Cindy Martell/Ruth "Sam" Jamke
Hiking Luxembourg's "Little Switzerland", 2017
SUMMARY OF TRIP INFORMATION
Hiking Luxembourg's "Little Switzerland", 2017
Leader Cindy Martell
Co-leader Ruth "Sam" Jamke
Luxembourg, Europe
June 23 - July 2, 2017
Total # of days 10
Backpacking
Bicycling-Mountain
Bicycling-Road
Title of trip
Leadership
Location(s)
Dates
Type of trip
check all that apply
Primary type of trip
Number of participants
(excluding leaders)
Advertised cost
Airfare range if not included
When should the trip notice be
published in AMC Outdoors?
Do you wish to have your trip
listed online before it is
published in AMC Outdoors?
Smaller trips and leader
subsidization
Camping
Cultural
Family
Hiking
Paddling-Canoeing
Paddling-Sea-Kayaking
Skiing-CrossCountry (Nordic)
Trekking (e.g., hutto-hut)
Hiking
Minimum 12
Skiing-Downhill
Snorkeling
(Alpine)
Walking
Other – please describe
Select one of those checked above.
Maximum 14
$ 1150
Does it include airfare? Yes
No
$ 1500-1600
Will leaders assist participants with flights? Yes
No
First Appearance: Month May
Year 2016
Last Appearance: Month March
Year 2017
Note: AMC Outdoors is only published in Jan., March, May, July, Sept., Nov.
Yes
No If yes, please list the approximate month and year when it should
be posted on line. January 2016
Is this proposal for a small group trip – i.e., less than 14 participants and 2
leaders or 7 participants and 1 leader? Yes
No
If yes, why is a small group proposed?
If a participant fee increase of more than 15% is proposed, please explain why?
LEADER AND CO-LEADER INFORMATION
Leader name
Leader address
Leader email
Leader phone
Wilderness first aid
training
CPR training
Prior leading experience
Trip one
Trip two
Trip three
Other related trip
Form Revised February 2014
Cindy Martell
7 Arrow Trail, Groton, MA 01450
cbmartell@verizon.net
Home 978-448-3998
Work 617-496-3284
Cell 978-302-5055
WFA
AWFA
WFR
Expiration: May 2017, Will renew before trip
CPR
BLS
Expiration: May 2017, will renew before trip
If this is your first Adventure Travel trip as a Leader you must be present at the AMCATC meeting at which the trip proposal is considered.
Please list the last three longer (5+ day) trips you have led for the AMC including
destination, type of trip, dates and number of participants. Feel free to list additional
trips you have led, particularly if they demonstrate experience related to the trip you are
proposing.
Iceland 2015, day hiking, August 2015, 14 participants
Scotland 2014, day hiking, August 2014, 14 participants
Ireland 2013, day hiking, May 2013, 14 participants
Adventure Travel Trip Proposal Form, page 1 of 5
Hiking Luxembourg's "Little Switzerland", 2017
Cindy Martell/Ruth "Sam" Jamke
experience
Co-leader name
Co-leader address
Co-leader email
Co-leader phone
Wilderness first aid training
CPR training*
Prior leading experience
Trip one
Trip two
Trip three
Other related trip experience
Scouting
Have either of you led this trip
before or traveled to this area?
Languages
Does either the co-leader or
leader speak the local language?
Couples
Do the leader and co-leader
have a significant personal
relationship?
Private trips Do either of you
lead trips that are private - not
sponsored by the AMC?
Sam Jamke
96 Jenkins Road, Bedford, NH 03110
samjamke@myfairpoint.net
Home 603-472-2536
Work
Cell 603-867-5591
WFA
AWFA
WFR
Expiration: 11/16, will renew before trip
CPR
BLS
Expiration: 3/16, will renew before trip
If you are a new co-leader you must submit an application to be an Adventure Travel
leader or co-leader prior to submitting this application. Also, it is strongly
recommended that you be present at the AMC-ATC meeting at which the trip proposal
is considered.
Please list the last three longer (5+ day) trips you have led for the AMC including
destination, type of trip, dates and number of participants. Please indicate if you were
the leader or co-leader.
Patagonia, March 2015, 10 participants
Scotland, September 2014, 14 participants
Patagonia, March 2014, 10 participants
4 trips to New Zealand, 3 to Death Valley; Canadian Rockies
Yes
No
If yes, please describe below:
Co-leader: Yes
No
Leader: Yes
No
Not applicable:
Yes
No
If yes, please list who has agreed to be your back-up in case one or
both of you need to drop out. This is required for approval!
