Spring Hiking: Guadalupe National Park & Carlsbad Caverns
Steve Cohen / David Allen
Title of trip
Leadership
Location(s)
Dates
Type of trip check all that apply
Spring Hiking: Guadalupe National Park & Carlsbad Caverns
Leader Steve Cohen Co-leader David Allen
New Mexico - Alamogordo, Ruidoso, Carlsbad, White's City; Texas - El Paso
April 29 th , 2017 to May 7 th , 2017 Total # of days 9
Backpacking Bicycling-Mountain Bicycling-Road
Camping
Hiking
Cultural
Paddling-Canoeing
Family
Paddling-Sea-Kayaking
Primary type of trip
Number of participants
(excluding leaders)
Advertised cost
Airfare range if not included
When should the trip notice be published in AMC Outdoors?
Do you wish to have your trip listed online before it is published in AMC Outdoors?
Smaller trips and leader subsidization
Skiing-Cross-
Country (Nordic)
Trekking (e.g., hutto-hut)
Hiking
Minimum 10
Skiing-Downhill
(Alpine)
Walking
Snorkeling
Other – please describe
Select one of those checked above.
Maximum 14
$ 1500
$ 400-500
Boston -El Paso
RT
Does it include airfare? Yes No
Will leaders assist participants with flights? Yes No
First Appearance: Month July Year 2016
Last Appearance: Month January Year 2017
Note: AMC Outdoors is only published in Jan., March, May, July, Sept., Nov.
Yes No If yes, please list the approximate month and year when it should be posted on line.
Is this proposal for a small group trip – i.e., less than 14 participants and 2 leaders or 7 participants and 1 leader?
Yes No
If yes, why is a small group proposed?
If a participant fee increase of more than 15% is proposed, please explain why?
Leader name
Leader address
Leader email
Leader phone
Wilderness first aid training
CPR training

Prior leading experience
Trip one
Trip two
Steve Cohen
2802 Arbor Drive #2 Madison, WI 53711 scohen1234@gmail.com
Home Work Cell 617 997-6861
WFA AWFA WFR Expiration: 12/2016 - Will Renew
CPR BLS Expiration: 7/2018
If this is your first Adventure Travel trip as a Leader you must be present at the AMC-
ATC meeting at which the trip proposal is considered.
Please list the last three longer (5+ day) trips you have led for the AMC including destination, type of trip, dates and number of participants. Feel free to list additional trips you have led, particularly if they demonstrate experience related to the trip you are
proposing.
Austria Nordic XC Ski January 2015 10 participants
Patagonia March 2014 hiking 10 participants
Form Revised September 2015 Adventure Travel Trip Proposal Form, page 1 of 5

Spring Hiking: Guadalupe National Park & Carlsbad Caverns
Steve Cohen / David Allen
Trip three
Other related trip experience
Austria August 2014 hiking 10 participants
Co-leader name
Co-leader address
Co-leader email
Co-leader phone
David Allen
124 Pinnacle Road david.eric.allen@gmail.com
Home 603-727-2566 Work Cell 603-727-2566
Wilderness first aid training WFA AWFA WFR Expiration: 11/2016 - Will Renew to AWFA
CPR training*
Prior leading experience
CPR BLS Expiration: 11/2016 - Will Renew
If you are a new co-leader you must submit an application to be an Adventure Travel leader or co-leader prior to submitting this application. Also, it is strongly recommended that you be present at the AMC-ATC meeting at which the trip proposal is considered.
Please list the last three longer (5+ day) trips you have led for the AMC including destination, type of trip, dates and number of participants. Please indicate if you were the leader or co-leader.
This will be my first AMC-AT Co-Lead Trip one
Trip two
Trip three
Other related trip experience See Co-Leader Application / AMC NH Chapter Trips / Guide work for Outward Bound.
Scouting
Have either of you led this trip
before or traveled to this area?
Languages
Does either the co-leader or
leader speak the local language?
Couples
Do the leader and co-leader have a significant personal
relationship?
Private trips Do either of you lead trips that are private - not
sponsored by the AMC?
Yes
Yes
No
No If yes, please note that you cannot advertise AMC and private trips together unless there is a clear distinction between the two in any materials you send out.
If yes, please describe below:
Co-leader: Yes
Not applicable:
No
Leader: Yes No
Yes No If yes, please list who has agreed to be your back-up in case one or both of you need to drop out. This is required for approval!
Summary
Please provide a description of the trip and the activities planned. If available, please include or attach an itinerary.
From El Paso, TX, continue on to the rugged beauty of the Southeast New Mexico mountains, Guadalupe National Park and Carlsbad Caverns. We will see desert flowers, rocky peaks, sheer cliffs and rugged canyons. The Guadalupe Mountains are an oasis in the desert. We will be climbing the highest peak in Texas, 8,749’ Guadalupe Peak. We will also pay a visit to nearby Carlsbad Caverns, considered by most who see them to be the most beautiful of all caverns. Late afternoons can be spent relaxing at our motel, visiting historic sites in the nearby mountain towns and enjoying southwestern foods at area restaurants. Fly to and from El Paso, TX. Stay in motels. Rent cars to travel.
Group dinners included in price.
Staying in hotels with shared twin accommodation with ensuite bathroom, telephones, cable TV, and AC. Trip Advisor was utilized to identify quality accomodations.
Accommodations
Please describe your plans for accommodation(s)
Meals: Please describe your plans for providing meals. If the budget includes any funds for leader meals not shared with the group please justify.
Dinners and breakfast are included in the price, lunches are not included. Participants will have the opportunity to purchase lunches and trail snacks.
Form Revised September 2015 Adventure Travel Trip Proposal Form, page 2 of 5

