Ginette Beaudoin/Anna Panszczyk
Dayhiking in Provence's Ecrin National Park
SUMMARY OF TRIP INFORMATION
Dayhiking in Provence's Ecrin National Park
Leader Ginette Beaudoin
Co-leader Anna Panszczyk
Provence, France
June 3-11, 2017
Total # of days 9
Backpacking
Bicycling-Mountain
Bicycling-Road
Title of trip
Leadership
Location(s)
Dates
Type of trip
check all that apply
Primary type of trip
Number of participants
(excluding leaders)
Advertised cost
Airfare range if not included
When should the trip notice be
published in AMC Outdoors?
Do you wish to have your trip
listed online before it is
published in AMC Outdoors?
Smaller trips and leader
subsidization
Camping
Cultural
Family
Hiking
Paddling-Canoeing
Paddling-Sea-Kayaking
Skiing-CrossCountry (Nordic)
Trekking (e.g., hutto-hut)
Hiking
Minimum 14
Skiing-Downhill
Snorkeling
(Alpine)
Walking
Other – please describe
Select one of those checked above.
Maximum 18
$ 1609
Does it include airfare? Yes
No
$ 1600-2000
Will leaders assist participants with flights? Yes
No
First Appearance: Month March
Year 2016
Last Appearance: Month May
Year 2017
Note: AMC Outdoors is only published in Jan., March, May, July, Sept., Nov.
Yes
No If yes, please list the approximate month and year when it should
be posted on line. Feb 2016
Is this proposal for a small group trip – i.e., less than 14 participants and 2
leaders or 7 participants and 1 leader? Yes
No
If yes, why is a small group proposed?
If a participant fee increase of more than 15% is proposed, please explain why?
LEADER AND CO-LEADER INFORMATION
Leader name
Leader address
Leader email
Leader phone
Wilderness first aid
training
CPR training
Prior leading experience
Trip one
Trip two
Trip three
Other related trip
Form Revised September 2015
Ginette Beaudoin DVM
66 Graham Street, Biddeford, ME 04005
ginette4000@yahoo.co
Home 207-294-6302
Work
WFA
AWFA
WFR
Expiration: 5/2017
Cell 207-590-4431
CPR
BLS
Expiration: 5/2017
If this is your first Adventure Travel trip as a Leader you must be present at the AMCATC meeting at which the trip proposal is considered.
Please list the last three longer (5+ day) trips you have led for the AMC including
destination, type of trip, dates and number of participants. Feel free to list additional
trips you have led, particularly if they demonstrate experience related to the trip you are
proposing.
Tuscany Day Hiking, October 2015, 17 participants
Day hiking in Glacier National Park, September 2015, 18 participants
Day Hiking in the Dolomites, July 2015, 18 participants
Numerous other AT trips to Yosemite; Minnesota; Neustift, Austria
Adventure Travel Trip Proposal Form, page 1 of 5
Ginette Beaudoin/Anna Panszczyk
Dayhiking in Provence's Ecrin National Park
experience
Co-leader name
Co-leader address
Co-leader email
Co-leader phone
Wilderness first aid training
CPR training*
Prior leading experience
Trip one
Trip two
Trip three
Other related trip experience
Scouting
Have either of you led this trip
before or traveled to this area?
Languages
Does either the co-leader or
leader speak the local language?
Couples
Do the leader and co-leader
have a significant personal
relationship?
Private trips Do either of you
lead trips that are private - not
sponsored by the AMC?
Anna Panszczyk
22 Alfred Rd, Arlington, MA 02474
annatp12@gmail.com
Home 781-648-2492
Work
Cell 617-429-2175
WFA
AWFA
WFR
Expiration: 5/16
CPR
BLS
Expiration: 5/16
If you are a new co-leader you must submit an application to be an Adventure Travel
leader or co-leader prior to submitting this application. Also, it is strongly
recommended that you be present at the AMC-ATC meeting at which the trip proposal
is considered.
Please list the last three longer (5+ day) trips you have led for the AMC including
destination, type of trip, dates and number of participants. Please indicate if you were
the leader or co-leader.
Tuscany Day Hiking, October 2015, 17 participants
Day hiking in Glacier National Park, September 2015, 18 participants
Day Hiking in the Dolomites, July 2015, 18 participants
Numerous other AT trips to Yosemite; Minnesota; Neustift, Austria and Morrocco
Yes
No
If yes, please describe below:
Co-leader: Yes
No
Leader: Yes
No
Not applicable:
Yes
No
If yes, please list who has agreed to be your back-up in case one or
both of you need to drop out. This is required for approval!
Yes
No
If yes, please note that you cannot advertise AMC and private
trips together unless there is a clear distinction between the two in any materials
you send out.
LOGISTICAL DETAILS OF TRIP
Summary
Please provide a description
of the trip and the activities
planned. If available, please
include or attach an itinerary.
Accommodations
Please describe your plans for
accommodation(s)
Meals: Please describe your
plans for providing meals. If
the budget includes any funds
for leader meals not shared
with the group please justify.
Local Transportation
Please describe your plans for
local transportation
Form Revised September 2015
Participants will depart USA on June 3, 2017 and arrive in Turin, Italy on June 4, 2017.
