Dick Cable/Robert Matson
Bicycling the Coast of Prince Edward Island
SUMMARY OF TRIP INFORMATION
Bicycling the Coast of Prince Edward Island
Leader Dick Cable
Co-leader Robert Matson
Prince Edward Island, Canada
6/24/14-7/5/14
Total # of days 12
Backpacking
Bicycling-Mountain
Bicycling-Road
Title of trip
Leadership
Location(s)
Dates
Type of trip
check all that apply
Number of participants
(excluding leaders)
Advertised cost
Airfare range if not included
When should the trip notice be
published in AMC Outdoors?
Do you wish to have your trip
listed online before it is
published in AMC Outdoors?
Smaller trips and leader
subsidization
Camping
Cultural
Family
Hiking
Paddling-Canoeing
Paddling-Sea-Kayaking
Skiing-CrossCountry (Nordic)
Trekking (e.g., hutto-hut)
Minimum 12
Skiing-Downhill
Snorkeling
(Alpine)
Walks
Other – please describe
Maximum 14
$ 1765
Does it include airfare? Yes
No
$
Will leaders assist participants with flights? Yes
No
First Appearance: Month March
Year 2013
Last Appearance: Month May
Year 2014
Note: AMC Outdoors is only published in Jan., March, May, July, Sept., Nov.
Yes
No If yes, please list the approximate month and year when it should
be posted on line. Feb. 2013
Is this proposal for a small group trip – i.e., less than 14 participants and 2
leaders or 7 participants and 1 leader? Yes
No
If yes, why is a small group proposed?
If a participant fee increase of more than 15% is proposed, please explain
why?
LEADER AND CO-LEADER INFORMATION
Leader name
Leader address
Leader email
Leader phone
Wilderness first aid training
CPR training
Prior leading experience
Trip one
Trip two
Dick Cable
8 Heather Ln.; Burlington, CT 06013
r.cable@sbcglobal.net
Home 860-673-1940
Work
WFA
AWFA
WFR
Expiration: 4/2014
CPR
BLS
Expiration: 1/2014
If this is your first Adventure Travel trip as a Leader you must be present at the AMCATC meeting at which the trip proposal is considered.
Please list the last three longer (5+ day) trips you have led for the AMC including
destination, type of trip, dates and number of participants. Feel free to list additional
trips you have led, particularly if they demonstrate experience related to the trip you
are proposing.
Venice - bike and boat 2012
Mongolia: Horses and Eagles - 2011

To lead an Adventure Travel trip you must have current CPR and WFA certifications at the time of your trip (or AWFA
for all backcountry trips). If you do not have the required level of certification at the time you submit your proposal or it
will expire before the date of your trip, you will need to make arrangements to recertify in a timely manner and you
should describe your plans to do so in a note.
Form Revised November 2012
Adventure Travel Trip Proposal Form, page 1 of 6
Dick Cable/Robert Matson
Bicycling the Coast of Prince Edward Island
Trip three
Other related trip experience
Nepal - 2010
Co-leader name
Co-leader address
Co-leader email
Co-leader phone
Wilderness first aid training*
CPR training*
Prior leading experience
Rob Matson
302 Eastern Pkwy., #1-E; Brooklyn, NY 11225
RMatson@TheInnovationWorks.com
Home 231-409-6069
Work 646-233-1219
WFA
AWFA
WFR
Expiration: 3/2014
CPR
BLS
Expiration: 4/2014
If you are a new co-leader you must submit an application to be an Adventure Travel
leader or co-leader prior to submitting this application. Also, it is strongly
recommended that you be present at the AMC-ATC meeting at which the trip proposal
is considered.
Please list the last three longer (5+ day) trips you have led for the AMC including
destination, type of trip, dates and number of participants. Please indicate if you were
the leader or co-leader.
Leader, Northville Placid Trail (Part 1), Adirondacks, NY, Backpacking, 8/23/128/30/12, 4 participants plus one leader
Leader, Northville Placid Trail (Part 2), Adirondacks, NY, Backpacking, 8/30/129/4/12, 2 participants plus one leader
Trip one
Trip two
Trip three
Other related trip experience
Scouting
Have either of you led this trip
before or traveled to this area?
Languages
Does either the co-leader or
leader speak the local language?
Couples
Do the leader and co-leader
have a significant personal
relationship?
Private trips
Do either of you lead trips that
are private - not sponsored by
the AMC?
Bicycle leader, AMC, NY-NJ Chapter
Yes
No
If yes, please describe below:
Not as of the time of writing.
