Ginette Beaudoin/Anna Panszczyk
Fall hiking in the Tuscan Alps and Cinque Terre
SUMMARY OF TRIP INFORMATION
Fall hiking in the Tuscan Alps and Cinque Terre
Leader Ginette Beaudoin
Co-leader Anna Panszczyk
Tuscany and Cinque Terre Italy
Oct 10-22, 2015
Total # of days 13
Backpacking
Bicycling-Mountain
Bicycling-Road
Title of trip
Leadership
Location(s)
Dates
Type of trip
check all that apply
Primary type of trip
Number of participants
(excluding leaders)
Advertised cost
Airfare range if not included
When should the trip notice be
published in AMC Outdoors?
Do you wish to have your trip
listed online before it is
published in AMC Outdoors?
Smaller trips and leader
subsidization
Camping
Cultural
Family
Hiking
Paddling-Canoeing
Paddling-Sea-Kayaking
Skiing-CrossCountry (Nordic)
Trekking (e.g., hutto-hut)
Hiking
Minimum 14
Skiing-Downhill
Snorkeling
(Alpine)
Walking
Other – please describe
Select one of those checked above.
Maximum 16
$ 2295
Does it include airfare? Yes
No
$ 750-1300
Will leaders assist participants with flights? Yes
No
First Appearance: Month Sept
Year 2014
Last Appearance: Month Sept
Year 2015
Note: AMC Outdoors is only published in Jan., March, May, July, Sept., Nov.
Yes
No If yes, please list the approximate month and year when it should
be posted on line. ASAP
Is this proposal for a small group trip – i.e., less than 14 participants and 2
leaders or 7 participants and 1 leader? Yes
No
If yes, why is a small group proposed?
If a participant fee increase of more than 15% is proposed, please explain why?
LEADER AND CO-LEADER INFORMATION
Leader name
Leader address
Leader email
Leader phone
Wilderness first aid
training
CPR training
Prior leading experience
Ginette Beaudoin
66 Graham Street, BIddeford, ME 04005
ginette4000@yahoo.com
Home 207-294-6302
Work n/a
WFA
AWFA
WFR
Expiration: 5/2014
CPR
BLS
Cell 207-590-4431`
Expiration: 5/2014
Trip one
Trip two
If this is your first Adventure Travel trip as a Leader you must be present at the AMCATC meeting at which the trip proposal is considered.
Please list the last three longer (5+ day) trips you have led for the AMC including
destination, type of trip, dates and number of participants. Feel free to list additional
trips you have led, particularly if they demonstrate experience related to the trip you are
proposing.
Yosemite, hiking, June 2014, 15 participants
Minnesota, hiking, September 2013, 14 participants
Trip three
Yosemite, hiking, June 2013, 32 participants in 2 trips
Form Revised July 2013
Adventure Travel Trip Proposal Form, page 1 of 5
Fall hiking in the Tuscan Alps and Cinque Terre
Other related trip
experience
Ginette Beaudoin/Anna Panszczyk
Have led several multi day weekend trips to Acadia National Park as well as cross country
ski trip to Claybrook Mountain Lodge in Maine, Stubai Alps hiking trip in Austria; co led
Tuscany hiking trip May 2014
Co-leader name
Co-leader address
Anna Panszczyk
22 Alfred Road, Arlington, MA
Co-leader email
Co-leader phone
Wilderness first aid training
CPR training*
Prior leading experience
annatp13@verizon.net
Home 781-648-2492
Work n/a
Cell 617-429-2175
WFA
AWFA
WFR
Expiration: 5/2015
CPR
BLS
Expiration: 5/2015
If you are a new co-leader you must submit an application to be an Adventure Travel
leader or co-leader prior to submitting this application. Also, it is strongly
recommended that you be present at the AMC-ATC meeting at which the trip proposal
is considered.
Please list the last three longer (5+ day) trips you have led for the AMC including
destination, type of trip, dates and number of participants. Please indicate if you were
the leader or co-leader.
Yosemite, hiking, June 2014, 15 participants
Minnesota, hiking, September 2013, 14 participants
Yosemite, hiking, June 2013, 32 participants in 2 trips
Co leader has also co led cross country ski trips to Claybrook Lodge in Maine 2/2014,
co led Hiking trip to Atlas mountains in Morrocco in 2013 as well as numerous
weekend trips
Trip one
Trip two
Trip three
Other related trip experience
Scouting
Have either of you led this trip
before or traveled to this area?
Languages
Does either the co-leader or
leader speak the local language?
Couples
Do the leader and co-leader
have a significant personal
relationship?
Private trips Do either of you
lead trips that are private - not
sponsored by the AMC?
Yes
No
If yes, please describe below:
Leader co led trip to this area for AMC in May of 2014
Co-leader: Yes
No
Leader: Yes
No
Not applicable:
Yes
No
If yes, please list who has agreed to be your back-up in case one or
both of you need to drop out. This is required for approval!
Yes
No
If yes, please note that you cannot advertise AMC and private
trips together unless there is a clear distinction between the two in any materials
you send out.
LOGISTICAL DETAILS OF TRIP
Summary
Please provide a description
of the trip and the activities
planned. If available, please
include or attach an itinerary.
