Ginette Beaudoin/Anna Panszczyk Day Hiking in the Stubai Alps of Austria SUMMARY OF TRIP INFORMATION Day Hiking in the Stubai Alps of Austria Leader Ginette Beaudoin Co-leader Anna Panszczyk Neustift, Austria June24-July 2, 2017 Total # of days 9 Backpacking Bicycling-Mountain Bicycling-Road Title of trip Leadership Location(s) Dates Type of trip check all that apply Primary type of trip Number of participants (excluding leaders) Advertised cost Airfare range if not included When should the trip notice be published in AMC Outdoors? Do you wish to have your trip listed online before it is published in AMC Outdoors? Smaller trips and leader subsidization Camping Cultural Family Hiking Paddling-Canoeing Paddling-Sea-Kayaking Skiing-CrossCountry (Nordic) Trekking (e.g., hutto-hut) Hiking Minimum 14 Skiing-Downhill Snorkeling (Alpine) Walking Other – please describe Select one of those checked above. Maximum 18 $ 1425 Does it include airfare? Yes No $ 1600-1800 Will leaders assist participants with flights? Yes No First Appearance: Month Jan Year 2016 Last Appearance: Month May Year 2017 Note: AMC Outdoors is only published in Jan., March, May, July, Sept., Nov. Yes No If yes, please list the approximate month and year when it should be posted on line. ASAP Is this proposal for a small group trip – i.e., less than 14 participants and 2 leaders or 7 participants and 1 leader? Yes No If yes, why is a small group proposed? If a participant fee increase of more than 15% is proposed, please explain why? LEADER AND CO-LEADER INFORMATION Leader name Leader address Leader email Leader phone Wilderness first aid training CPR training Prior leading experience Trip one Trip two Trip three Other related trip Form Revised February 2014 Ginette Beaudoin 66 Graham Street, Biddeford, ME 04005 ginette4000@yahoo.com Home 207-294-6302 Work WFA AWFA WFR Expiration: 5/2017 Cell 207-590-4431 CPR BLS Expiration: 5/2017 If this is your first Adventure Travel trip as a Leader you must be present at the AMCATC meeting at which the trip proposal is considered. Please list the last three longer (5+ day) trips you have led for the AMC including destination, type of trip, dates and number of participants. Feel free to list additional trips you have led, particularly if they demonstrate experience related to the trip you are proposing. Azores Islands, hiking, Oct 2014, 19 participants Azores Islands, hiking, Sept 2014, 18 participants Austrian Alps, hiking, July/Aug 2014, 2 trips, 29 total participants Have also led trips to Yosemite National Park, Minnesota's Superior Hiking Trail, Adventure Travel Trip Proposal Form, page 1 of 5 Day Hiking in the Stubai Alps of Austria experience Ginette Beaudoin/Anna Panszczyk Tuscany and Cinque Terre Co-leader name Co-leader address Co-leader email Co-leader phone Wilderness first aid training CPR training* Prior leading experience Trip one Trip two Trip three Other related trip experience Scouting Have either of you led this trip before or traveled to this area? Languages Does either the co-leader or leader speak the local language? Couples Do the leader and co-leader have a significant personal relationship? Private trips Do either of you lead trips that are private - not sponsored by the AMC? Anna Panszczyk 22 Alfred Rd, Arlington, MA 02474 annatp12@gmail.com Home 781-648-2492 Work Cell 617-429-2175 WFA AWFA WFR Expiration: 5/2016 CPR BLS Expiration: 5/2016 If you are a new co-leader you must submit an application to be an Adventure Travel leader or co-leader prior to submitting this application. Also, it is strongly recommended that you be present at the AMC-ATC meeting at which the trip proposal is considered. Please list the last three longer (5+ day) trips you have led for the AMC including destination, type of trip, dates and number of participants. Please indicate if you were the leader or co-leader. Azores Islands, hiking, Oct 2014, 19 participants Azores Islands, hiking, Sept 2014, 18 participants Austrian Alps, hiking, July/Aug 2014, 2 trips, 29 total participants Have also led trips to Yosemite National Park, Minnesota's Superior Hiking Trail, Tuscany and Cinque Terre Yes No If yes, please describe below: Leaders have previously led hiking trips to this area several times in the past Co-leader: Yes No Leader: Yes No Not applicable: Yes No If yes, please list who has agreed to be your back-up in case one or both of you need to drop out. This is required for approval! Yes No If yes, please note that you cannot advertise AMC and private trips together unless there is a clear distinction between the two in any materials you send out. LOGISTICAL DETAILS OF TRIP Summary Please provide a description of the trip and the activities planned. If available, please include or attach an itinerary. Accommodations Please describe your plans for accommodation(s) Meals: Please describe your plans for providing meals. If the budget includes any funds for leader meals not shared with the group please justify. Local Transportation Please describe your plans for local transportation Will leaders or participants be drivers of motor vehicles? Form Revised February 2014 Participants will depart USA on June 24, 2017 and arrive in Innsbruck, Austria on June 25, 2017. We will then transfer to hotel in Neustift Austria by private shuttle. We will be doing day hikes in the Stubai valley and where possible utilizing ski lifts to gain elevation. We will spend one night in a moutain hut (Sulzenau hutte) that has no road access. 