Yes
No
If yes, please note that you cannot advertise AMC and private
trips together unless there is a clear distinction between the two in any materials
you send out.
LOGISTICAL DETAILS OF TRIP
Summary
Please provide a description
of the trip and the activities
planned. If available, please
include or attach an itinerary.
Accommodations
Please describe your plans for
accommodation(s)
Meals: Please describe your
plans for providing meals. If
the budget includes any funds
for leader meals not shared
with the group please justify.
Local Transportation
Please describe your plans for
local transportation
Will leaders or participants be
drivers of motor vehicles?
Form Revised February 2014
We will be spending our first day in Luxembourg City touring the sights. The next day
we board the public transportation and heading to the town of Echternach where we will
spend the next three nights. During this time, we will be day hiking on the Müllerthal
Trail. On our rest day, we will pack up and take the bus to the town of Beaufort where
we will spend the next two days hiking other parts of the Müllerthal Trail. We will take
the bus back to the Luxembourg City and depart the next day for home.
In Luxembourg City and in Beaufort, we will be staying in Youth Hostels. In
Echternach, we will be staying in an inn in the center of town.
Breakfast is included in all locations. We will be providing packed lunches on the days
that we are hiking and two group dinners (one at the beginning and one at the end of the
trip). All other meals, the participants will be on their own.
Luxembourg has very good public tranportation - we will be buying a 10-ride bus pass
for each participant.
Will leaders be drivers?
Will volunteer participants be drivers?
If so, MVR checks will be needed. See Appendix S1.
Adventure Travel Trip Proposal Form, page 2 of 5
Cindy Martell/Ruth "Sam" Jamke
Hiking Luxembourg's "Little Switzerland", 2017
Permits or permissions
Does the trip require special
permits or permissions?
(required on many U.S.
federal lands and national
parks)
Yes
No
If yes, please describe below what you will need to do to obtain them:
If no, please describe the process you went through to find out that they were not
required:
Via the US State Department website
Yes
No
If yes, please describe below what type of equipment and how you
will ensure that people know how to use it:
Hiking boots and gear, day pack, passport
Yes
No
If yes, please describe below what type of experience? Also describe
how you will ensure that the participant has this experience?
Participants must be able to hike 7 to 10 miles a day for 4 days in a row. We will be
having a pre-hike
Yes
No
If yes, please describe below what you will do:
We will choose a site that the most people will be able to attend
Special equipment
Does the trip require special
equipment?
Special experience
Does the trip require special
skills on the part of the
participant?
Pre-trip activities
Do you plan to get your group
together before the trip for an
activity or social event?
Conservation, education and
recreation
How will this AMC-AT trip meet the
mission of the AMC?
www.outdoors.org/about/mission.cfm
Education - we will be touring the city and viewing museums to see how the
country was "reborn" after the devastation caused by WWII
TOUR OPERATOR AND GUIDE SERVICE INFORMATION
This section should be completed if the trip will be using a tour operator, outfitter, guide service, travel agency or
other such company or person(s) for a significant part of the trip or for the entire trip. Any person(s) or companies
that are handling a significant portion of trip funds or arrangements need to be vetted. If there is more than one
tour operator please provide this information about each such entity.
Will this trip require a tour
Yes
No
operator or guide service
Please describe their services. If you are using a tour operator for the entire trip,
during part of or for the
please describe why you will be using them rather than doing this trip on your own:
entire trip?
Name of tour operator/guide
service
Tour operator website
Safety record
Please provide information
about their safety record.
Insurance
Liability? Yes
No
Maximum amt: $
Do they have liability
Are they willing to list AMC as an
Yes
No
insurance?
additional insured?
Emergency response
Please describe the outfitters’
response plan in the case of an
emergency.
RISK ASSESSMENT
Please assess the risks and hazards of your trip. Carefully consider each area of risk and how it may affect your trip.
Devise a plan to prevent each hazard and to respond to it if it becomes necessary. Please be very specific for each section
if applicable.
Trail conditions, river crossings, weather, wildlife (bears, snakes, etc.)
