SUMMARY OF TRIP INFORMATION
Title of trip
Leadership
Location(s)
Dates
Cycle Japan: The Noto Peninsula Sushi and Saki Tour
Leader Lisa Graves
Co-leader Albert Mandell
Noto Peninsula, Japan
September 2 to 10 2017
Total # of days 9
Type of trip
check all that apply
Backpacking
Bicycling-Mountain
Bicycling-Road - X
Camping
Cultural - X
Family
Hiking
Paddling-Canoeing
Paddling-Sea-Kayaking
Skiing-Cross-Country
(Nordic)
Trekking (e.g., hut-tohut)
Skiing-Downhill
Snorkeling
(Alpine)
Walking
Other – please describe
Primary type of trip
Number of participants
(excluding leaders)
Advertised cost
Airfare range if not included
When should the trip notice be
published in AMC Outdoors?
Do you wish to have your trip
listed online before it is
published in AMC Outdoors?
Smaller trips and leader
subsidization
Bicycling Road
Minimum
Select one of those checked above.
Maximum
14
12
$ 2560.
Does it include airfare? No
$ 1400
Will leaders assist participants with flights? Yes
First Appearance: Month May
Year 2016
Last Appearance: Month July
Year 2017
Note: AMC Outdoors is only published in Jan., March, May, July, Sept., Nov.
Yes If yes, please list the approximate month and year when it should be posted
on line. April, 2016
Is this proposal for a small group trip – i.e., less than 14 participants and 2
leaders or 7 participants and 1 leader? No
If yes, why is a small group proposed?
If a participant fee increase of more than 15% is proposed, please explain why?
LEADER AND CO-LEADER INFORMATION
Leader name
Leader address
Leader email
Leader phone
Wilderness first aid
training
CPR training
Prior leading experience
Trip one
Trip two
Trip three
Other related trip
experience
Form Revised July 2013
Lisa Graves
177 Hersey Hill Rd Minot, ME 04258
LisaGraves221@gmail.com
Home
Work
WFA AWFA WFR Expiration: 05 -2017
Cell (610)999-7080
CPR BLS Expiration: 05-2017
If this is your first Adventure Travel trip as a Leader you must be present at the AMC-ATC
meeting at which the trip proposal is considered.
Please list the last three longer (5+ day) trips you have led for the AMC including
destination, type of trip, dates and number of participants. Feel free to list additional
trips you have led, particularly if they demonstrate experience related to the trip you are
proposing.
Cycling Tuscany September 2014 13 participants.
Cycling Switzerland July, 2015
14 participants
Cycling Tuscany September, 2015 14 participants
Adventure Travel Trip Proposal Form, page 1 of 5
Co-leader name
Co-leader address
Co-leader email
Co-leader phone
Wilderness first aid training
CPR training*
Prior leading experience
Trip one
Trip two
Trip three
Other related trip experience
Scouting
Have either of you led this trip
before or traveled to this area?
Languages
Does either the co-leader or
leader speak the local language?
Couples
Do the leader and co-leader
have a significant personal
relationship?
Private trips Do either of you
lead trips that are private - not
sponsored by the AMC?
Albert Mandell
177 Hersey Hill Rd Minot, ME 04258
mandell.ah@pg.com
Work 207-753-4722
Cell
207-402-1089
Home
WFR Expiration: 6/2017
CPR Expiration: 6/2016
If you are a new co-leader you must submit an application to be an Adventure Travel
leader or co-leader prior to submitting this application. Also, it is strongly
recommended that you be present at the AMC-ATC meeting at which the trip proposal is
considered.
Please list the last three longer (5+ day) trips you have led for the AMC including
destination, type of trip, dates and number of participants. Please indicate if you were
the leader or co-leader.
Spanish Virgin Islands April 2014 18 participants Co-Leader
Stonington, ME Kayaking, September 2014 12 participants Leader
Gaspe Peninsula, Quebec, Ski touring March 2016, 10 participants Leader
Internationally certified Professional Ski guide & Avalanche Instructor actively working
in US, Canada, Hokkaido, Japan, since 2013.
Extensive cycling in US, Italy, Spain.
Runs bike maintenance clinic for ME AMC
Yes If yes, please describe below:
Al: worked as a ski guide and avalanche instructor in Hokkaido Japan from mid Dec
’15 – Feb ’16, learning culture, area, hotels, restaurants. Both Al & Lisa will again be
in Japan Jan – Feb 2017 continuing their cultural learning of Japan.
Lisa Jan/Feb 2016 : 2 week backcountry ski trip in Hokkaido, Japan
Leader: No
Co-leader: No
Yes, we are married. If yes, please list who has agreed to be your back-up in case
one or both of you need to drop out. This is required for approval!