We will transfer by private shuttle to our hotel in LaGrave where we will spend 3 nights.
We will do day hikes in the area, at least one of which will utilize a ski lift to gain
elevation. Then we will transfer to Briancon, a UNESCO heritage site, where we will
stay overnight and explore the historic old town. A private transfer will then take us to
our hotel in Ailefroide where we will stay for another 3 nights enjoying the hiking in the
southeastern section of the park. At the end of our stay we will have a private transfer
back to the Turin, Italy airport.
2 to 3 star hotels in double occupancy rooms
All breakfasts will be included as well as a 6 dinners. Leaders will assist participants in
acquiring supplies for trail lunches, as well as for organizing dinner dining arrangements
in local restaurants in Briancon.
Transportation will be organized by trip leaders utilizing private shuttle transfer
companies.
Adventure Travel Trip Proposal Form, page 2 of 5
Ginette Beaudoin/Anna Panszczyk
Dayhiking in Provence's Ecrin National Park
Will leaders or participants be
drivers of motor vehicles?
Permits or permissions
Does the trip require special
permits or permissions?
(required on many U.S.
federal lands and national
parks)
Special equipment
Does the trip require special
equipment?
Special experience
Does the trip require special
skills on the part of the
participant?
Will leaders be drivers?
Will volunteer participants be drivers?
If so, MVR checks will be needed. See Appendix S1.
Yes
No
If yes, please describe below what you will need to do to obtain them:
If no, please describe the process you went through to find out that they were not
required:
Inquired through Park Office website
Yes
No
If yes, please describe below what type of equipment and how you
will ensure that people know how to use it:
Yes
No
If yes, please describe below what type of experience? Also describe
how you will ensure that the participant has this experience?
Participants should be comfortable hiking/walking up to 7 miles with elevation gains of
up to 1500 feet. We will screen participants via phone conversations and checking
references.
Yes
No
If yes, please describe below what you will do:
Pre-trip activities
Do you plan to get your group
together before the trip for an
activity or social event?
Conservation, education and
recreation
How will this AMC-AT trip meet the
mission of the AMC?
www.outdoors.org/about/mission.cfm
This trip meets the mission of the AMC in that it includes physical activities
respectful of the environment as well as cultural aspects.
TOUR OPERATOR AND GUIDE SERVICE INFORMATION
This section should be completed if the trip will be using a tour operator, outfitter, guide service, travel agency or
other such company or person(s) for a significant part of the trip or for the entire trip. Any person(s) or companies
that are handling a significant portion of trip funds or arrangements need to be vetted. If there is more than one
tour operator please provide this information about each such entity.
Will this trip require a tour
Yes
No
operator or guide service
Please describe their services. If you are using a tour operator for the entire trip,
during part of or for the
please describe why you will be using them rather than doing this trip on your own:
We have opted to not use an outfitter for this trip since the area is well served by shuttle
entire trip?
companies and trails are extremely well marked since the area is a world class ski resort
and caters to skiers/hikers/climbers.
Name of tour operator/guide
service
Tour operator website
Safety record
Please provide information
about their safety record.
Insurance
Liability? Yes
No
Maximum amt: $
Do they have liability
Are they willing to list AMC as an
Yes
No
insurance?
additional insured?
Emergency response
Please describe the outfitters’
response plan in the case of an
emergency.
RISK ASSESSMENT
Please assess the risks and hazards of your trip. Carefully consider each area of risk and how it may affect your trip.
Devise a plan to prevent each hazard and to respond to it if it becomes necessary. Please be very specific for each section
Form Revised September 2015
Adventure Travel Trip Proposal Form, page 3 of 5
Dayhiking in Provence's Ecrin National Park
if applicable.
Climate/terrain
Potential hazards
Response
Foreign Country
Potential hazards
Response
Transportation
Potential hazards
Response
Participants
Potential hazards
Response
Other
Potential hazards
Response
Ginette Beaudoin/Anna Panszczyk
Trail conditions, river crossings, weather, wildlife (bears, snakes, etc.)
The usual hazards of hiking can occur, ie tripping over rocks, roots, etc.
Stay on marked trails, observe slopes and weather changes, instruct hikers on trail safety
and etiquette. Carry rain gear, extra layers, hats, gloves, gaiters, polypro and wool layers,
first aid kit. Careful instructions in advance before hiking about how to hike in the Alps:
stay to high side of trail when you encounter people, stay away from steep grass slopes,
and keep a safe interval between hikers
Political concerns, crime, language translation, terrorism
French is the official language, English is widely spoken. Leader can communicate in
French language.
France has minimal crime other than petty crime. Recent terrorism has been a concern
in Paris and some random acts in larger centers of the country.
Participants will be cautioned against pick pockets and other petty thieves. We also
advise people to stay away from group gatherings, demonstrations and police riot
movements.
Road conditions, drivers, insurance
Usual driving hazards associated with small mountain roads
We will utilize only long established commercial transport shuttle and bus services
Level of fitness, screening concerns, experience with equipment or activity
Participants should be able to hike/walk up to seven miles with elevation gain of up to
1500 feet. No special equipment will be needed.
