Ginette Beaudoin/Anna Panszczyk
Day Hiking in the Stubai Alps of Austria
SUMMARY OF TRIP INFORMATION
Day Hiking in the Stubai Alps of Austria
Leader Ginette Beaudoin
Co-leader Anna Panszczyk
Austrian Alps
June 16-24, 2017
Total # of days 9
Backpacking
Bicycling-Mountain
Bicycling-Road
Title of trip
Leadership
Location(s)
Dates
Type of trip
check all that apply
Primary type of trip
Number of participants
(excluding leaders)
Advertised cost
Airfare range if not included
When should the trip notice be
published in AMC Outdoors?
Do you wish to have your trip
listed online before it is
published in AMC Outdoors?
Smaller trips and leader
subsidization
Camping
Cultural
Family
Hiking
Paddling-Canoeing
Paddling-Sea-Kayaking
Skiing-CrossCountry (Nordic)
Trekking (e.g., hutto-hut)
Hiking
Minimum 14
Skiing-Downhill
Snorkeling
(Alpine)
Walking
Other – please describe
Select one of those checked above.
Maximum 18
$ 1502
Does it include airfare? Yes
No
$ 1600-1800
Will leaders assist participants with flights? Yes
No
First Appearance: Month March
Year 2016
Last Appearance: Month May
Year 2017
Note: AMC Outdoors is only published in Jan., March, May, July, Sept., Nov.
Yes
No If yes, please list the approximate month and year when it should
be posted on line. Feb 2016
Is this proposal for a small group trip – i.e., less than 14 participants and 2
leaders or 7 participants and 1 leader? Yes
No
If yes, why is a small group proposed?
If a participant fee increase of more than 15% is proposed, please explain why?
LEADER AND CO-LEADER INFORMATION
Leader name
Leader address
Leader email
Leader phone
Wilderness first aid
training
CPR training
Prior leading experience
Trip one
Trip two
Trip three
Other related trip
Form Revised September 2015
Ginette Beaudoin
66 Graham Street, Biddeford, ME 04005
ginette4000@yahoo.com
Home 207-294-6302
Work
WFA
AWFA
WFR
Expiration: 5/2017
Cell 207-590-4431
CPR
BLS
Expiration: 5/2017
If this is your first Adventure Travel trip as a Leader you must be present at the AMCATC meeting at which the trip proposal is considered.
Please list the last three longer (5+ day) trips you have led for the AMC including
destination, type of trip, dates and number of participants. Feel free to list additional
trips you have led, particularly if they demonstrate experience related to the trip you are
proposing.
Day Hiking in Tuscany, October 2015, 17 participants
Day Hiking in GLacier National Park, September 2015, 18 participants
Day hiking in the Dolomites, July 2015, 18 participants
Numerous other AT trips to Austria, Yosemite National Park and Minnesota
Adventure Travel Trip Proposal Form, page 1 of 5
Day Hiking in the Stubai Alps of Austria
Ginette Beaudoin/Anna Panszczyk
experience
Co-leader name
Co-leader address
Co-leader email
Co-leader phone
Wilderness first aid training
CPR training*
Prior leading experience
Trip one
Trip two
Trip three
Other related trip experience
Scouting
Have either of you led this trip
before or traveled to this area?
Languages
Does either the co-leader or
leader speak the local language?
Couples
Do the leader and co-leader
have a significant personal
relationship?
Private trips Do either of you
lead trips that are private - not
sponsored by the AMC?
Anna Panszczyk
22 Alfred Rd, Arlington, MA 02474
annatp12@gmail.com
Home 781-648-2492
Work
Cell 617-429-2175
WFA
AWFA
WFR
Expiration: 5/2016
CPR
BLS
Expiration: 5/2016
If you are a new co-leader you must submit an application to be an Adventure Travel
leader or co-leader prior to submitting this application. Also, it is strongly
recommended that you be present at the AMC-ATC meeting at which the trip proposal
is considered.
Please list the last three longer (5+ day) trips you have led for the AMC including
destination, type of trip, dates and number of participants. Please indicate if you were
the leader or co-leader.
Day Hiking in Tuscany, October 2015, 17 participants
Day Hiking in GLacier National Park, September 2015, 18 participants
Day hiking in the Dolomites, July 2015, 18 participants
Numerous other AT trips to Yosemite National Park, Austria, Minnesota and Morrocco.
Yes
No
If yes, please describe below:
Have led several trips to this area previously.
Co-leader: Yes
No
Leader: Yes
No
Not applicable:
Yes
No
If yes, please list who has agreed to be your back-up in case one or
both of you need to drop out. This is required for approval!
Yes
No
If yes, please note that you cannot advertise AMC and private
trips together unless there is a clear distinction between the two in any materials
you send out.
LOGISTICAL DETAILS OF TRIP
Summary
Please provide a description
of the trip and the activities
planned. If available, please
include or attach an itinerary.