We are contacting back-ups now and will have at the Nobleview meeting.
No If yes, please note that you cannot advertise AMC and private trips together
unless there is a clear distinction between the two in any materials you send out.
LOGISTICAL DETAILS OF TRIP
Summary
Please provide a description
of the trip and the activities
planned. If available, please
include or attach an itinerary.
Itinerary is in the Prospectus.This 9 day, 8 night cycle trip combines daily moderate
cycling (approximately 30 miles a day) through Japan’s Noto peninsula and the Japanese
Alps. This area offers a superb blend of smooth, mostly low traffic cycling amidst a
smorgasbord of culture and history. From the famous city of “Kanazawa,” we jump right
into the very best of Japanese history and culture, from famous castles and classic
gardens, to streetscapes left mostly unchanged for over 400 years. We will visit morning
markets and cycle past rural landscapes that evoke the ancient samurai warriors of days
gone by. We will visit the Unesco heritage town of Wajima as we cycle thru mountain
and seascapes. Throughout we use a combination of accommodations from traditional
style inns, to luxury “Ryokans” to western style hotels.
Accommodations
Please describe your plans for
Accommodations are in 3 star hotels.
Hotels will include traditional inns with Onsens, as well as more upscale Royokans like
Form Revised July 2013
Adventure Travel Trip Proposal Form, page 2 of 5
accommodation(s)
Kamihoroso or Neutapu lodge.
Meals: Please describe your
plans for providing meals. If
the budget includes any funds
for leader meals not shared
with the group please justify.
Local Transportation
Please describe your plans for
local transportation
The trip includes all breakfasts and dinners from dinner on arrival day to the last Sunday
breakfast. Lunches will be on our own as we cycle through towns/visit markets. Most of
our meals will be at our Inns and thus will feature very traditional Japanese meals including meat, fish, or chicken. All meals are very filling, healthy and delicious. Raw fish
(sushi) is a regular side dish, and is considered a succulent delicacy.
Participants travel by air to Tokyo, and then fly to Wajima. The trip will begin in the
afternoon on Saturday Sept 2. Participants meet at the hotel in Wajima. The return trip
will fly out of Wijima airport to Tokyo and then fly home or continue traveling. The trip
has luggage transfer between all hotels.
Will leaders be drivers? No Will volunteer participants be drivers? No
If so, MVR checks will be needed. See Appendix S1.
No
If yes, please describe below what you will need to do to obtain them:
Will leaders or participants be
drivers of motor vehicles?
Permits or permissions
Does the trip require special
permits or permissions?
(required on many U.S.
federal lands and national
parks)
Special equipment
Does the trip require special
equipment?
Special experience
Does the trip require special
skills on the part of the
participant?
If no, please describe the process you went through to find out that they were not
required:
x
Public roads
Yes If yes, please describe below what type of equipment and how you will ensure
that people know how to use it:
We are renting high end touring bikes. Participants will bring their own pedals and shoes.
The applicant questionnaire and phone screening interview will ensure that participants
are capable.
Yes If yes, please describe below what type of experience? Also describe how you
will ensure that the participant has this experience?
The trip requires the ability to cycle 30 – 35 miles of moderate to hilly terrain. The
applicant questionnaire and phone screening interview will determine prior experience
and capability.
Yes If yes, please describe below what you will do:
Pre-trip meeting and ride will be held in July. Date and location TBD.
Pre-trip activities
Do you plan to get your group
together before the trip for an
activity or social event?
Conservation, education and
recreation
How will this AMC-AT trip meet the
mission of the AMC?
www.outdoors.org/about/mission.cfm
Participants will experience, learn about, and appreciate the natural world each
day of the trip by: cycling each day through spectacular coastal Japan. They will
travel through villages and visit markets that have been inhabited for over 1000
years. They will immerse in the Japanese culture, staying at local inns with
entirely Japanese staff, eating very local foods. We will visit UNSECO world
heritage sites and visit ancient temples.
TOUR OPERATOR AND GUIDE SERVICE INFORMATION
This section should be completed if the trip will be using a tour operator, outfitter, guide service, travel agency or
other such company or person(s) for a significant part of the trip or for the entire trip. Any person(s) or companies
that are handling a significant portion of trip funds or arrangements need to be vetted. If there is more than one
tour operator please provide this information about each such entity.
Will this trip require a tour
No
operator or guide service
during part of or for the
entire trip?
Name of tour operator/guide
service
Tour operator website
Safety record
Form Revised July 2013
Adventure Travel Trip Proposal Form, page 3 of 5
Please provide information
about their safety record.
Insurance
Do they have liability
insurance?
Emergency response
Please describe the outfitters’
response plan in the case of an
emergency.
Liability?
Maximum amt:
Are they willing to list AMC as an
additional insured?