3 star hotel (Hotel Bellevue) in double occupancy rooms and one mountain hut (Sulzenauhutte) The Hotel Bellevue will provide a full buffet breakfast and 2 menu choices for the 4 course dinners. One of our hosts is a chef par excellence. Lunches are not provided, but can be obtained at the alpine huts or participants can buy food from local stores in Neustift. Transportation will be organized by trip leadersd utilizing both local buses and taxi to access trail heads and private shuttle to/from Innsbruck airport Will leaders be drivers? Will volunteer participants be drivers? If so, MVR checks will be needed. See Appendix S1. Adventure Travel Trip Proposal Form, page 2 of 5 Ginette Beaudoin/Anna Panszczyk Day Hiking in the Stubai Alps of Austria Permits or permissions Does the trip require special permits or permissions? (required on many U.S. federal lands and national parks) Yes No If yes, please describe below what you will need to do to obtain them: Special equipment Does the trip require special equipment? Special experience Does the trip require special skills on the part of the participant? Yes No If yes, please describe below what type of equipment and how you will ensure that people know how to use it: If no, please describe the process you went through to find out that they were not required: Yes No If yes, please describe below what type of experience? Also describe how you will ensure that the participant has this experience? Participants should be comfortable hiking/walking up to 5 miles with elevation gains of up to 3000 feet. We will screen participants via phone conversations and checking references. Yes No If yes, please describe below what you will do: Pre-trip activities Do you plan to get your group together before the trip for an activity or social event? Conservation, education and recreation How will this AMC-AT trip meet the mission of the AMC? www.outdoors.org/about/mission.cfm This trip meets the mission of the AMC in that it includes physical activities respectful of the environment as well as cultural aspects.Talks on Austrian conservation methods in the Alps while hiking, ie:timber conservation and management, avalanche control, glacier protection to slow melting process. Education on Austrian flowers, animals, trees, on altitude and acclimatization procedures, hiking safety in the Alps and "alpine guide's hiking pace". The main recreation will be hiking, Tyrolean Folk music and dancing. Optional sightseeing in Innsbruck for 2 days, leaders will supply sample itinerary/sightseeing info. One of the hosts is also a mountaineering guide and gives an excellent overview and history of the area and his historic family (Hofer). TOUR OPERATOR AND GUIDE SERVICE INFORMATION This section should be completed if the trip will be using a tour operator, outfitter, guide service, travel agency or other such company or person(s) for a significant part of the trip or for the entire trip. Any person(s) or companies that are handling a significant portion of trip funds or arrangements need to be vetted. If there is more than one tour operator please provide this information about each such entity. Will this trip require a tour Yes No operator or guide service Please describe their services. If you are using a tour operator for the entire trip, during part of or for the please describe why you will be using them rather than doing this trip on your own: entire trip? Name of tour operator/guide service Tour operator website Safety record Please provide information about their safety record. Insurance Liability? Yes No Maximum amt: $ Do they have liability Are they willing to list AMC as an Yes No insurance? additional insured? Emergency response Please describe the outfitters’ response plan in the case of an emergency. RISK ASSESSMENT Please assess the risks and hazards of your trip. Carefully consider each area of risk and how it may affect your trip. Form Revised February 2014 Adventure Travel Trip Proposal Form, page 3 of 5 Day Hiking in the Stubai Alps of Austria Ginette Beaudoin/Anna Panszczyk Devise a plan to prevent each hazard and to respond to it if it becomes necessary. Please be very specific for each section if applicable. Trail conditions, river crossings, weather, wildlife (bears, snakes, etc.) Climate/terrain Potential hazards The usual hazards of hiking can occur. Response Clear precautions will be offered to all applicants and participants as well as indications in the prospectus. Political concerns, crime, language translation, terrorism Foreign Country Potential hazards Pick pockets Response All participants will be cautioned to be careful of passports, currency, cameras, and other valuable items. Road conditions, drivers, insurance Transportation Potential hazards Usual driving hazards associated with small roads Response Level of fitness, screening concerns, experience with equipment or activity Participants Potential hazards Pariticpants should be able to hike/walk up to five miles with elevation gain of up to 1500feet. Participants will be screened via phone calls, checking references and prior hiking experience. No special equipment will be needed. Response Those participants not wishing or not able to take part in a particular day's activities will be given other options/suggestions for alternate activities they can pursue on their own. Conditions unique