Accommodations
Please describe your plans for
accommodation(s)
Meals: Please describe your
plans for providing meals. If
the budget includes any funds
for leader meals not shared
with the group please justify.
Local Transportation
Please describe your plans for
local transportation
Will leaders or participants be
drivers of motor vehicles?
Form Revised September 2015
Participants will depart USA on June 24, 2017 and arrive in Innsbruck, Austria on June
25, 2017. We will then transfer to hotel in Neustift Austria by private shuttle. We will be
doing day hikes in the Stubai valley and where possible utilizing ski lifts to gain
elevation. We will spend one night in a moutain hut (Sulzenau hutte) that has no road
access. We will not check out of the Hotel Bellevue for the hutte stay since some
participants may wish to stay at the hotel and not do the overnight at the hutte.
3 star hotel (Hotel Bellevue) in double occupancy rooms and one mountain hut
(Sulzenauhutte)
The Hotel Bellevue will provide a full buffet breakfast and 2 menu choices for the 4
course dinners. One of our hosts is a chef par excellence. Lunches are not provided, but
can be obtained at the alpine huts or participants can buy food from local stores in
Neustift. Hotel will give us a credit for meals not eaten by persons who will be staying
overnight at the hutte.
Transportation will be organized by trip leadersd utilizing both local buses and taxi to
access trail heads and private shuttle to/from Innsbruck airport
Will leaders be drivers?
Will volunteer participants be drivers?
If so, MVR checks will be needed. See Appendix S1.
Adventure Travel Trip Proposal Form, page 2 of 5
Ginette Beaudoin/Anna Panszczyk
Day Hiking in the Stubai Alps of Austria
Permits or permissions
Does the trip require special
permits or permissions?
(required on many U.S.
federal lands and national
parks)
Special equipment
Does the trip require special
equipment?
Special experience
Does the trip require special
skills on the part of the
participant?
Yes
No
If yes, please describe below what you will need to do to obtain them:
If no, please describe the process you went through to find out that they were not
required:
Have been to the area previously and none have ever been required.
Yes
No
If yes, please describe below what type of equipment and how you
will ensure that people know how to use it:
Yes
No
If yes, please describe below what type of experience? Also describe
how you will ensure that the participant has this experience?
Participants should be comfortable hiking/walking up to 5 miles with elevation gains of
up to 3000 feet. We will screen participants via phone conversations and checking
references.
Yes
No
If yes, please describe below what you will do:
Pre-trip activities
Do you plan to get your group
together before the trip for an
activity or social event?
Conservation, education and
recreation
How will this AMC-AT trip meet the
mission of the AMC?
www.outdoors.org/about/mission.cfm
This trip meets the mission of the AMC in that it includes physical activities
respectful of the environment as well as cultural aspects.Talks on Austrian
conservation methods in the Alps while hiking, ie:timber conservation and
management, avalanche control, glacier protection to slow melting process.
Education on Austrian flowers, animals, trees, on altitude and acclimatization
procedures, hiking safety in the Alps and "alpine guide's hiking pace". The main
recreation will be hiking, Tyrolean Folk music and dancing. Optional sightseeing
in Innsbruck. Leaders will supply sample itinerary/sightseeing info. One of the
hosts is also a mountaineering guide and gives an excellent overview and history
of the area and his historic family (Hofer).
TOUR OPERATOR AND GUIDE SERVICE INFORMATION
This section should be completed if the trip will be using a tour operator, outfitter, guide service, travel agency or
other such company or person(s) for a significant part of the trip or for the entire trip. Any person(s) or companies
that are handling a significant portion of trip funds or arrangements need to be vetted. If there is more than one
tour operator please provide this information about each such entity.
Will this trip require a tour
Yes
No
operator or guide service
Please describe their services. If you are using a tour operator for the entire trip,
during part of or for the
please describe why you will be using them rather than doing this trip on your own:
entire trip?
Name of tour operator/guide
service
Tour operator website
Safety record
Please provide information
about their safety record.
Insurance
Liability? Yes
No
Maximum amt: $
Do they have liability
Are they willing to list AMC as an
Yes
No
insurance?
additional insured?
Emergency response
Please describe the outfitters’
response plan in the case of an
emergency.
RISK ASSESSMENT
Please assess the risks and hazards of your trip. Carefully consider each area of risk and how it may affect your trip.
Form Revised September 2015
Adventure Travel Trip Proposal Form, page 3 of 5
Day Hiking in the Stubai Alps of Austria
Ginette Beaudoin/Anna Panszczyk
Devise a plan to prevent each hazard and to respond to it if it becomes necessary. Please be very specific for each section
if applicable.
Trail conditions, river crossings, weather, wildlife (bears, snakes, etc.)
Climate/terrain
Potential hazards
The usual hazards of hiking can occur.
Response
Clear precautions will be offered to all applicants and participants as well as indications
in the prospectus.