Accommodations
Please describe your plans for
accommodation(s)
Meals: Please describe your
plans for providing meals. If
the budget includes any funds
for leader meals not shared
with the group please justify.
Form Revised July 2013
Participants will fly in to Milan and board chartered bus for transport to hotel in
Castelnuovo where they will stay for 6 nights. Day hikes in surrounding Apuan and
Apennine Alps will take place daily as well as a visit to a local "wind cave". Group will
then transfer via private shuttle to hotel in Levanto for 4 nights as we hike in the hills
above Cinque Terre as well as on an offshore island. We will then transfer back to Milan
for an overnight stay befor the flight to the USA.
Double occupancy rooms in 2-3 star hotels
Breakfast daily in hotels, as well as daily multi course dinner at hotel in Castlenuovo.
Final farewell dinner in Milan to be included in trip price. Other dinners will be eaten at
participants own expense in local restaurants with guidance of trip leaders. Lunches will
be eaten either on the trail while hiking or at local eateries when possible. Trip leaders
will offer the participants the opportunity to buy lunch supplies whenever trail lunches
Adventure Travel Trip Proposal Form, page 2 of 5
Fall hiking in the Tuscan Alps and Cinque Terre
Local Transportation
Please describe your plans for
local transportation
Will leaders or participants be
drivers of motor vehicles?
Permits or permissions
Does the trip require special
permits or permissions?
(required on many U.S.
federal lands and national
parks)
Ginette Beaudoin/Anna Panszczyk
are necessary.
We will utilize the local train system and ferries while in the Cinque Terre area, and
private shuttle/bus services while in the Alps of Tuscany.
Will leaders be drivers?
Will volunteer participants be drivers?
If so, MVR checks will be needed. See Appendix S1.
Yes
No
If yes, please describe below what you will need to do to obtain them:
If no, please describe the process you went through to find out that they were not
required:
Leader has been to the area previously and no permits were needed.
Yes
No
If yes, please describe below what type of equipment and how you
will ensure that people know how to use it:
Special equipment
Does the trip require special
equipment?
Special experience
Yes
No
If yes, please describe below what type of experience? Also describe
Does the trip require special
how you will ensure that the participant has this experience?
skills on the part of the
participant?
Pre-trip activities
Yes
No
If yes, please describe below what you will do:
Do you plan to get your group
together before the trip for an
activity or social event?
.In this area of Italy, life is much as it has been for hundreds of years. They grow
Conservation, education and
their crops on small tracts of land. Land is very important as is the enviroment.
recreation
How will this AMC-AT trip meet the
Cars are not allowed in most of the smaller villages. This maintains the integrity
mission of the AMC?
of the village as well as halting pollution. Hiking will be a key element on the
www.outdoors.org/about/mission.cfm
trip. We will hike in the Alps as well as along the coast in Cinque Terre. In
Cinque Terre we will be able to see how the land is farmed while walking the
trails between villages. We will be able to take ferries to visit old monastaries
and forts. In Italy as in most of Europe, people are very concerned with
conservation. Gasoline is expensive as is electricity. We will use public
transportation when practical, especially in the Cinque Terre area.
TOUR OPERATOR AND GUIDE SERVICE INFORMATION
This section should be completed if the trip will be using a tour operator, outfitter, guide service, travel agency or
other such company or person(s) for a significant part of the trip or for the entire trip. Any person(s) or companies
that are handling a significant portion of trip funds or arrangements need to be vetted. If there is more than one
tour operator please provide this information about each such entity.
Will this trip require a tour
Yes
No
operator or guide service
Please describe their services. If you are using a tour operator for the entire trip,
during part of or for the
please describe why you will be using them rather than doing this trip on your own:
entire trip?
Name of tour operator/guide
service
Tour operator website
Safety record
Please provide information
about their safety record.
Insurance
Liability? Yes
No
Maximum amt: $
Do they have liability
Are they willing to list AMC as an
Yes
No
insurance?
additional insured?
Emergency response
Please describe the outfitters’
Form Revised July 2013
Adventure Travel Trip Proposal Form, page 3 of 5
Ginette Beaudoin/Anna Panszczyk
Fall hiking in the Tuscan Alps and Cinque Terre
response plan in the case of an
emergency.
RISK ASSESSMENT
Please assess the risks and hazards of your trip. Carefully consider each area of risk and how it may affect your trip.
Devise a plan to prevent each hazard and to respond to it if it becomes necessary. Please be very specific for each section
if applicable.
Trail conditions, river crossings, weather, wildlife (bears, snakes, etc.)
Climate/terrain
Potential hazards
Hiking in this area is relatively easy. The trails are good and well marked. Risks would
be the same as with any hiking trip; a fall, twisted ankle, etc.
Response
We will have transportation at the trail head and not be far from villages on our hikes.
We will also have first aid kits and be able to deal with minor injuries on the trail
Political concerns, crime, language translation, terrorism
Foreign Country
Potential hazards
Language could be a barrier but was not a major problem on the last trip as most locals
speak English.
