Berlin to Prague
Error! Reference source not found./Mark Chiurri
SUMMARY OF TRIP INFORMATION
Cycle Berlin to Prague
Leader Dick Cable
Co-leader Mark Chiurri
Eastern Germany and Northern Czech Republic
August 8-23, 2014
Total # of days 16
Backpacking
Bicycling-Mountain
Bicycling-Road
Title of trip
Leadership
Location(s)
Dates
Type of trip
check all that apply
Camping
Cultural
Family
Hiking
Paddling-Canoeing
Paddling-Sea-Kayaking
Skiing-CrossCountry (Nordic)
Walks
Number of participants
(excluding leaders)
Advertised cost
Airfare range if not included
When should the trip notice be
published in AMC Outdoors?
Do you wish to have your trip
listed online before it is
published in AMC Outdoors?
Smaller trips and leader
subsidization
Minimum 12
Skiing-Downhill
(Alpine)
Other – please describe
Snorkeling
Maximum 14
$ 2500
Does it include airfare? Yes
No
$ 950
First Appearance: Month May
Year 2013
Last Appearance: Month July
Year 2014
Note: AMC Outdoors is only published in Jan., March, May, July, Sept., Nov.
Yes
No If yes, please list the approximate month and year when it should
be posted on line. ASAP
Is this proposal for a small group trip – i.e., less than 14 participants and 2
leaders or 7 participants and 1 leader? Yes
No
If yes, why is a small group proposed?
If a participant fee increase of more than 15% is proposed, please explain why?
LEADER AND CO-LEADER INFORMATION
Leader name
Leader address
Leader email
Leader phone
Wilderness first aid training
CPR training
Prior leading experience
Trip one
Trip two
Trip three
Dick Cable
8 Heather Lane, Burlington, CT 06013
r.cable@sbcglobal.net
Home 860-673-1940
Work
WFA x AWFA
WFR
Expiration: 4-2014
CPR x BLS
Expiration: 1-2014
If this is your first Adventure Travel trip as a Leader you must be present at the AMCATC meeting at which the trip proposal is considered.
Please list the last three longer (5+ day) trips you have led for the AMC including
destination, type of trip, dates and number of participants. Feel free to list additional
trips you have led, particularly if they demonstrate experience related to the trip you
are proposing.
Mantova-Venice Biking 2012
Two Mongolia Expeditions
Nepal Hiking

To lead an Adventure Travel trip you must have current CPR and WFA certifications at the time of your trip (or AWFA
for all backcountry trips). If you do not have the required level of certification at the time you submit your proposal or it
will expire before the date of your trip, you will need to make arrangements to recertify in a timely manner and you
should describe your plans to do so in a note.
Form December 2012
Adventure Travel Trip Proposal Form, page 1 of 6
Berlin to Prague
Error! Reference source not found./Mark Chiurri
Other related trip experience
Co-leader name
Co-leader address
Co-leader email
Co-leader phone
Wilderness first aid training*
CPR training*
Prior leading experience
Trip one
Trip two
Trip three
Other related trip experience
Scouting
Have either of you led this trip
before or traveled to this area?
Languages
Does either the co-leader or
leader speak the local language?
Couples
Do the leader and co-leader
have a significant personal
relationship?
Private trips
Do either of you lead trips that
are private - not sponsored by
the AMC?
Mark Chiurri
854 Dorchester Avenue #3, Dorchester MA
mchiurri@yahoo.com
Home 978-868-8176
Work same
WFA
AWFA
WFR
Expiration: 5-2014
CPR
BLS
Expiration:
If you are a new co-leader you must submit an application to be an Adventure Travel
leader or co-leader prior to submitting this application. Also, it is strongly
recommended that you be present at the AMC-ATC meeting at which the trip proposal
is considered.
Please list the last three longer (5+ day) trips you have led for the AMC including
destination, type of trip, dates and number of participants. Please indicate if you were
the leader or co-leader.