Health conditions will dictate what level participant will be allowed to hike. Must be a
group player and not an individualist.
Careful screening: application response, phone calls, chapter feedback, recent excursions
(local and ME/AT), list of hikes done in past 2 years. A aarticipants will need to be up
front and accurate with all health conditions and medications. Participant must be a
group player, if not he/she will put the groups safety in jeopardy and this would not be
acceptable.
Conditions unique to this type of trip
Becoming lost on path networks in the region
Ensure group hikes together with a front and rear leadership team. Balance out the levels
of hikers so there are no long delays or missed junctions on route due to stragglers.
EMERGENCY ACTION PLAN
Please describe your plans for dealing with emergencies. Give as much detail as possible and list any special
communications equipment you may need to ensure the safety of your participants. DO NOT LEAVE THIS BLANK
Leader speaks French fluently, both leaders will have cell phones. Both leaders will have
Emergency communication
Phone contacts, language,
first aid kits with SOAP notes and AMC Incident reports.
documentation, distance from
emergency services
Both AMC leaders will be provided with contact information at AMC in the event that
Emergency equipment
What sort of emergency first
one of our leaders becomes incapacitated. Both leaders will carry First Aid kits as well as
aid or communication
cell phones equipped with International Calling Plan through Verizon.
equipment (satellite phone,
two-way radios) do you plan
to use, if any?
All participants will be encouraged to obtain travel evacuation insurance. Additionally,
Evacuation
Please describe your plan for
the leaders are trained in Advanced Wilderness First Aid and CPR. The areas where we
evacuation from the
will be hiking are established hiking trails in a popular winter/summer resort. We will
backcountry location if
rarely be more than an hour from either a ski lift, hutte, alm or village where help can be
applicable?
obtained/organized.
Briancon Hospital:
Medical care
Please describe the medical
Centre hospitalier des Escartons and Syndicat Interhospitalier de Briancon, Avenue
Form Revised September 2015
Adventure Travel Trip Proposal Form, page 4 of 5
Dayhiking in Provence's Ecrin National Park
care available in the area(s)
where you will be traveling
and list names and telephone
numbers for these facilities.
Ginette Beaudoin/Anna Panszczyk
Adrien Daurelle Tel: 33-004-9225-3456
Gap Hospital:
Centre Hospitalier Intercommunale des Alpes, Place Auguste Muret Tel: 33-004-92406161
Turin hospital:
Azienda ospedaliera citta Della Salute e Della Scienza, Corso Bramante 88 Tel: 39-0116331-633 and 39-011-633-1633
COST AND BUDGET DETAILS
All costs will be in Euros, and our quotes are in Euros. The agents will
Foreign currencies
For int’l trips list each foreign currency, the
be paid in Euros. The current budgetary figure allows for some inflation
current $US dollar exchange rate and what
between now and the commitment date. For the purposes of this trip's
contingencies you have if that rate changes. If
budget we are using an exchange rate of 1euro = $1.35.
a tour operator or agent is being used, what
currency is the agent to be paid in?
Hotels will require a 10% 120 days prior to trip departure, balance to be paid on
Group Trip Deposits
What deposits will be required
departure from hotel.
from you by airlines, hotels, tour Charter bus companies will require payment in full at time of service.
operators, etc., and when?
90 days prior to trip
Group Trip Refunds
What is the latest date you can
cancel and still receive a full
refund of any deposits?
$1000 with application.
Participant deposits
What are the initial deposit and
balance due by January 1, 2017
your schedule of payments by
participants to you?
If you cancel after being accepted for the trip, $100 is non-refundable. But if you
Cancellation policy
What will be your cancellation
cancel after Feb1st, 2017, minimally $200 is nonrefundable; if (and only if) another
policy for the participants?
person takes your place. We will establish a waiting list. Should another person
replace you, you will be charged only the $200 cancellation fee. However, your
cancellation shall not raise the cost of the trip to any of the participants or trip leaders.
Thus if you cancel and are not replaced, you will forfeit the $200 plus the per capita
expenses already incurred and any other unpaid expenses for which the trip cannot
obtain a refund. You may forfeit the entire trip fee. Flight tickets once purchased
become your property and are generally non-refundable. We strongly recommend that
you purchase travel insurance. Information on a company recommended by the AMC
will be sent to the participants. Please note: The price of this Adventure travel trip is
given in good faith based on current tariffs and rates and is subject to change. Any
tariff/rate increases will be passed on to participants.
Minimum numbers
Yes
No
If yes, please describe conditions:
Will you still run the trip if you
If we get 12 persons we would still run the trip.
do not get the minimum number?
Reference web links:
AMC-ATC Home Page:
Forms:
Deadlines:
E-Mail Addresses:
Club House:
AMC-ATC Chair:
Form Revised September 2015
http://snebulos.mit.edu/orgs/amc/
http://snebulos.mit.edu/orgs/amc/application/
http://snebulos.mit.edu/orgs/amc/committee/proposals/
nholland@outdoors.org
scohen1234@gmail.com
Adventure Travel Trip Proposal Form, page 5 of 5