Discover Croatia by Bike and Boat: Istria: The Heart of Europe
Dick Cable/Joe Thomas
SUMMARY OF TRIP INFORMATION
Discover Croatia by Bike and Boat: Istria: The Heart of Europe
Leader Dick Cable
Co-leader Joe Thomas
Croatia
Sept 8-18, 2017
Total # of days 11
Backpacking
Bicycling-Mountain
Bicycling-Road
Title of trip
Leadership
Location(s)
Dates
Type of trip
check all that apply
Primary type of trip
Number of participants
(excluding leaders)
Advertised cost
Airfare range if not included
When should the trip notice be
published in AMC Outdoors?
Do you wish to have your trip
listed online before it is
published in AMC Outdoors?
Smaller trips and leader
subsidization
Camping
Cultural
Family
Hiking
Paddling-Canoeing
Paddling-Sea-Kayaking
Skiing-CrossCountry (Nordic)
Trekking (e.g., hutto-hut)
Bicycling-Road
Minimum 14
Skiing-Downhill
Snorkeling
(Alpine)
Walking
Other – please describe
Select one of those checked above.
Maximum 18
$ 3260.00
Does it include airfare? Yes
No
$ 1150-1300
Will leaders assist participants with flights? Yes
No
First Appearance: Month Mar
Year 2016
Last Appearance: Month
Year
Note: AMC Outdoors is only published in Jan., March, May, July, Sept., Nov.
Yes
No If yes, please list the approximate month and year when it should
be posted on line. immediately
Is this proposal for a small group trip – i.e., less than 14 participants and 2
leaders or 7 participants and 1 leader? Yes
No
If yes, why is a small group proposed?
If a participant fee increase of more than 15% is proposed, please explain why?
LEADER AND CO-LEADER INFORMATION
Leader name
Leader address
Leader email
Leader phone
Wilderness first aid
training
CPR training
Prior leading experience
Trip one
Trip two
Trip three
Other related trip
Form Revised September 2015
Dick Cable
8 Heather Lane, Burlington, CT 06013
r.cable@sbcglobal.net
Home 8606731940
Work
WFA
AWFA
WFR
Expiration: 5/2016
Cell 8605059938
CPR
BLS
Expiration: 1/2016
If this is your first Adventure Travel trip as a Leader you must be present at the AMCATC meeting at which the trip proposal is considered.
Please list the last three longer (5+ day) trips you have led for the AMC including
destination, type of trip, dates and number of participants. Feel free to list additional
trips you have led, particularly if they demonstrate experience related to the trip you are
proposing.
New Zealand: Off the Beaten Track
Loire Valley, France - Biking
Tuscany, Italy - Biking
AMC trips: Yosemite, Mongolia 1 and 2, Nepal, Sicily biking, Po River/Venice biking,
Adventure Travel Trip Proposal Form, page 1 of 5
Discover Croatia by Bike and Boat: Istria: The Heart of Europe
Dick Cable/Joe Thomas
experience
Berlin to Prague biking, Machu Picchu/Easter Island, Puglia biking, Provence, France
biking, Norway hiking, Finland Biking.
Co-leader name
Co-leader address
Co-leader email
Co-leader phone
Wilderness first aid training
CPR training*
Prior leading experience
Trip one
Trip two
Trip three
Other related trip experience
Scouting
Have either of you led this trip
before or traveled to this area?
Languages
Does either the co-leader or
leader speak the local language?
Couples
Do the leader and co-leader
have a significant personal
relationship?
Private trips Do either of you
lead trips that are private - not
sponsored by the AMC?
Joe Thomas
Maybrook Road, Waterbury, CT 06705
thomasj73@sbcglobal.net
Home
Work
Cell
WFA
AWFA
WFR
Expiration: 11/2017
CPR
BLS
Expiration: 11/2017
If you are a new co-leader you must submit an application to be an Adventure Travel
leader or co-leader prior to submitting this application. Also, it is strongly
recommended that you be present at the AMC-ATC meeting at which the trip proposal
is considered.
Please list the last three longer (5+ day) trips you have led for the AMC including
destination, type of trip, dates and number of participants. Please indicate if you were
the leader or co-leader.
Machu Picchu/Easter Island
Puglia, Italy biking
Loire Valley, France biking
Yes
No
If yes, please describe below:
Co-leader: Yes
No
Leader: Yes
No
Not applicable:
Yes
No
If yes, please list who has agreed to be your back-up in case one or
both of you need to drop out. This is required for approval!
Yes
No
If yes, please note that you cannot advertise AMC and private
trips together unless there is a clear distinction between the two in any materials
you send out.
LOGISTICAL DETAILS OF TRIP
Summary
Please provide a description
of the trip and the activities
planned. If available, please
include or attach an itinerary.