None more than 5 days for AMC
Cycling: Only day trips for AMC, 28 day trip with another cyclist from ME to PEI in
2012
Hiking: Multiple 2-3 day trips for AMC, guided 2-4 day backpacks for Condortrekkers
in Bolivia, other personal backpacks in remote areas (South America, Mongolia)
Yes x No If yes, please describe below:
The leader has traveled to Prague on a previous bike trip to the Czech Republic.
Co-leader: Yes
No
Co-Leader will learn the basics, I know #s, greetings
etc. and will learn basic questions/directions related phrases.
Leader: Yes
No
Not applicable:
Yes
No
If yes, please list who has agreed to be your back-up in case one or
both of you need to drop out. This is required for approval!
Yes
No
If yes, please note that you cannot advertise AMC and private
trips together unless there is a clear distinction between the two in any materials
you send out.
LOGISTICAL DETAILS OF TRIP
Summary
Please provide a description
of the trip and the activities
planned. If available please
include or attach an itinerary.
Accommodations
Please describe your plans for
accommodation(s)
Meals
Please describe your plans for
providing meals
Form December 2012
Fly into Berlin and meet at hotel. Free afternoon and group dinner. The 2 nd day we will
take a historic cycle tour of Berlin, very relaxed and fun tour to warm up. Group dinner
that night. The following morning we will have the bikes delivered to the hotel and
make any final adjustments necessary. The next 10 days will spent cycling from Berlin
to Leipzig to Dresden to Prague (please see attached itinerary). On arrival to Prague we
will have a free night and take a walking tour the following day with another free night.
In the morning of day 14 take the train back to Berlin and return the bicycles. Stay the
night in Berlin with a group dinner. Return to the airport on day 15.
Mid range hotels and bed and breakfasts when they can handle a group of this size.
All breakfasts are included. Dinners not to exceed $30.00 per person will be included in
the trip cost for all nights of the trip.
Adventure Travel Trip Proposal Form, page 2 of 6
Berlin to Prague
Error! Reference source not found./Mark Chiurri
Local Transportation
Please describe your plans for
local transportation
Permits or permissions
Does the trip require special
permits or permissions?
(required on many U.S.
federal lands and national
parks)
Taxi/Public transport from airport to hotel in Berlin not included. Bicycle rental
included as well as SAG support vehicle. Train from Prague back to Berlin included.
Taxi/Public transport from Berlin hotel back to airport not included.
Yes
No
If yes, please describe below what you will need to do to obtain them:
Special equipment
Does the trip require special
equipment?
Yes
No
If yes, please describe below what type of equipment and how you
will ensure that people know how to use it: Bicycles and related gear will be provided
by outfitter.
Special experience
Does the trip require special
skills on the part of the
participant?
Pre-trip activities
Do you plan to get your group
together before the trip for an
activity or social event?
Conservation, education and
recreation
How will this AMC-AT trip
meet the mission of the AMC?
www.outdoors.org/about/
mission.cfm
Yes
No
If yes, please describe below what type of experience? Also describe
how you will ensure that the participant has this experience?
Appropriate conditioning and cycling experience.
If no, please describe the process you went through to find out that they were not
required:
Yes
No
If yes, please describe below what you will do:
Definitely, we will gather as many people as possible for a day trip/dinner.
This trip meets the mission of the AMC in that it includes physical activities respectful
of the environment. We will be experiencing a place culturally different from where we
live and pre-trip recommendations for reading on the history of the area will be made.
Itinerary will include tours of both Berlin and Prague.
TOUR OPERATOR AND GUIDE SERVICE INFORMATION
Will this trip require a tour
operator or guide service
during part, or the entire
trip?
Name of tour operator/guide
service
Tour operator website
Safety record
Please provide information
about their safety record.
Insurance
Do they have liability
insurance?
Emergency response
Please describe the outfitters’
response plan in the case of an
emergency.