Response
We will have dictionaries and there are English speaking people in each place that we
are staying. All of our tour guides and hiking guides speak English. Leader has been to
this area previously.
Road conditions, drivers, insurance
Transportation
Potential hazards
Nothing more than would be encountered here using public transportation
Response
in Cinque Terre. We will use a bus service to transport us to and from our hikes each
day in Castelnuovo and to/from Milan.
Level of fitness, screening concerns, experience with equipment or activity
Participants
Potential hazards
Participants will have to be screened for physical conditioning and will have to have
hiking experience. Hiking boots, day packs, rain gear are the essentials.
Response
There is always the possibility of not doing a hike and staying at the hotel or in the
village if the partipant feels that they are not up to the hike on a particular day.
Conditions unique to this type of trip
Other
Potential hazards
None
Response
EMERGENCY ACTION PLAN
Please describe your plans for dealing with emergencies. Give as much detail as possible and list any special
communications equipment you may need to ensure the safety of your participants. DO NOT LEAVE THIS BLANK
This is not a remote trip. We will not be far from telephones and English speaking
Emergency communication
Phone contacts, language,
people. In Castlenuovo di Garfagnana, the hiking guides speak English and are native to
documentation, distance from
the area.
emergency services
We and the local guides will be carrying first aid kits. Local guides also carry cell phones
Emergency equipment
What sort of emergency first
and can contact local rescue services if needed. We request the use of unlocked quad
aid or communication
band cell phone Mike Barry donated to the AT program
equipment (satellite phone,
two-way radios) do you plan
to use, if any?
This is not a back country trip
Evacuation
Please describe your plan for
evacuation from the
backcountry location if
applicable?
Castelnuovo di Garfagnana has the regional hospital for the area.
Medical care
Please describe the medical
Ospedale Santa Croce
care available in the area(s)
via Dell'ospedale
where you will be traveling
55032 Castelnuovo di Garfagnana
and list names and telephone
39-05-836691
Form Revised July 2013
Adventure Travel Trip Proposal Form, page 4 of 5
Fall hiking in the Tuscan Alps and Cinque Terre
numbers for these facilities.
Ginette Beaudoin/Anna Panszczyk
Levanto has the regional hospital for Cinque Terre
Ospendale San Nicolo Levanto
via Madonna Della Guardia
19015 Levanto
39-0187800409
COST AND BUDGET DETAILS
Italy uses the Euro. At this time the exchange rate is about $1.39; the
Foreign currencies
For int’l trips list each foreign currency, the
budget is figured at $1.50. Except for leader airfare and minor
current $US dollar exchange rate and what
administrative expenses paid in dollars here, everything will have to be
contingencies you have if that rate changes. If
paid in Euros using a credit card with no foreign transaction fee.
a tour operator or agent is being used, what
currency is the agent to be paid in?
Non-refundable airline tickets will have to be purchased in advance, but not until it
Group Trip Deposits
What deposits will be required
seems clear that the trip will go. (The cost of refundable tickets is prohibitive.) The
from you by airlines, hotels, tour hotels do not require any deposits to hold reservations.
operators, etc., and when?
The purchase of non-refundable airline tickets will be postponed until it seems clear
Group Trip Refunds
What is the latest date you can
that the trip will go. This go/no go decision will have to be made at least 60 days
cancel and still receive a full
before arrival
refund of any deposits?
$1,000 deposit due at time of application
Participant deposits
What are the initial deposit and
$1,295 balance due by June 1st, 2015
your schedule of payments by
participants to you?
Cancellation must be in writing and post marked prior to dates listed below:
Cancellation policy
What will be your cancellation
Prior to April 15th- All money returned except $100 Non refundable portion
policy for the participants?
After April 15th----Cancellation fee is $200 plus any additional money necessary to
keep the trip cost from increasing and creating a greater expense to other trip
participants. The cancellation fee will be limited to $200, IF a qualified replacement
can be found by the trip leaders. We will establish a waiting list. This if you cancel
and are not replaced, you will forfeit the $200 plus the per capita expenses already
incurred and any other unpaid expenses for which the trip cannot obtain a refund. Your
cancellation shall not raise the cost of the trip to any of the participants or the leaders.
You may forfeit the entire trip fee. Flight tickets once purchased become your
property and are generally non-refundable. We strongly recommend that you purchase
travel insurance. Information on a company recommended by the AMC will be sent to
you. Trip insurance is recommended, since an illness, accident or death in the family
can interfere with your plans. Trip insurance can be obtained through your travel
agent or the leaders will provide you with a brochure/information of a company
recommended by AMC.
Minimum numbers
Yes
No
If yes, please describe conditions:
Will you still run the trip if you
Leaders would consider even if there are only 12 participants.
do not get the minimum number?
Reference web links:
AMC-ATC Home Page:
Forms:
Deadlines:
E-Mail Addresses:
Club House:
AMC-ATC Chair:
Form Revised July 2013
http://snebulos.mit.edu/orgs/amc/
http://snebulos.mit.edu/orgs/amc/application/
http://snebulos.mit.edu/orgs/amc/committee/proposals/
nholland@outdoors.org
amcatchair@comcast.net
Adventure Travel Trip Proposal Form, page 5 of 5