Cliff Chambers/
SUMMARY OF TRIP INFORMATION
Title of trip
Leadership
Location(s)
Dates
Type of trip
check all that apply
Leader Cliff Chambers
Co-leader
Sawtooth Mountains (Stanley), Idaho
August 15 - 23, 2017
Total # of days 9
Backpacking
Bicycling-Mountain
Bicycling-Road
Primary type of trip
Number of participants
(excluding leaders)
Advertised cost
Airfare range if not included
When should the trip notice be
published in AMC Outdoors?
Do you wish to have your trip
listed online before it is
published in AMC Outdoors?
Smaller trips and leader
subsidization
Camping
Cultural
Family
Hiking
Paddling-Canoeing
Paddling-Sea-Kayaking
Skiing-CrossCountry (Nordic)
Trekking (e.g., hutto-hut)
Hiking
Minimum 10
Skiing-Downhill
Snorkeling
(Alpine)
Walking
Other – please describe Astronomy
Education
Select one of those checked above.
Maximum 10
$ 2,300
Does it include airfare? Yes
No
$ 600
Will leaders assist participants with flights? Yes
No
First Appearance: Month July
Year 2016
Last Appearance: Month May
Year 2017
Note: AMC Outdoors is only published in Jan., March, May, July, Sept., Nov.
Yes
No If yes, please list the approximate month and year when it should
be posted on line.
Is this proposal for a small group trip – i.e., less than 14 participants and 2
leaders or 7 participants and 1 leader? Yes
No
If yes, why is a small group proposed? Wilderness area restricts group size to 12
If a participant fee increase of more than 15% is proposed, please explain why?
Wilderness area restricts group size to 12
LEADER AND CO-LEADER INFORMATION
Leader name
Leader address
Leader email
Leader phone
Wilderness first aid
training
CPR training
Prior leading experience
Trip one
Trip two
Trip three
Other related trip
Form Revised September 2015
Cliff Chambers
19 Irving St #2, Winchester, MA 01890
wu.chambers@gmail.com
Home 617-680-3735
Work
Cell 617-680-3735
WFA
AWFA
WFR
Expiration: 12/2016 - will renew
CPR
BLS
Expiration: 12/2016 - will renew
If this is your first Adventure Travel trip as a Leader you must be present at the AMCATC meeting at which the trip proposal is considered.
Please list the last three longer (5+ day) trips you have led for the AMC including
destination, type of trip, dates and number of participants. Feel free to list additional
trips you have led, particularly if they demonstrate experience related to the trip you are
proposing.
Machu Picchu and Easter Island 6/2015 7 participants
Patagonia 2/2015, Tour du Mont Blanc 7/2011, New Zealand 2/2011 all co-leading with
Adventure Travel Trip Proposal Form, page 1 of 5
Cliff Chambers/
experience
Joan Wu Chambers
Co-leader name
Co-leader address
Co-leader email
Co-leader phone
Wilderness first aid training
CPR training*
Prior leading experience
Home
Work
Cell
WFA
AWFA
WFR
Expiration:
CPR
BLS
Expiration:
If you are a new co-leader you must submit an application to be an Adventure Travel
leader or co-leader prior to submitting this application. Also, it is strongly
recommended that you be present at the AMC-ATC meeting at which the trip proposal
is considered.
Please list the last three longer (5+ day) trips you have led for the AMC including
destination, type of trip, dates and number of participants. Please indicate if you were
the leader or co-leader.
Trip one
Trip two
Trip three
Other related trip experience
Scouting
Have either of you led this trip
before or traveled to this area?
Languages
Does either the co-leader or
leader speak the local language?
Couples
Do the leader and co-leader
have a significant personal
relationship?
Private trips Do either of you
lead trips that are private - not
sponsored by the AMC?
Yes
No
If yes, please describe below:
Co-leader: Yes
No
Leader: Yes
No
Not applicable:
Yes
No
If yes, please list who has agreed to be your back-up in case one or
both of you need to drop out. This is required for approval!
Yes
No
If yes, please note that you cannot advertise AMC and private
trips together unless there is a clear distinction between the two in any materials
you send out.
LOGISTICAL DETAILS OF TRIP
Summary
Please provide a description
of the trip and the activities
planned. If available, please
include or attach an itinerary.
Accommodations
Please describe your plans for
accommodation(s)
Meals: Please describe your
plans for providing meals. If
the budget includes any funds
for leader meals not shared
with the group please justify.
Local Transportation
Please describe your plans for
local transportation
Form Revised September 2015
This trip focuses on the upcoming solar eclipse that will be a total eclipse in Stanley,
Idaho. We will take advantage a wonderful hiking opportunities in the Sawtooth
Mountains but the hikes will be lightly to modedrately strenuous. We will have several
astronomy-related activities in the night hours with Doug Arion, professor of astronomy
at Carthage College and leader of many AMC evening instructional programs. Doug's
knowledge and expenses will be shared with an independent trip occurring at the same
time and area led by Steve Cohen and Ron Janowitz. Steve's trip will feature more
strenuous hiking and less emphasis on the astronomy.
Two nights in Boise, one at the beginning of the trip and one at the end. Six nights in
Stanley, Idaho
Participants will get their own breakfasts. The trip will supply lunch ingredients for
participants to make lunches and we will go out to dinner as a group each night.
Rental cars
Adventure Travel Trip Proposal Form, page 2 of 5
Cliff Chambers/
Will leaders or participants be
drivers of motor vehicles?
Permits or permissions
Does the trip require special
permits or permissions?
(required on many U.S.
federal lands and national
parks)
Will leaders be drivers?
Will volunteer participants be drivers?
If so, MVR checks will be needed. See Appendix S1.