Spring Hiking: Guadalupe National Park & Carlsbad Caverns
Steve Cohen / David Allen
Local Transportation
Please describe your plans for local transportation
Will leaders or participants be drivers of motor vehicles?
Permits or permissions
Does the trip require special permits or permissions?
(required on many U.S. federal lands and national parks)
Special equipment
Does the trip require special equipment?
Special experience
Does the trip require special skills on the part of the participant?
4 full sized vehicles
Will leaders be drivers? Will volunteer participants be drivers?
If so, MVR checks will be needed. See Appendix S1.
Yes No
If yes, please describe below what you will need to do to obtain them:
If no, please describe the process you went through to find out that they were not required:
Permits not required on four previous trips. Researched travel and hiking itinerary and did not find any mention of permits.
Yes No If yes, please describe below what type of equipment and how you will ensure that people know how to use it:
Yes No If yes, please describe below what type of experience? Also describe how you will ensure that the participant has this experience?
Pre-trip activities
Do you plan to get your group together before the trip for an activity or social event?
Conservation, education and
Yes No If yes, please describe below what you will do: recreation
How will this AMC-AT trip meet the mission of the AMC?
www.outdoors.org/about/mission.cfm
Education: Visit Carlsbad Caverns, learn about geology, birds, wild flowers, bats, caverns. Recreation: hiking
This section should be completed if the trip will be using a tour operator, outfitter, guide service, travel agency or other such company or person(s) for a significant part of the trip or for the entire trip. Any person(s) or companies that are handling a significant portion of trip funds or arrangements need to be vetted. If there is more than one tour operator please provide this information about each such entity.
Will this trip require a tour operator or guide service during part of or for the entire trip?
Yes No
Please describe their services. If you are using a tour operator for the entire trip, please describe why you will be using them rather than doing this trip on your own:
Name of tour operator/guide service
Tour operator website
Safety record
Please provide information about their safety record.
Insurance
Do they have liability insurance?
Emergency response
Please describe the outfitters’ response plan in the case of an emergency.
Liability? Yes No
Are they willing to list AMC as an additional insured?
Maximum amt: $
Yes No
Please assess the risks and hazards of your trip. Carefully consider each area of risk and how it may affect your trip.
Form Revised September 2015 Adventure Travel Trip Proposal Form, page 3 of 5

