Scotland 2014 - Martell/Barry
SUMMARY OF TRIP INFORMATION
Title of trip
Spectacular Skye - Trekking in the Land of Bonnie Prince Charlie, Scotland
Leadership
Leader Cindy Martell
Location(s)
Western Highlands and the Isle of Skye, Scotland
Dates
August 22-31, 2014
Type of trip
check all that apply
Backpacking
Bicycling-Mountain
Bicycling-Road
Camping
Cultural
Family
Hiking XX
Paddling-Canoeing
Paddling-Sea-Kayaking
Primary type of trip
Number of participants
(excluding leaders)
Advertised cost
Co-leader Mike Barry
Total # of days 9
Skiing-Cross-Country Skiing-Downhill
Snorkeling
(Nordic)
(Alpine)
Trekking (e.g., hut-to- Walking XX Other – please describe
hut)
Select one of those checked above.
Day Hiking
Minimum 12
Maximum 14
$2175 Member/
$2275 non-member
Does it include airfare? Yes No XX
Airfare range if not included $ 1000-1200
Will leaders assist participants with flights?
Yes XX No
Year 2013
When should the trip notice First Appearance: Month July
Last Appearance: Month May
Year 2014
be published in AMC
Note: AMC Outdoors is only published in Jan., March, May, July, Sept., Nov.
Outdoors?
Do you wish to have your trip Yes XX No If yes, please list the approximate month and year when it
should be posted on line. June 2013
listed online before it is
published in AMC Outdoors?
Smaller trips and leader
Is this proposal for a small group trip – i.e., less than 14 participants and 2
subsidization
leaders or 7 participants and 1 leader? Yes No XX
If yes, why is a small group proposed?
If a participant fee increase of more than 15% is proposed, please explain
why? No, not applicable
LEADER AND CO-LEADER INFORMATION
Leader name
Cindy Martell
Leader address
7 Arrow Trail
Leader email
cbmartell@verizon.net
Leader phone
Home 978-448-3998
Wilderness first aid
training
CPR training
WFA Expiration: May 2015
Form Revised February 2013
Cell 978-302-5055
Work
CPR w/AED Expiration: May 2015
Adventure Travel Trip Proposal Form, page 1 of 6
Scotland 2014 - Martell/Barry
Trip one
If this is your first Adventure Travel trip as a Leader you must be present at the
AMC-ATC meeting at which the trip proposal is considered.
Please list the last three longer (5+ day) trips you have led for the AMC including
destination, type of trip, dates and number of participants. Feel free to list additional
trips you have led, particularly if they demonstrate experience related to the trip you
are proposing.
Ireland, May 2013, hiking, 14 participants
Trip two
Olympic National Park, September 2012, hiking, 14 participants
Trip three
Ireland, May 2012, hiking, 14 participants
Prior leading experience
Other related trip
experience
Co-leader name
Mike Barry
Co-leader address
32 Kilsythe Rd, Arlington, MA 02476
Co-leader email
mikebarry657@mac.com
Co-leader phone
Home same as cell
Work same as cell
Cell
617.257.2251
Wilderness first aid training WFA XX AWFA WFR Expiration: 11/2012, will retake prior to trip.
CPR training*
Trip one
CPR + AED xx BLS Expiration: 2/2014, will retake prior to trip (this is a
normal requirement of my job and is provided)
If you are a new co-leader you must submit an application to be an Adventure
Travel leader or co-leader prior to submitting this application. Also, it is strongly
recommended that you be present at the AMC-ATC meeting at which the trip
proposal is considered.
Please list the last three longer (5+ day) trips you have led for the AMC including
destination, type of trip, dates and number of participants. Please indicate if you
were the leader or co-leader.
Bike Prague & the Czech Republic, September 2010
Trip two
Bike Prague & the Czech Republic, September 2008
Trip three
Bike Tuscany 2006
Prior leading experience
Other related trip experience Led 6-Day B/C Ski Chapter trip to the AMC Maine Lodges in 2013, 2011, 2010.
Led Bootleg B/C Ski Trips to Norway in 2012, 2009, 2007
Co-led a 5-day ski trip to Quebec City w/ approx 40 participants about 8-10 times.