to this type of trip Other Potential hazards Response EMERGENCY ACTION PLAN Please describe your plans for dealing with emergencies. Give as much detail as possible and list any special communications equipment you may need to ensure the safety of your participants. DO NOT LEAVE THIS BLANK Leaders will have hotel owners phone number as well as emergency response number for Emergency communication Phone contacts, language, local rescue service. Leaders will have cell phones with them during hikes. Use nearest documentation, distance from mountain hut or cable car lift station for phone contacts. Use German dictionary and emergency services phrase book for accident related and health words. Use SOLO soap note. Leader and coleader will carry walkie-talkies to stay in communication with each other. Hotel has cell phones which we will be able to use during our stay for use on trail if problems should arise. Usually only 1 to 2 miles to alpine services. Both AMC leaders will be provided with contact information at AMC in the event that Emergency equipment What sort of emergency first one of our leaders becomes incapacitated. Two cell phones for leader and co-leader will aid or communication be available for use on hikes, as well as walkie talkies. Leaders will each carry a first aid equipment (satellite phone, kit with SOLO book and soap note. two-way radios) do you plan to use, if any? All participants will be encouraged to obtain travel evacuation insurance. Additionally, Evacuation Please describe your plan for the leaders are trained in Advanced Wilderness First Aid. For backcountry location the evacuation from the leaders will summon help from the nearest alpine hut and the leaders will carry a cell backcountry location if phone. Neustift Police and Mountain Rescue #052262212 (located near our hotel). For applicable? backcountry and out of foreign country, AMC Evacuation and Repatriation insurance will pay for the evacuation. In Neustift there are 2 doctors, one is located across from the hotel. Good quality Medical care Please describe the medical hospitals in nearby Innsbruck. Hotel Bellevue, phone #011-43-5226-2636 (from USA) care available in the area(s) will supply medical phone numbers. where you will be traveling and list names and telephone numbers for these facilities. COST AND BUDGET DETAILS Foreign currencies Form Revised February 2014 All costs will be in euros and paid for with a credit card that does not Adventure Travel Trip Proposal Form, page 4 of 5 Ginette Beaudoin/Anna Panszczyk Day Hiking in the Stubai Alps of Austria For int’l trips list each foreign currency, the current $US dollar exchange rate and what contingencies you have if that rate changes. If a tour operator or agent is being used, what currency is the agent to be paid in? Group Trip Deposits What deposits will be required from you by airlines, hotels, tour operators, etc., and when? Group Trip Refunds What is the latest date you can cancel and still receive a full refund of any deposits? Participant deposits What are the initial deposit and your schedule of payments by participants to you? Cancellation policy What will be your cancellation policy for the participants? Minimum numbers Will you still run the trip if you do not get the minimum number? Reference web links: AMC-ATC Home Page: Forms: Deadlines: E-Mail Addresses: Club House: AMC-ATC Chair: Form Revised February 2014 have a Foreign Transaction Fee, except for overnight at hutte since they only accept cash. Hotel Bellevue has guaranteed their quote for 2017 since we have stayed there several times in the past there is no deposit required. Hotel stay includes a STUBAI CARD for free usage of local buses and lifts/cable cars. Charter company also does not require a deposit as we are repeat customers and I have allowed for inflation on their quote. Due to volatility of the euro, I am using $1.30/Euro for the budget and an 8% contingency rate. None n/a $1000 with application. balance due by Jan 1st, 2017 If you cancel after being accepted for the trip, $100 is non-refundable. But if you cancel after Jan 1st, 2017, minimally $200 is nonrefundable; if (and only if) another person takes your place. We will establish a waiting list. Should another person replace you, you will be charged only the $200 cancellation fee. However, your cancellation shall not raise the cost of the trip to any of the participants or trip leaders. Thus if you cancel and are not replaced, you will forfeit the $200 plus the per capita expenses already incurred and any other unpaid expenses for which the trip cannot obtain a refund. You may forfeit the entire trip fee. Flight tickets once purchased become your property and are generally non-refundable. We strongly recommend that you purchase travel insurance. Information on a company recommended by the AMC will be sent to the participants. Please note: The price of this Adventure Travel trip is given in good faith based on current tariffs and rates and is subject to change. Any tariff/rate increases will be passed on to participants. Yes No If yes, please describe conditions: If we only had 12 persons we would still run the trip and would contribute the required percentage. http://snebulos.mit.edu/orgs/amc/ http://snebulos.mit.edu/orgs/amc/application/ http://snebulos.mit.edu/orgs/amc/committee/proposals/ nholland@outdoors.org mikebarry657@mac.com Adventure Travel Trip Proposal Form, page 5 of 5