Co-leader: Yes
No
Leader: Yes
No
Not applicable:
Yes
No
If yes, please list who has agreed to be your back-up in case one or
both of you need to drop out. This is required for approval!
Yes
No
If yes, please note that you cannot advertise AMC and private
trips together unless there is a clear distinction between the two in any materials
you send out.
LOGISTICAL DETAILS OF TRIP
Summary
Please provide a description
of the trip and the activities
planned. If available, please
include or attach an itinerary.
This is a 10-day bicycling trip that follows the coastline of Prince Edward Island,
Canada, with 50-mile days on average and overnights in inns. Days will be filled with
riding and sightseeing and stops for local food. On the last evening of the trip, we will
have a group dinner at a locally-popular restaurant.
Proposed route map:
http://goo.gl/maps/GIF4v
Itinerary:
Tue 6/24/2014 - Group arrives from their respective homes and meets in the evening at
Carleton Motel & Coffee Shop, Borden-Carleton, PEI, CA
Wed 6/25/2014 - West Point Lighthouse Inn
Thu 6/26/2014 - Tignish Heritage Inn, Tignish
Fri 6/27/2014 - Causeway Bay Hotel, Summerside
Sat 6/28/2014 - North Rustico Motel Suites, Cottages, B&B Inn.
Form Revised November 2012
Adventure Travel Trip Proposal Form, page 2 of 6
Bicycling the Coast of Prince Edward Island
Accommodations
Please describe your plans for
accommodation(s)
Meals
Please describe your plans for
providing meals
Local Transportation
Please describe your plans for
local transportation
Permits or permissions
Does the trip require special
permits or permissions?
(required on many U.S.
federal lands and national
parks)
Special equipment
Does the trip require special
equipment?
Special experience
Does the trip require special
skills on the part of the
participant?
Dick Cable/Robert Matson
Sun 6/29/2014 - Inn at St. Peter's, St. Peters Bay
Mon 6/30/2014 - Rollo Bay Inn, Souris
Tue 7/1/2014 - Lane's Cottages and Suites, Montague
Wed 7/2/2014 - Univ. of PEI Residences, Andrew Hall, Charlettetown
Thu 7/3/2014 - Univ. of PEI Residences, Andrew Hall, Charlettetown
Fri 7/4/2014 - Carleton Motel & Coffee Shop, Borden-Carleton
Sat 7/5/2014 - Group goes home in the morning.
We will stay in hotels, inns and bed and breakfasts.
Half of the lodgings provide small breakfasts. Otherwise, participants will be on their
own to get breakfast and dinner and box lunches from restaurants or small groceries that
are near the lodgings. Lunch will be "on own" in towns we pass through, or taken picnicstyle if we aren't near a town at lunch-time. Participants will be advised to budget about
$45 per day for meals.
We will get around by bicycle.
Yes
No
If yes, please describe below what you will need to do to obtain them:
Participants will need a valid passport.
If no, please describe the process you went through to find out that they were not
required:
Yes
No
If yes, please describe below what type of equipment and how you
will ensure that people know how to use it:
Bicycles and helmets are required. We will conduct phone interviews to ask about past
trips and fitness levels. We will also have a "welcome ride" in the period before the trip.
Yes
No
If yes, please describe below what type of experience? Also describe
how you will ensure that the participant has this experience?
Intermediate bicycle fitness and handling skills required. We will ascertain experience,
skill and fitness through phone interviews and a "welcome bike ride" in the period before
the trip.
Yes
No
If yes, please describe below what you will do:
We will have a "welcome bike ride" in the period before the trip.
Pre-trip activities
Do you plan to get your group
together before the trip for an
activity or social event?
Conservation, education and
recreation
How will this AMC-AT trip meet the
mission of the AMC?
www.outdoors.org/about/mission.cfm
Conservation: participants will discover the practicality of using non-polluting,
human-powered transport for long distance touristic travel; Education: we will be
able to visit several sites where conservation initiatives take place, such as a wind
farm and protected animal habitats; Recreation: through the fun activity of
bicycling we will enjoy site-seeing at the slow pace of bicycle travel.
TOUR OPERATOR AND GUIDE SERVICE INFORMATION
Will this trip require a tour
operator or guide service
during part, or the entire
trip?
Name of tour operator/guide
service
Form Revised November 2012
Yes
No
Please describe their services. If you are using a tour operator for the entire trip,
please describe why you will be using them rather than doing this trip on your own:
Although we WILL NOT use a tour operator or guide service, we DO plan to hire a
delivery service -- a licensed taxi driver with a van -- who will transport luggage from
one night's lodging to the next. This, instead of a traditional "SAG Wagon" following
the group the entire time. The driver and van will be on call in case of emergency or
mechanical failure. We have budgeted money for this in our trip budget on the line for
"cost of guides or outfitters."