Spring Hiking: Guadalupe National Park & Carlsbad Caverns
Steve Cohen / David Allen
Devise a plan to prevent each hazard and to respond to it if it becomes necessary. Please be very specific for each section if applicable.
Climate/terrain
Potential hazards
Trail conditions, river crossings, weather, wildlife (bears, snakes, etc.)
Slipping on/off trail, rock fall, exposure on cliffs, sun, rain, and potentially cold exposure.
Response Stay on marked trails, observe slopes and weather changes, instruct hikers on trail safety and etiquette. Carry sun gear, rain gear, extra layers, hats, gloves, polypro and wool layers, first aid kit.
Foreign Country
Potential hazards
Response
Transportation
Potential hazards
Political concerns, crime, language translation, terrorism
N/A
Road conditions, drivers, insurance
Comercial Airline travel to and from El Paso, TX., Shuttle to and from rental car agency, car rental and travel for nine days.
Response
Participants
Potential hazards
Response
Other
Potential hazards
Response
All have proven safety records.
Level of fitness, screening concerns, experience with equipment or activity
Intermediate hiking skills required of all participants. Health conditions will dictate what level participant will be allowed to hike. Must be a group player.
Careful screening: application response, phone calls, chapter feedback, recent excursions, list of hikes done in past 2 years. Participants will need to be up front and accurate with all health conditions and medications. Participant must be a group player, if not they will put the group's safety in jeopardy, and this would not be acceptable.
Conditions unique to this type of trip
Please describe your plans for dealing with emergencies. Give as much detail as possible and list any special communications equipment you may need to ensure the safety of your participants. DO NOT LEAVE THIS BLANK
We will be hiking in National Parks and National Forest. In the event of an emergency Emergency communication
Phone contacts, language, documentation, distance from emergency services
AMC-AT leaders will manage any accident scene, seek help from Park Rangers or
Forest Service Rangers on trail or at Visitor Centers. In some areas calls directly to a 911 service operator may be required.
Oliver Lee Memorial State Park
575-437-8284
Guadalupe Mountains National Park
Pine Springs Visitor Center
(915) 828-3251
Dog Canyon Ranger Station
Emergency equipment
What sort of emergency first aid or communication equipment (satellite phone, two-way radios) do you plan to use, if any?
(575) 981-2418
Carlsbad Caverns National Park
Visitor Information
575.785.2232 (operator on duty M-F)
We will carry cell phones, participant medical information, emergency numbers, and first aid kits
Form Revised September 2015 Adventure Travel Trip Proposal Form, page 4 of 5

Spring Hiking: Guadalupe National Park & Carlsbad Caverns
Steve Cohen / David Allen
Evacuation
Please describe your plan for evacuation from the backcountry location if applicable?
Medical care
Please describe the medical care available in the area(s) where you will be traveling and list names and telephone numbers for these facilities.
Contact will be made with emergency personnel via cell phone or via park staff.
The following three medical centers would be
Carlsbad Medical Center, 2430 W. Pierce Street, Carlsbad, NM 88220 (575) 887-4100
Lincoln County Medical Center, 211 Sudderth Drive, Ruidoso, NM 88345 (575) 257-
8200
Gerald Champion Regional Medical Center, 2669 North Scenic Drive, Alamogordo, NM
88310 (575) 439-6100
Foreign currencies
For int’l trips list each foreign currency, the current $US dollar exchange rate and what contingencies you have if that rate changes. If a tour operator or agent is being used, what currency is the agent to be paid in?
Group Trip Deposits
What deposits will be required from you by airlines, hotels, tour operators, etc., and when?
N/A
Non-refundable airline tickets for the leaders will have to be purchased in advance, but not until it is clear that the trip will go (The cost of refundable tickets is prohibitive).
Other reservations do not require deposits or are refundable on short notice.
Group trip deposits fully refundable until 90 days in advance of trip date. Group Trip Refunds
What is the latest date you can cancel and still receive a full refund of any deposits?
Participant deposits
What are the initial deposit and your schedule of payments by participants to you?
Initial deposit of $500 is due with application. Second payment of $1,000 is due
January 15 th , 2017. Deposit checks from wait listed applicants will not be cashed unless and until we accept them AND they confirm continued interest
Cancellation policy
What will be your cancellation policy for the participants?
Cancellation by an accepted participant will not be allowed to raise the cost to the other participants or to the leaders. Published minimum penalty: $200 after the trip is declared a go. If actual costs are higher, they will be included in the assessment. We reserve the right to reduce cancellation penalties if costs incurred can be passed to a replacement participant.
Minimum numbers
Will you still run the trip if you do not get the minimum number?
Yes No If yes, please describe conditions:
Reference web links:
AMC-ATC Home Page: http://snebulos.mit.edu/orgs/amc/
Forms:
Deadlines:
E-Mail Addresses:
Club House:
AMC-ATC Chair: http://snebulos.mit.edu/orgs/amc/application/ http://snebulos.mit.edu/orgs/amc/committee/proposals/ nholland@outdoors.org
scohen1234@gmail.com
Form Revised September 2015 Adventure Travel Trip Proposal Form, page 5 of 5