Accommodations
Please describe your plans for
accommodation(s)
Meals: Please describe your
plans for providing meals. If
the budget includes any funds
for leader meals not shared
Form Revised September 2015
This is a bike barge trip in the upper region of Croatia. It is considered part 1 or a two
part trip [part 2 will go to southern Croatia a year or two following.] Participants will
begin and end their trip in Zagreb, Croatia as it has the easiest, cheapest, and most direct
air flights from the United States. Transfer will occur by bus between Zagreb and Pula
from where the bike barge trip will commence and end. We will rent the entire boat that
holds a total of 20. Although we will go with 14 participants, we expect to fill this trip
with 18 plus two leaders. This will be guide supported once we reach the boat. Half
board [breakfast and dinner will be provided on board each day. A dinner and lunch
allowance will be provided for the other days/evenings using TD Bank debit cards [as
used successfully on the Tuscany 2015 trip]. This is level 3 riding on a scale of 1-5. We
will ride a total of 140 miles over 6 days. The longest day will be 34 miles.
2-3 star hotel in Zagreb. Barge accomodations: twin rooms with en suite provisions.
Breakfast and dinner are provided each of the days that we are onboard the boat.
Vouches [TD Bank debit cards] will be provided for lunch as well for dinners the two
nights in Zagreb.
Adventure Travel Trip Proposal Form, page 2 of 5
Discover Croatia by Bike and Boat: Istria: The Heart of Europe
Dick Cable/Joe Thomas
with the group please justify.
Local Transportation
Please describe your plans for
local transportation
Will leaders or participants be
drivers of motor vehicles?
Permits or permissions
Does the trip require special
permits or permissions?
(required on many U.S.
federal lands and national
parks)
Bus transport to and from Zagreb to Pula. Participants will be responsible for transport
from the Zagreb Airport to and from the hotel in Zagreb.
Will leaders be drivers?
Will volunteer participants be drivers?
If so, MVR checks will be needed. See Appendix S1.
Yes
No
If yes, please describe below what you will need to do to obtain them:
If no, please describe the process you went through to find out that they were not
required:
information received from our outfitter
Yes
No
If yes, please describe below what type of equipment and how you
will ensure that people know how to use it:
The ability to ride a road/hybrid bike in a variety of riding conditions
Yes
No
If yes, please describe below what type of experience? Also describe
how you will ensure that the participant has this experience?
Ability to ride bike in a variety of conditions.
Special equipment
Does the trip require special
equipment?
Special experience
Does the trip require special
skills on the part of the
participant?
Pre-trip activities
Yes
No
If yes, please describe below what you will do:
Do you plan to get your group A group dinner and ride sometime in the spring of 2017. Date to be determined.
together before the trip for an
activity or social event?
Typical of most bike trips in Europe, there will be numerous cultural
Conservation, education and
opportunties as we ride through historic towns, villages, as well as our
recreation
How will this AMC-AT trip meet the
opportunties in Zagreb. We will as always be cognizant of conservation efforts
mission of the AMC?
on both our part as well as what is happening in our host country.
www.outdoors.org/about/mission.cfm
TOUR OPERATOR AND GUIDE SERVICE INFORMATION
This section should be completed if the trip will be using a tour operator, outfitter, guide service, travel agency or
other such company or person(s) for a significant part of the trip or for the entire trip. Any person(s) or companies
that are handling a significant portion of trip funds or arrangements need to be vetted. If there is more than one
tour operator please provide this information about each such entity.
Will this trip require a tour
Yes
No
operator or guide service
Please describe their services. If you are using a tour operator for the entire trip,
during part of or for the
please describe why you will be using them rather than doing this trip on your own:
We will be using a tour operator for the bike/ barge section of the trip. As we are renting
entire trip?
an entire boat, we will use the boat as our housing, transportation along the way when we
are not biking. We are not using an outfitter while in Zagreb and transfer to Pula.
Name of tour operator/guide Bike Tours Direct…newly retitled Bike Tours.
service
www.biketours.com
Tour operator website
They have been operating in Croatia for 17 years with no serious incidents during that
Safety record
Please provide information
time.
about their safety record.
Insurance
Liability? Yes
No
Maximum amt: $ amount will be
Do they have liability
provided.
insurance?
Are they willing to list AMC as an
Yes
No
additional insured?
In case of an emergency, our bike guide will be in immediate contact with the
Emergency response
Please describe the outfitters’
appropriate emergency numbers that are listed here in the application. Hospitals are
response plan in the case of an close at hand and easily reached. Both leaders will carry cell phones and have access to
emergency.
all emergency numbers.
Form Revised September 2015
Adventure Travel Trip Proposal Form, page 3 of 5
Discover Croatia by Bike and Boat: Istria: The Heart of Europe
Dick Cable/Joe Thomas
RISK ASSESSMENT
Please assess the risks and hazards of your trip. Carefully consider each area of risk and how it may affect your trip.
Devise a plan to prevent each hazard and to respond to it if it becomes necessary. Please be very specific for each section
if applicable.
Trail conditions, river crossings, weather, wildlife (bears, snakes, etc.)
Climate/terrain
Potential hazards
bike accident, poor road conditions
Response
Bike and road safety will be talked about and gone at the start of each day. Coaching on
hour to ride in a group setting will be outlined as well.
Political concerns, crime, language translation, terrorism
Foreign Country
Potential hazards
there are no current political concerns. theft is always a possibility. translation
Response
Participants will be advised to be careful of valuables, passport, etc. Our guide and boat
crew are bilingual
Road conditions, drivers, insurance
Transportation
Potential hazards
bus accident.