George Larter, licensed taxi driver
Adventure Travel Trip Proposal Form, page 3 of 6
Dick Cable/Robert Matson
Bicycling the Coast of Prince Edward Island
Tour operator website
Safety record
Please provide information
about their safety record.
Insurance
Do they have liability
insurance?
Emergency response
Please describe the outfitters’
response plan in the case of an
emergency.
n/a
n/a
Liability? Yes
No
Are they willing to list AMC as an
additional insured?
n/a
Maximum amt: $
Yes
No
RISK ASSESSMENT
Please assess the risks and hazards of your trip. Carefully consider each area of risk and how it may affect your trip.
Devise a plan to prevent each hazard and to respond to it if it becomes necessary. Please be very specific for each section
if applicable.
Trail conditions, river crossings, weather, wildlife (bears, snakes, etc.)
Climate/terrain
Potential hazards
Car traffic on roads.
Participants getting lost.
Exhaustion and dehydration.
Weather, wind and rain.
Mechanical failure.
Bike accident.
Bike theft.
Response
Car traffic on roads: we will ride with one leader in front and another at the rear.
Participants will be advised to wear high-visibility clothing. We will favor lightlytraveled roads with lower speeds and wide shoulders.
Participants getting lost: we will provide cue sheets for each day of the trip. Routes will
be kept relatively simple. We will position leaders at the front and back of the group.
Leaders will have two-way radios or cell phones so they may be contacted if a
participant is extremely far off course.
Exhaustion and dehydration: we will have rest and bathroom breaks so participants can
take a break from riding and to refill water bottles. Participants will be advised to carry
and consume 4-6 l of fluids/day and to eat high-energy foods as they ride. We will
arrange for a taxi service to be on call in case a participant needs a ride.
Weather, wind and rain: In general, we will travel in the direction of the winds and, on
windy days, we can take inland routes. Participants will be advised to bring rain gear and
equipment appropriate for wet conditions, such as wide touring tires and new brakes.
Trip is chosen for a time of year when temperatures are mild.
Mechanical failure: participants will be asked to have their bikes checked by a mechanic
before the trip and to carry tire repair kits. One of the leaders is a skilled bike mechanic
and will carry a basic set of tools. For significant equipment failure, we will have a taxi
service on call.
Bike accident: we will call emergency services and otherwise manage the accident scene.
Much of accident management is in prevention. Participants are required by local law to
wear helmets. Participants will be advised to bring properly functioning and appropriate
bicycling equipment for the conditions to help prevent accidents. Leaders will devise an
emergency plan and will educate participants on what to do in case of an accident. One
leader is a wilderness first responder. The phone numbers for emergency services will be
carried by both leaders. Participants will be advised on proper group riding skills.
Form Revised November 2012
Adventure Travel Trip Proposal Form, page 4 of 6
Dick Cable/Robert Matson
Bicycling the Coast of Prince Edward Island
Foreign Country
Potential hazards
Response
Transportation
Potential hazards
Response
Participants
Potential hazards
Response
Other
Potential hazards
Response
Bike theft: bikes will be locked in hotels in the evening. During the day, a "bike watcher"
will be assigned any time the group dismounts with plans to leave the bikes behind.
Political concerns, crime, language translation, terrorism
Mistranslation of French to English.
Incorrect conversion of metric to U.S.A. customary units.
Differences in ettiquette between Prince Edward Island and USA
Mistranslation: Most of the region is English-speaking, however the co-leader reads and
speaks French. No significant hazard is anticipated.
Incorrect conversions from metric to U.S.A. customary units: no significant hazard is
anticipated other than incorrect estimates of distances to be traveled. Trip route will be
mapped in advance to minimize siginificant errors in estimating route length.
Differences in etiquette: Participants will be advised to appologize for gaffs.
Road conditions, drivers, insurance
Poor quality road surface
Rutted and muddy dirt roads
Participants will be advised to fit their bikes with wide touring tires that are appropriate
for all road surfaces whether paved or not.
Level of fitness, screening concerns, experience with equipment or activity
Appropriate level of fitness and riding experience for road biking over consecutive 50mile (average) days.
Participants may arrive with sub-standard equipment.
Participants may lack experience riding on roads and maintaining a sustainable pace for
several days.
Fitness and experience: The level of riding is intermediate and through trip description
and screening, we should be able to ascertain that the level of fitness is appropriate. We
have chosen late June and early July as the time for the trip because it precedes peak
tourist season but the weather is mild and fair. In addition we will have a pre-trip "get to
know you ride" where we'll be able to judge participants' preparedness.