Al Mandell is a WFR, carries a Japanese cell phone for calling 119 (Japanese emergency
number), and a Delorme InReach satellite communication device for any areas absent of
cellular coverage
RISK ASSESSMENT
Please assess the risks and hazards of your trip. Carefully consider each area of risk and how it may affect your
trip. Devise a plan to prevent each hazard and to respond to it if it becomes necessary. Please be very specific for
each section if applicable.
Trail conditions, river crossings, weather, wildlife (bears, snakes, etc.)
Climate/terrain
Potential hazards
Weather – specifically rain.
Response
We will not cycle when it is raining.
Political concerns, crime, language translation, terrorism
Foreign Country
Potential hazards
No issue. Japan is virtually crime free
Response
Road conditions, drivers, insurance
Transportation
Potential hazards
Traffic while cycling.
Response
Our rides are on quiet back roads. Participants will ride in a group for better
visibility.
Level of fitness, screening concerns, experience with equipment or activity
Participants
Potential hazards
Participant is not fit to ride 30 miles of rolling hills.
Response
Careful screening. Shorten length of rides if too much for many participants. Have
two groups for some sections/days with one leader with each group.
Conditions unique to this type of trip
Other
Potential hazards
Too much great Japanese food and culture
Response
Repeat it the next day!
EMERGENCY ACTION PLAN
Please describe your plans for dealing with emergencies. Give as much detail as possible and list any special
communications equipment you may need to ensure the safety of your participants. DO NOT LEAVE THIS BLANK
Emergency communication Phone contacts:
Phone contacts, language,
The emergency number for Japan is 119. Specific emergency numbers are:
documentation, distance
Ambulance – 119; Fire – 119; State Police – 110
from emergency services
Lisa and Al will each have a cell phone for emergency communication.
Medical care is available in throughout the Noto Peninsula. There are major
hospitals in Kanazawa, Noto and Wajima.
Bike Rental. Available for emergencies.
Emergency equipment
What sort of emergency first
aid or communication
equipment (satellite phone,
two-way radios) do you plan
to use, if any?
Evacuation
Form Revised July 2013
Lisa and Al will each have a cell phone.
Lisa and Al will each carry a first aid kit with them on all rides.
Al is a WFR, carries a Japanese cell phone for calling 119 (Japanese emergency
number), and a Delorme InReach satellite communication device for any areas
absent of cellular coverage
N/A
Adventure Travel Trip Proposal Form, page 4 of 5
Please describe your plan
for evacuation from the
backcountry location if
applicable?
Medical care
Please describe the medical
care available in the area(s)
where you will be traveling
and list names and telephone
numbers for these facilities.
Depending on where we are the Hospital is anywhere from 20 to 35 miles away.
http://kanaiwahp.com/
Wajima Hospital: Shiritsuwajima
COST AND BUDGET DETAILS
Current exchange is 1 USD = 113 Yen. We used this as the exchange
Foreign currencies
For int’l trips list each foreign currency, the
rate. We have used the maximum 8% contingency.
current $US dollar exchange rate and what
contingencies you have if that rate changes. If
a tour operator or agent is being used, what
currency is the agent to be paid in?
The hotels require a credit card upon booking. There is no cancellation fee if made 10
Group Trip Deposits
What deposits will be required
days before the trip.
from you by airlines, hotels, tour Bike Rental: credit card and 10% to reserve bikes. Full refund if canceled within 60
operators, etc., and when?
days of the trip.
Airlines- Participants will make their own reservations.
No other deposits are required.
Participants receive a full refund if they cancel by January 1, 2017
Group Trip Refunds
What is the latest date you can
cancel and still receive a full
refund of any deposits?
Deposit of $500 with application. $1000 due upon acceptance. Balance of $1060. due
Participant deposits
What are the initial deposit and
by May 1, 2017
your schedule of payments by
participants to you?
Must cancel in writing. Refunds are to the following schedule:
Cancellation policy
What will be your cancellation
Cancel by January 1, 2017 = full refund. For cancellations after January 1, 2017,
policy for the participants?
refunds will only be made if suitable replacements are found and to the extent that the
cost of the trip for other participants and leaders is not affected. Late cancellations will
likely result in no refund. Information on trip insurance will be given to all applicants.
Minimum numbers
Will you still run the trip if you
do not get the minimum number?
No If yes, please describe conditions: Yes, 12 or more participants.
Reference web links:
AMC-ATC Home Page: http://snebulos.mit.edu/orgs/amc/
Forms:
http://snebulos.mit.edu/orgs/amc/application/
Deadlines:
http://snebulos.mit.edu/orgs/amc/committee/proposals/
E-Mail A
Form Revised July 2013
Adventure Travel Trip Proposal Form, page 5 of 5