Yes
No
Please describe their services. If you are using a tour operator for the entire trip,
please describe why you will be using them rather than doing this trip on your own:
On the day tours of Berlin & Prague local knowledge will enhance the experience at little
cost. Otherwise we are not using a tour operator.
Berlin: Fat Tire bike tours.
Prague: TBD local tour.
http://fattirebiketours.com/berlin
I know the owner and tour guides personally.
Liability? Yes
No
Maximum amt: $
Are they willing to list AMC as an
Yes
No
additional insured?
As we will be in a city setting any but the most minor injuries will be brought
immediately, by ambulance if necessary, to a quality hospital.
RISK ASSESSMENT
Please assess the risks and hazards of your trip. Carefully consider each area of risk and how it may affect your trip.
Devise a plan to prevent each hazard and to respond to it if it becomes necessary. Please be very specific for each section
if applicable.
Trail conditions, river crossings, weather, wildlife (bears, snakes, etc.)
Climate/terrain
Form December 2012
Adventure Travel Trip Proposal Form, page 3 of 6
Berlin to Prague
Response
Foreign Country
Potential hazards
Response
Transportation
Potential hazards
Response
Participants
Potential hazards
Response
Other
Potential hazards
Response
Error! Reference source not found./Mark Chiurri
The usual perils of road biking in cities and on roads.
Road biking carries an inherent risk of injury due to falls or collision. The roads
we will be using are paved and often shared with car traffic. The trip leaders are
WFA and CPR certified and will be carrying basic first aid kits and
communications gear (cell phones, 2-way radios). Safety talks will precede each
day’s ride, with the outfitters describing fully the road conditions that can be
anticipated for the day and a review of emergency procedures in accordance
with the outfitters’ established protocol. We will have a SAG vehicle for support
as needed.
Political concerns, crime, language translation, terrorism
Language, signage
German and Czech are the languages. Though neither leader speak the
languages fluently, our bike tour guide will be capable of comunicating with the
"locals" on our city tours. We will carry phrase books, take basic lesson and
provide route mapping with local language names.
Road conditions, drivers, insurance
We will not be driving.
Travel medical insurance will be encouraged.
Level of fitness, screening concerns, experience with equipment or activity
Cycling experience, fitness level
The level of riding is low-intermediate and through trip description and screening, we
should be able to ascertain that the level of fitness is appropriate. It is more important
for us to ascertain that our applicants are experienced with riding on roadways shared by
motorists. Europeans, by and large, are more accustomed to sharing the road with
cyclists, as long as the cyclists are consciously following the "rules of the road." Work
with each participant on physical preparation as well as a pre trip cycle. We will make
sure participants are comfortable with the bicycles available. SAG support vehicle is
provided.
Conditions unique to this type of trip
EMERGENCY ACTION PLAN
Please describe your plans for dealing with emergencies. Give as much detail as possible and list any special
communications equipment you may need to ensure the safety of your participants. DO NOT LEAVE THIS BLANK
The leader and co-leader will be carrying cell phones and two way radios;
Emergency communication
Phone contacts, language,
additionally, we will have phone contact at each hotel. Our guides in the city will
speak both English and German or Czech. We are less than one to two hours to
documentation, distance from
medical services of hospital status. Both leaders use AT&T international service
emergency services
when traveling abroad which offers a wide area of coverage in European
countries. The area of Germany and Italy in which we will travel is not remote, so
cell coverage is expected to be fairly abundant. However, leaders will also be
equipped with 2-way radios based on point to point technology (e.g., "22 GMRS
channels offer a range of up to 35 miles (per manufacturer); range is based on
an unobstructed line of sight between you and another radio operator in good
weather" with additional "repeater" technology in the event that cell phones enter
a "dead zone". In addition, our outfitter is equipped with communications gear
that is specific to Italy as they maintain a base of operation in Italy. At no time will
we be more than an hour’s vehicle ride from a medical facility. Germany and the
Czech Repubic are countries where finding an English speaking person is never
an extreme difficulty. Participants will carry passports and emergency medical
documents at all times. Leaders will be equipped with waiver, emergency
contact, and medical condition documents required for submission by all
participants
Both the leader and co-leaderwill be carrying first aid and tool kits and two way
Emergency equipment
Form December 2012
Adventure Travel Trip Proposal Form, page 4 of 6
Berlin to Prague
What sort of emergency first
aid or communication
equipment (satellite phone,
two-way radios) do you plan
to use, if any?