Sub-standard equipment: We will discuss participant's gear during the initial interview
and request their gear is updated and serviced by a mechanic prior to the trip.
Riding experience. We will ascertain whether applicants are experienced with riding on
roadways shared by motorists, riding in groups, and riding for extended periods of time.
Participants will be taught to use hand signals to communicate among the group and with
vehicle traffic and to obey traffic regulations.
Conditions unique to this type of trip
This trip does not involve any particularly high risks other than moderately long
distances of riding and road traffic.
We will have daily reviews of safety and skillful riding techniques.
EMERGENCY ACTION PLAN
Please describe your plans for dealing with emergencies. Give as much detail as possible and list any special
communications equipment you may need to ensure the safety of your participants. DO NOT LEAVE THIS BLANK
911 is the phone number for emergency services in Canada.
Emergency communication
Phone contacts, language,
In case of emergency, leaders will carry: cell phones (which are adequate for this area) to
documentation, distance from
call for emergency services, participant registration and medical forms, and first aid kits.
emergency services
The island is fairly small with modern roads and most areas of the island are within an
hour of a hospital.
Carried: cell phones, complete first aid kits.
Emergency equipment
What sort of emergency first
aid or communication
equipment (satellite phone,
two-way radios) do you plan
to use, if any?
n/a
Evacuation
Form Revised November 2012
Adventure Travel Trip Proposal Form, page 5 of 6
Dick Cable/Robert Matson
Bicycling the Coast of Prince Edward Island
Please describe your plan for
evacuation from the
backcountry location if
applicable?
Medical care
Please describe the medical
care available in the area(s)
where you will be traveling
and list names and telephone
numbers for these facilities.
Major hospitals in the regions where we will travel:
Prince County Hospital, 65 Roy Boates Avenue Summerside, PE, (902) 438-4200
Queens County: Queen Elizabeth Hospital, 60 Riverside Drive, Charlottetown, PE,
(902) 894-2111, Emergency: (902) 894-2200
Kings County Memorial Hospital, 409 MacIntyre Avenue, Montague, PE,
(902) 838-0777
Additional, smaller hospitals:
Western Hospital, 148 Poplar St., Alberton, PE, (902) 853-8650
Community Hospital, MacKinnon Drive, O'Leary, PE, (902) 859-8700
Stewart Memorial Hospital, Tyne Valley, PE, (902) 831-7900
Souris Hospital, 17 Knights Avenue, Souris, PE, (902) 687-7150
COST AND BUDGET DETAILS
Canadian Dollar. Exchange rate (mid-market) USD to CAD at time of
Foreign currencies
For int’l trips list each foreign currency, the
writing is $0.99 USD = $1.00 CAD. Recently, the exchange rate has not
current $US dollar exchange rate and what
changed significantly.
contingencies you have if that rate changes. If
a tour operator or agent is being used, what
currency is the agent to be paid in?
West Point Lighthouse: reservation and deposit ($666) required 12 months in advance.
Group Trip Deposits
What deposits will be required
All others, 6 months in advance (approximately $973).
from you by airlines, hotels, tour
operators, etc., and when?
(((If cost is 1775, need $775 dep w/ application ((((cancellation fee - no money back
unless there's someone to take your place))), $500 more due on Jan. 1, 2014, $500 due
on 3/1/2014
Cancellations must be made:
Group Trip Refunds
What is the latest date you can
90 days in advance for one hotel (Univ. of PEI)
cancel and still receive a full
42 days and less for the others
refund of any deposits?
$600 deposit with application
Participant deposits
What are the initial deposit and
$600 due on Jan. 1, 2014
your schedule of payments by
$565 due on March 1, 2014.
participants to you?
Full refund if the trip does not run. Individuals may cancel 90 days prior if it does not
Cancellation policy
What will be your cancellation
interfere with the trip's status.
policy for the participants?
Minimum numbers
Yes
No
If yes, please describe conditions:
Will you still run the trip if you
do not get the minimum number?
Reference web links:
AMC-ATC Home Page:
Forms:
Deadlines:
E-Mail Addresses:
Club House:
AMC-ATC Chair:
Form Revised November 2012
http://snebulos.mit.edu/orgs/amc/
http://snebulos.mit.edu/orgs/amc/application/
http://snebulos.mit.edu/orgs/amc/committee/proposals/
nholland@outdoors.org
amcatchair@comcast.net
Adventure Travel Trip Proposal Form, page 6 of 6