Scouting
Yes No If yes, please describe below:
Have either of you led this trip Mike has traveled in Scotland in the Inverness/Loch Ness/Cairngorms/Ben Nevis
before or traveled to this area? areas.
Languages
Co-leader: Yes No
Does either the co-leader or
Leader: Yes No
leader speak the local language? Not applicable: N/A for this trip (though Scottish brogues can be tough!)
Couples
Yes No If yes, please list who has agreed to be your back-up in case one or
Do the leader and co-leader have both of you need to drop out. This is required for approval!
a significant personal
Not Applicable.
relationship?
Private trips Do either of you Yes No If yes, please note that you cannot advertise AMC and private
lead trips that are private - not trips together unless there is a clear distinction between the two in any
sponsored by the AMC?
materials you send out. Yes, Mike leads some trips with just friends, there is a
clear distinction.
LOGISTICAL DETAILS OF TRIP
Form Revised February 2013
Adventure Travel Trip Proposal Form, page 2 of 6
Scotland 2014 - Martell/Barry
We will be arriving in Glasgow where we will spend the first day exploring the city.
We will take the train to the west coast of Scotland where we will spend 3nights in
the town of Mallaig and take day hikes from there. We will then board a ferry for
the trip to the Isle of Skye where we will spend 4 nights in Portree and explore the
island. Participants will have the opportunity to tour an old castle or visit a
distrillery on their free day on Skye. We will be transported back to Glasgow for
our flights home.
These are remote villages and we will be staying in B&B's or country Inn type
Accommodations
Please describe your plans for accomodations.
accommodation(s)
Meals: Please describe your Our lodging includes breakfast. Either the B&B or a local shop will supply us for
plans for providing meals. If packed lunches for our hiking. Four (4) dinners are included in the cost of the trip.
the budget includes any funds For the other dinners, the participants will be free to explore the town and choose
for leader meals not shared where they would like to eat.
with the group please justify.
Our outfitter will be arranging mini-buses for our transportation on land and there is
Local Transportation
Please describe your plans for scheduled ferry service for getting us over to the island.
local transportation
Yes No No, not applicable.
Permits or permissions
Does the trip require special If yes, please describe below what you will need to do to obtain them:
permits or permissions?
(required on many U.S.
If no, please describe the process you went through to find out that they were
federal lands and national
not required: Verified with tour operator.
parks)
Special equipment
Yes No If yes, please describe below what type of equipment and how you
Does the trip require special will ensure that people know how to use it: No, not applicable.
equipment?
Special experience
Yes No If yes, please describe below what type of experience? Also describe
Does the trip require special how you will ensure that the participant has this experience?
skills on the part of the
Participants will need to be able to walk 7 to 10 miles for 5 days in a row.
participant?
Pre-trip activities
Yes No If yes, please describe below what you will do:
Do you plan to get your group Maybe - depending on where the participants live
together before the trip for an
activity or social event?
Glasgow is a historical trading and industrial city on the river Clyde with
Conservation, education and
access to the Irish sea and Atlantic it had strong trading ties with the colonies
recreation
How will this AMC-AT trip meet the and later US. We plan on learning about the history of the city and seeing it's
mission of the AMC?
historic sites. The western Highlands and the Isle of Skye have a unique
www.outdoors.org/about/mission.cfm geology and played a key role in the long struggle for Scottish independence
and the later English Civil War between the Houses of Stuart and Hannover
that was only finally resolved in the early 18th century. From a combined
ecological and cultural perspective we will see first hand how land use
patterns and then cultural policy have impacted the flora and fauna of the
region. Also, the participants will have the opportunity to visit the site of an
old castle and will expereince the island's history.
Summary
Please provide a description
of the trip and the activities
planned. If available, please
include or attach an itinerary.
TOUR OPERATOR AND GUIDE SERVICE INFORMATION
Form Revised February 2013
Adventure Travel Trip Proposal Form, page 3 of 6
Scotland 2014 - Martell/Barry
Will this trip require a tour
operator or guide service
during part, or the entire
trip?