Response
We will take public bus transportation to and from Zagreb. Buses will call the usual
insurance as required by the country
Level of fitness, screening concerns, experience with equipment or activity
Participants
Potential hazards
biking ability
Response
Participants will be screened for biking ability. If a day off from biking is needed by a
participant, there is the option to stay on the boat for the day.
Conditions unique to this type of trip
Other
Potential hazards
bicycle breakdown
Response
The guide will carry needed tools in case of a breakdown. Partcipants will be urged to
know basic bike maintenance skills including tube/tire replacement, etc.
EMERGENCY ACTION PLAN
Please describe your plans for dealing with emergencies. Give as much detail as possible and list any special
communications equipment you may need to ensure the safety of your participants. DO NOT LEAVE THIS BLANK
We will always be within close proximity of the boat as well as emergency services.
Emergency communication
Phone contacts, language,
Here is a list of the most important telephone numbers in Croatia:
documentation, distance from
•
(+385) 112 – emergency number
emergency services
•
(+385) 192 – police
•
(+385) 194 – ambulance
•
(+385) 195 – search and rescue at the sea
•
(+385) 1987 – road assistance
•
(+385) 11888 – telephone directory
•
(+385) 18166 – weather forecast
•
(+385) 18981 – general information
•
(+385) 11802 – international telephone directory
The country code of Croatia is 00385, which one would type if calling from a foreign
mobile phone.
Emergency equipment
What sort of emergency first
aid or communication
equipment (satellite phone,
two-way radios) do you plan
to use, if any?
Evacuation
Please describe your plan for
evacuation from the
backcountry location if
applicable?
Form Revised September 2015
Both the leaders and the guide will be carrying cell phones. The guide will also be in
contact with the local office and the boat operator.
n/a
Adventure Travel Trip Proposal Form, page 4 of 5
Discover Croatia by Bike and Boat: Istria: The Heart of Europe
Dick Cable/Joe Thomas
Hospital: Pula, Croatia. Opc Bolnica Pula. Tel: +385 52 376 000, Address: Zagrebacka
30. Pula 52100. Croatia. Fax: +385 52 376 412
Medical care
Please describe the medical
care available in the area(s)
where you will be traveling
and list names and telephone
numbers for these facilities.
Sisters of Mercy Hospital. 4.7 (23) · Hospitall Vinogradska cesta 29 · +385 1 3787
Clinical Hospital Dubrava
3.7 (14) · Hospital
Avenija Gojka Šuška 6 · +385 1 2902 444
COST AND BUDGET DETAILS
The trip will be paid for in U.S. dollars except for our bus transfers and
hotels in Zagred. For these, we have used an exchange rate of Euro to
dollar of 1.30. [We think this is a high exchange rate based on 2015 into
2016 and to date. For the past year the exchange as remained between
1.05-1.14. The euro is predicted to come to equal the dollar or close to
it during this coming year. We have also built in a cost of living
increase.[see cost proposal]. Although hotel reservations have not yet
been made, it is conceivable these can be paid in the local currency,
euros, or dollars.
$5000 November/December 2016. Remainder due 60 days prior to trip date.
Foreign currencies
For int’l trips list each foreign currency, the
current $US dollar exchange rate and what
contingencies you have if that rate changes. If
a tour operator or agent is being used, what
currency is the agent to be paid in?
Group Trip Deposits
What deposits will be required
from you by airlines, hotels, tour
operators, etc., and when?
Group Trip Refunds
What is the latest date you can
cancel and still receive a full
refund of any deposits?
Participant deposits
What are the initial deposit and
your schedule of payments by
participants to you?
Cancellation policy
What will be your cancellation
policy for the participants?
Minimum numbers
Will you still run the trip if you
do not get the minimum number?
Reference web links:
AMC-ATC Home Page:
Forms:
Deadlines:
E-Mail Addresses:
Club House:
AMC-ATC Chair:
Form Revised September 2015
Once the initial deposit has been made, there can be no refund. As a result, no deposit
will be made unless we have the number of full number of applicants who have been
screened and accepted with a trip deposit.
$1000 with application; $1000 Jan. 1, 2017, balance of $1260 April 1, 2017
Full refund if the trip does not run. Once a trip has been confirmed to run with a
sufficient number of partcipants, no refund will be available unless another suitable
participant can be confirmed. Once that participant is confirmed and monies
deposited, a refund will be issued. Refunds will only be refunded to the extent that the
cost of the trip for other participants is not affected. Participants are responsible for
their own airline tickets. Most domestic airlines no longer give refunds for
cancellations; instead, they issue coupons for a future trip with an administrative
charge of $100.00 and an expiration date. Trip cancellation insurance is advised and
policy information is supplied to all participants.
Yes
No
If yes, please describe conditions:
http://snebulos.mit.edu/orgs/amc/
http://snebulos.mit.edu/orgs/amc/application/
http://snebulos.mit.edu/orgs/amc/committee/proposals/
nholland@outdoors.org
scohen1234@gmail.com
Adventure Travel Trip Proposal Form, page 5 of 5