Yes
No
If yes, please describe below what you will need to do to obtain them:
Contact Stanley Ranger Station 208-774-3000 or Sawtooth NRA Headquarters 208-7275000
If no, please describe the process you went through to find out that they were not
required:
Special equipment
Does the trip require special
equipment?
Special experience
Does the trip require special
skills on the part of the
participant?
Yes
No
If yes, please describe below what type of equipment and how you
will ensure that people know how to use it:
Telescopes, eclipse viewing glasses, and astronomy gear to be provided by Doug Arion
Yes
No
If yes, please describe below what type of experience? Also describe
how you will ensure that the participant has this experience?
Although the hikes will not be difficult, we will screen the participants to ensure they are
in shape enough to go for a long walk. We will ask about their interest in astronomy
since they will be very bored if they have no interest.
Yes
No
If yes, please describe below what you will do:
Pre-trip activities
Do you plan to get your group
together before the trip for an
activity or social event?
Conservation, education and
recreation
How will this AMC-AT trip meet the
mission of the AMC?
www.outdoors.org/about/mission.cfm
The primary focus of the trip is astronomy. I will also present some of the
evidence of climate change on the Sawtooth Mountain forests.
TOUR OPERATOR AND GUIDE SERVICE INFORMATION
This section should be completed if the trip will be using a tour operator, outfitter, guide service, travel agency or
other such company or person(s) for a significant part of the trip or for the entire trip. Any person(s) or companies
that are handling a significant portion of trip funds or arrangements need to be vetted. If there is more than one
tour operator please provide this information about each such entity.
Will this trip require a tour
Yes
No
operator or guide service
Please describe their services. If you are using a tour operator for the entire trip,
during part of or for the
please describe why you will be using them rather than doing this trip on your own:
entire trip?
Name of tour operator/guide
service
Tour operator website
Safety record
Please provide information
about their safety record.
Insurance
Liability? Yes
No
Maximum amt: $
Do they have liability
Are they willing to list AMC as an
Yes
No
insurance?
additional insured?
Emergency response
Please describe the outfitters’
response plan in the case of an
emergency.
RISK ASSESSMENT
Please assess the risks and hazards of your trip. Carefully consider each area of risk and how it may affect your trip.
Devise a plan to prevent each hazard and to respond to it if it becomes necessary. Please be very specific for each section
if applicable.
Form Revised September 2015
Adventure Travel Trip Proposal Form, page 3 of 5
Cliff Chambers/
Climate/terrain
Potential hazards
Response
Foreign Country
Potential hazards
Response
Transportation
Potential hazards
Response
Participants
Potential hazards
Response
Other
Potential hazards
Response
Trail conditions, river crossings, weather, wildlife (bears, snakes, etc.)
normal hiking trail hazards
screening of participants
Political concerns, crime, language translation, terrorism
none
Road conditions, drivers, insurance
nothing out of the ordinary
properly rented and insured vehicles
Level of fitness, screening concerns, experience with equipment or activity
described above. No knowledge of astronomy required.
Conditions unique to this type of trip
EMERGENCY ACTION PLAN
Please describe your plans for dealing with emergencies. Give as much detail as possible and list any special
communications equipment you may need to ensure the safety of your participants. DO NOT LEAVE THIS BLANK
Trip leaders and most trip participants will have cell phones. It is possible there will not
Emergency communication
Phone contacts, language,
be a cell signal on some of the hikes.
documentation, distance from
emergency services
none
Emergency equipment
What sort of emergency first
aid or communication
equipment (satellite phone,
two-way radios) do you plan
to use, if any?
Closest evacuation is to Stanley, Idaho to the Salmon River Clinic 208-774-3565
Evacuation
Please describe your plan for
http://www.salmonriverclinic.org/contact.html
evacuation from the
backcountry location if
applicable?
If more intervention is required the nearest hospital (St Luke's Wood River Medical
Medical care
Please describe the medical
Center is in Ketchum. (208) 727-8800
care available in the area(s)
where you will be traveling
and list names and telephone
numbers for these facilities.
COST AND BUDGET DETAILS
N/A
Foreign currencies
For int’l trips list each foreign currency, the
current $US dollar exchange rate and what
contingencies you have if that rate changes. If
a tour operator or agent is being used, what
currency is the agent to be paid in?
There will be a deposit required from the hotel in the range of $1500 to $2000
Group Trip Deposits
What deposits will be required
from you by airlines, hotels, tour
operators, etc., and when?
This date will be determined with the hotel
Group Trip Refunds
What is the latest date you can
Form Revised September 2015
Adventure Travel Trip Proposal Form, page 4 of 5
Cliff Chambers/
cancel and still receive a full
refund of any deposits?
Participant deposits
What are the initial deposit and
your schedule of payments by
participants to you?
Cancellation policy
What will be your cancellation
policy for the participants?
$1,000 with application, the balance April 1, 2017
Minimum penalty after trip is declared a "go": $200. If actual costs (expenses already
incurred on your behalf, and any unavoidable future expenses that will be incurred as a
result of your registration and cancellation) are higher, they will be assessed instead,
unless they can be applied toward another acceptable participant.
Minimum numbers
Will you still run the trip if you
do not get the minimum number?
Reference web links:
AMC-ATC Home Page:
Forms:
Deadlines:
E-Mail Addresses:
Club House:
AMC-ATC Chair:
Form Revised September 2015
Yes
No
If yes, please describe conditions:
If Steve's trip is full but it is expected that this trip will fill very fast.
http://snebulos.mit.edu/orgs/amc/
http://snebulos.mit.edu/orgs/amc/application/
http://snebulos.mit.edu/orgs/amc/committee/proposals/
nholland@outdoors.org
scohen1234@gmail.com
Adventure Travel Trip Proposal Form, page 5 of 5