Yes No
Please describe their services. If you are using a tour operator for the entire
trip, please describe why you will be using them rather than doing this trip on
your own: Make Tracks is setting up the B&B's and land tranportations for us
which because of the size of the group would be very difficult for us to do. He is
also suggesting hikes for us to check out and possibly hike on. Sam has used this
outfitter for her trips to Scotland and Ireland.
Name of tour operator/guide Make Tracks Walking Holidays, Douglas (Dougie) Stewart, 26 Forbes Rd,
Edinburgh EH10 4ED
service
www.maketracks.net
Tour operator website
Make Tracks is not responsible for our safety while on the trail. They have
indicated that they do not have any formal records of injuries or accidents. They
have been in operation for about 20 years and have only been aware of minor
injuries (blisters, twisted ankles, etc.) to some clients.
Insurance
Liability? Yes No
Maximum amt: £2,000,000
Do they have liability
Are they willing to list AMC as an
Yes No
insurance?
additional insured?
Make Tracks statement: “On the guided walks on Skye, you will come under the
Emergency response
Please describe the outfitters’ direction of a qualified mountain guide. The guide will have their own safety
response plan in the case of policy, and we will be able to send you a copy of that nearer the time. However, at
an emergency.
this stage we don't know who we will be employing from the two or three
companies we usually work with (these companies often change personnel, and we
won't decide which one to use till nearer the time).
Safety record
Please provide information
about their safety record.
Our emergency response on self-guided walks is contained in the safety information
I've attached. This is for real emergencies while out on the hills. You will note that
the advice for whom to contact is the emergency services. The mountain rescue
service in Scotland is always contacted through the Police emergency number 999,
and this is what is contained in the advice.
For "minor" emergencies (bus doesn't show up - boat can't sail etc), we are on hand
on our main phone line, with voicemail to a mobile number for urgent messages
(but I expect it’s the first type of "emergency" that most concerns you).”
RISK ASSESSMENT
Please assess the risks and hazards of your trip. Carefully consider each area of risk and how it may affect your
trip. Devise a plan to prevent each hazard and to respond to it if it becomes necessary. Please be very specific for
each section if applicable.
Trail conditions, river crossings, weather, wildlife (bears, snakes, etc.)
Climate/terrain
Potential hazards
August is the end of their dry season, wet conditions are not a major factor. It is
also the end of their midge bug season, though rain and fog can happen in Scotland
at any time of year. Terrain navigation: Many of the hikes will be led and we will be
on well-marked trails, vast majority of hiking is in tree-less areas but at low altitude
(less than 3500’).
Response
Leaders will evaluate any river crossings and will determine at that time if it is
prudent to turn back. Bug spray and/or bug net will be recommended to the
participants. Paraticipants will be told to bring weather gear for the White
Mountains at the same time of year which should be sufficient. Leaders will have
1:50,000 Ordance Survey Maps, compass and a Garmon Oregon 450 GPS with a
UK/Scotland Topo chip in it for backup.
Political concerns, crime, language translation, terrorism
Foreign Country
Potential hazards
Response
Form Revised February 2013
None
n/a
Adventure Travel Trip Proposal Form, page 4 of 6
Scotland 2014 - Martell/Barry
Transportation
Potential hazards
Response
Participants
Potential hazards
Response
Other
Potential hazards
Response
Road conditions, drivers, insurance
We will not be driving any vehicles. There is the ferry crossing to the island. It is a
regularly scheduled common-carrier ferry operating under UK regulations and we
do not anticpate any concern.
Level of fitness, screening concerns, experience with equipment or activity
Participants who cannot hike 7+ miles per day
If we find that participant cannot keep up, we will encourage and help them find
something else to do, on all days participants have the option of not hiking or riding
in the transport vehicle with the luggage.
Conditions unique to this type of trip
none
n/a
EMERGENCY ACTION PLAN
Please describe your plans for dealing with emergencies. Give as much detail as possible and list any special
communications equipment you may need to ensure the safety of your participants. DO NOT LEAVE THIS
BLANK
Emergency communication We will have Tour Operator's emergency contact information as well as the B&Bs
Phone contacts, language,
that we will be staying in and the emergency information sheet that he has sent us.
documentation, distance from Both Mike and I will have cell phones which work internationally.
emergency services
We will be carrying standard leader gear (top 10 essentials, ground pad, etc.) to
Emergency equipment
What sort of emergency first ensure that we can adequately take care of our participants in case of an emergency.
aid or communication
equipment (satellite phone,
two-way radios) do you plan
to use, if any?