Evacuation
Please describe your plan for
evacuation from the
backcountry location if
applicable?
Medical care
Please describe the medical
care available in the area(s)
where you will be traveling
and list names and telephone
numbers for these facilities.
Error! Reference source not found./Mark Chiurri
radios as well as cell phones and radios.
We do not anticipate the need to evaculate, but in such an extreme situation, the
leader and co-leader will move participants to safety. We will always be in radio
contact with each other and support vehicle, and we will not be in backcountry.
We will have hospital information for each major city.
Berlin:
Große Hamburger Straße 11
10115 Berlin, Germany
030 23110
hedwig-berlin.de
En route there will be many options available for medical care, and we will carry this list
with us. This list can be made available to AMC if needed. Here we have listed the
hospitals at our entry point and final destination of the actual biking.
Prague:
Národní 1010/9
110 00 Prague, Czech Republic
222 075 120
poliklinikanarodni.cz
COST AND BUDGET DETAILS
All dinner costs will be in Euros or Czech Koruna
Foreign currencies
For int’l trips list each foreign currency, the
$1 buys 19.15 Korunas
current $US dollar exchange rate and what
$1 buys .75 Euros
contingencies you have if that rate changes. If
Tours in Berlin and Prague will be paid in Euros. Bike rentals will be in
a tour operator or agent is being used, what
Euros. Sag vehicle will be in Euros. Hotels have option of USD if
currency is the agent to be paid in?
booked ahead. We have estimated all euro conversions at a 1.4 rate.
Hotel
deposits
TBD, but generally can be cancelled within 2 weeks or less without
Deposits
What deposits will be required
penalty. Airline reservations will probably be non-refundable but participants will
by airlines, hotels, tour
make these after trip fills enough to go.
operators, etc., and when?
90 days before start of trip
Refunds
What is the latest date you can
cancel and still receive a full
refund of any deposits?
$600 with application, $600 on February 1, 2014, balance due on May 1, 2014.
Participant deposit
What are the initial deposit and
your schedule of payments by
participants to you?
The AMC cancellation policy is based on the simple precept that your cancellation
Cancellation policy
What will your cancellation
shall not raise the cost of the trip to any of the participants or the leaders. Therefore, if
policy be for the participants?
you cancel, your refund will be all that you have paid, less expenses already incurred
and future expenses which can not be avoided. If you cancel and the trip still fully
books, then your fees will be refunded in full with the exception that, after airline
tickets have been purchased, you own the tickets and that part of the fee cannot be
refunded.
Minimum numbers
Yes
No
If yes, please describe conditions:
Will you still run the trip if you
Leader and co-leader will discuss lowering minimum number when/if we see a
Form December 2012
Adventure Travel Trip Proposal Form, page 5 of 6
Berlin to Prague
Error! Reference source not found./Mark Chiurri
do not get the minimum number?
Reference web links:
AMC-ATC Home Page:
Forms:
Deadlines:
E-Mail Addresses:
Club House:
AMC-ATC Chair:
Form December 2012
potential problem taking into account a min group size for safety.
http://snebulos.mit.edu/orgs/amc/
http://snebulos.mit.edu/orgs/amc/application/
http://snebulos.mit.edu/orgs/amc/committee/proposals/
cyout@outdoors.org
amcatchair@comcast.net
Adventure Travel Trip Proposal Form, page 6 of 6