Climate/terrain
Potential hazards
Trail injuries - sprains, cuts, etc. - should be the most we will encounter. Our elevation is
no more than 3000' high
Response
Our WFA training plus we'll be near towns and emergency services
Form Revised February 2014
Adventure Travel Trip Proposal Form, page 3 of 5
Hiking Luxembourg's "Little Switzerland", 2017
Foreign Country
Potential hazards
Response
Transportation
Potential hazards
Response
Participants
Potential hazards
Response
Other
Potential hazards
Response
Cindy Martell/Ruth "Sam" Jamke
Political concerns, crime, language translation, terrorism
Language barrier, Middle East issues
Sam knows German and is brushing up on it; will be using it in Switzerland in 2016. We
will be watching the US government website for traveler advisories - we will encourage
all participants to take out trip insurance in case travel to Europe is not advised
Road conditions, drivers, insurance
Bus accidents
We will follow on-site emergency personnel instructions
Level of fitness, screening concerns, experience with equipment or activity
Participants who are not up to doing multi-day trek
We will ensure that all participants are following an exercise schedule to prepare for
hikes. Participants can also choose to take an extra rest day if desired
Conditions unique to this type of trip
Loss of passport
We will have the US Embassy's information with us in case of this emergency
EMERGENCY ACTION PLAN
Please describe your plans for dealing with emergencies. Give as much detail as possible and list any special
communications equipment you may need to ensure the safety of your participants. DO NOT LEAVE THIS BLANK
Luxembourg's 911 number is 112
Emergency communication
Phone contacts, language,
Luxembourg languages include mostly French and German
documentation, distance from
We will be within a 1/2 hour of emergency services depending on where on the trail we
emergency services
are
We will have our leader first aid kits and everyone will be expected to carry their own
Emergency equipment
What sort of emergency first
personal first aid kits
aid or communication
equipment (satellite phone,
two-way radios) do you plan
to use, if any?
N/A we will never be far from a road
Evacuation
Please describe your plan for
evacuation from the
backcountry location if
applicable?
Luxembourg has 5 hospitals. A center location hospital is: Centre Hospitalier de
Medical care
Please describe the medical
Luxembourg 4 rue Barblé, L-1210 Phone: 4411-11 ER: 4411-2132
care available in the area(s)
where you will be traveling
There are also regional hospitals that can used depending where we are
and list names and telephone
numbers for these facilities.
COST AND BUDGET DETAILS
Luxembourg uses the Euro. The current exchange rate as of 11-28-15 is
Foreign currencies
For int’l trips list each foreign currency, the
1Euro to $1.06USD. We are using an exchange rate of $1.35 for our
current $US dollar exchange rate and what
budget
contingencies you have if that rate changes. If
a tour operator or agent is being used, what
currency is the agent to be paid in?
None - the hotel and hostels we're looking at using do not need money down, they just
Group Trip Deposits
What deposits will be required
need a credit card number to hold the rooms. We'll be buying the bus tickets as it gets
from you by airlines, hotels, tour closer to the trip
operators, etc., and when?
N/A
Group Trip Refunds
What is the latest date you can
Form Revised February 2014
Adventure Travel Trip Proposal Form, page 4 of 5
Hiking Luxembourg's "Little Switzerland", 2017
cancel and still receive a full
refund of any deposits?
Participant deposits
What are the initial deposit and
your schedule of payments by
participants to you?
Cancellation policy
What will be your cancellation
policy for the participants?
Minimum numbers
Will you still run the trip if you
do not get the minimum number?
Cindy Martell/Ruth "Sam" Jamke
$500 with application - check will be cashed when we know the trip is a "go" and if
they are an acceptable participant. The remainder of their balance will be due by
March 1, 2017.
As listed below**
Yes
No
If yes, please describe conditions:
This is actually a maybe - we'll need to re-work the budget and see how the leaders
feel about the amount they will need to pay
Reference web links:
AMC-ATC Home Page: http://snebulos.mit.edu/orgs/amc/
Forms:
http://snebulos.mit.edu/orgs/amc/application/
Deadlines:
http://snebulos.mit.edu/orgs/amc/committee/proposals/
Cancellation Policy
Our cancellation policy is based on several considerations.
•First, a cancellation shall not raise the cost to the other participants or to the leaders
•Second, we will charge a canceling participant for the expenses already incurred on his/her behalf and
any unavoidable future expenses that will be incurred as a result of his/her registration, unless they can
be applied toward another acceptable participant
•Third, to discourage uncommitted people from applying for the trip, we have a schedule of minimum
cancellation penalties, applicable once you have been accepted.
Cancellation Penalty
>$0 penalty if canceled (in writing) before January 1, 2017, less any funds that fall into the category of the
second bullet above
>$250 penalty if cancelled (in writing) from January 1, 2017, to April 30, 2017, plus any funds that fall into
the category of the second bullet above
>No refund if cancelled (in writing) after April 30, 2017
E-Mail Addresses:
Club House:
AMC-ATC Chair:
Form Revised February 2014
nholland@outdoors.org
mikebarry657@mac.com
Adventure Travel Trip Proposal Form, page 5 of 5