We will call the police emergency number of 999 and/or we will follow our WFA
Evacuation
Please describe your plan for training.
evacuation from the
backcountry location if
applicable?
Highland Primary Care Health Center, Victoria Rd, Mallaig, Scottish Highland,
Medical care
Please describe the medical PH41 4RN, 01687 462203
care available in the area(s)
where you will be traveling Higland Primary Care Skye Hospital, Broadford, Isle of Skye, IV49 9AA, 01471
and list names and telephone 822298
numbers for these facilities.
COST AND BUDGET DETAILS
Foreign currencies
For int’l trips list each foreign currency, the
current $US dollar exchange rate and what
contingencies you have if that rate changes.
If a tour operator or agent is being used,
what currency is the agent to be paid in?
Form Revised February 2013
Currently the exchange rate is $1.52 to £1. We will be using the rate
of $1.65 to £1 to compensate for any increase. Making Tracks is
paid in pounds. A review of the historical rate of the pound indicates
that $1.65 is the worst rate back to 2009.
A contingency of 5%, on the low range, is used for this trip since the
vast majority of the trip expenses is the outfitter fee and we are
using a conservative exchange rate.
Adventure Travel Trip Proposal Form, page 5 of 6
Scotland 2014 - Martell/Barry
From Make Tracks: “We are pretty flexible over deposits and final payments.
Group Trip Deposits
What deposits will be required However, we are likely to need to pay some deposits to the Hotel by the end of
from you by airlines, hotels, tour this year. We normally work with £50.00 per person, so £800.00 should cover
operators, etc., and when?
that. I expect that you will also ask for a deposit when people book. So as soon as
you can cover the £800.00 would be fine. We would like to receive final payment
6 weeks before the start of the trip (sooner if possible). This will allow us to pay a
lot of people who will require payment in advance (some of the accommodation,
guides, and the transport companies).”
From Make Tracks: “Cancellation must be notified in writing. The deposit will be
Group Trip Refunds
What is the latest date you can forfeited in all cancellations. Where cancellation is received 7 days or less before
cancel and still receive a full
the start of the holiday, the full cost of the holiday will be charged and there will
refund of any deposits?
be no refund. 25% of the total cost will be refunded for cancellations received
between 21 days and 7 days before the start of the holiday.”
$500 deposit is due with the application, it will only be cashed upon acceptance.
Participant deposits
What are the initial deposit and Balance due is payable by March 31, 2014 (either $1625 for members or $1725
your schedule of payments by for non-members). Non-members will be encouraged to consider joining the
participants to you?
club.
Up until when funds in full are required by the tour operator, up to a full refund
Cancellation policy
What will be your cancellation minus $100 and any increase in costs to the trip or other participants for reasons
policy for the participants?
such as single supplements, etc. This date is projected to be approximately
5/30/2014, but will verify with tour operator. Cancellations after this date will be
per tour operator cancellation policy. If a participant replacement is found a full
refund minus $100 and any increase in costs to the trip or other participants for
reasons such as single supplements, etc. will be refunded.
Minimum numbers
Yes No If yes, please describe conditions:
Will you still run the trip if you As low as approximately 8 participants since the one leader is willing to pay full
do not get the minimum
fare.
number?
Reference web links:
AMC-ATC Home Page:
Forms:
Deadlines:
E-Mail Addresses:
Club House:
AMC-ATC Chair:
http://snebulos.mit.edu/orgs/amc/
http://snebulos.mit.edu/orgs/amc/application/
http://snebulos.mit.edu/orgs/amc/committee/proposals/
nholland@outdoors.org
amcatchair@comcast.net
1 US$ vs 1 GBP 2009 - 2013
Form Revised February 2013
Adventure Travel Trip Proposal Form, page 6 of 6