Political concerns, crime, language translation, terrorism
Foreign Country
Potential hazards
Pick pockets at airports, train stations and other congested areas.
Response
All participants will be cautioned to be careful of passports, currency, cameras, and other
valuable items.
Road conditions, drivers, insurance
Transportation
Potential hazards
Usual driving hazards associated with small roads
Response
Utilize only licensed commercial shuttle/bus/taxi services with established safety
records.
Level of fitness, screening concerns, experience with equipment or activity
Participants
Potential hazards
Participants should be able to hike/walk up to seven miles with elevation gain of up to
1500 feet. No special equipment will be needed.
Health conditions will dictate what level participant will be allowed to hike. Must be a
group player and not an individualist.
Response
Careful screening: application response, phone calls, chapter feedback, recent excursions
(local and ME/AT), list of hikes done in past 2 years. A aarticipants will need to be up
front and accurate with all health conditions and medications. Participant must be a
group player, if not he/she will put the groups safety in jeopardy and this would not be
acceptable.
Conditions unique to this type of trip
Other
Potential hazards
Response
EMERGENCY ACTION PLAN
Please describe your plans for dealing with emergencies. Give as much detail as possible and list any special
communications equipment you may need to ensure the safety of your participants. DO NOT LEAVE THIS BLANK
Leaders will have hotel owners phone number as well as emergency response number for
Emergency communication
Phone contacts, language,
local rescue service. Leaders will have cell phones with them during hikes. Use nearest
documentation, distance from
mountain hut or cable car lift station for phone contacts. Use German dictionary and
emergency services
phrase book for accident related and health words. Use SOLO soap note. Leader and coleader will carry walkie-talkies to stay in communication with each other. Hotel has cell
phones which we will be able to use during our stay for use on trail if problems should
arise. Usually only 1 to 2 miles to alpine services.
Both AMC leaders will be provided with contact information at AMC in the event that
Emergency equipment
What sort of emergency first
one of our leaders becomes incapacitated. Two cell phones for leader and co-leader will
aid or communication
be available for use on hikes, as well as walkie talkies. Leaders will each carry a first aid
equipment (satellite phone,
kit with SOLO book and soap note.
two-way radios) do you plan
to use, if any?
All participants will be encouraged to obtain travel evacuation insurance. Additionally,
Evacuation
Please describe your plan for
the leaders are trained in Advanced Wilderness First Aid. For backcountry location the
evacuation from the
leaders will summon help from the nearest alpine hut and the leaders will carry a cell
backcountry location if
phone. Neustift Police and Mountain Rescue #052262212 (located near our hotel). For
applicable?
backcountry and out of foreign country, AMC Evacuation and Repatriation insurance
will pay for the evacuation.
In Neustift there are 2 doctors, one is located across from the hotel. Good quality
Medical care
Please describe the medical
hospitals in nearby Innsbruck. Hotel Bellevue, phone #011-43-5226-2636 (from USA)
care available in the area(s)
will supply medical phone numbers.
where you will be traveling
Form Revised September 2015
Adventure Travel Trip Proposal Form, page 4 of 5
Ginette Beaudoin/Anna Panszczyk
Day Hiking in the Stubai Alps of Austria
and list names and telephone
numbers for these facilities.
COST AND BUDGET DETAILS
Foreign currencies
For int’l trips list each foreign currency, the
current $US dollar exchange rate and what
contingencies you have if that rate changes. If
a tour operator or agent is being used, what
currency is the agent to be paid in?
Group Trip Deposits
What deposits will be required
from you by airlines, hotels, tour
operators, etc., and when?
Group Trip Refunds
What is the latest date you can
cancel and still receive a full
refund of any deposits?
Participant deposits
What are the initial deposit and
your schedule of payments by
participants to you?
Cancellation policy
What will be your cancellation
policy for the participants?
Minimum numbers
Will you still run the trip if you
do not get the minimum number?
Reference web links:
AMC-ATC Home Page:
Forms:
Deadlines:
E-Mail Addresses:
Club House:
AMC-ATC Chair:
Form Revised September 2015
All costs will be in euros and paid for with a credit card that does not
have a Foreign Transaction Fee, except for overnight at hutte since they
only accept cash. Hotel Bellevue has guaranteed their quote for 2017
since we have stayed there several times in the past there is no deposit
required. Hotel stay includes a STUBAI CARD for free usage of local
buses and lifts/cable cars. Charter company also does not require a
deposit as we are repeat customers and I have allowed for inflation on
their quote. Due to volatility of the euro, I am using $1.35/Euro for the
budget and an 8% contingency rate.
None
n/a
$1000 with application.
balance due by Jan 1st, 2017
If you cancel after being accepted for the trip, $100 is non-refundable. But if you
cancel after Feb 1st, 2017, minimally $200 is nonrefundable; if (and only if) another
person takes your place. We will establish a waiting list. Should another person
replace you, you will be charged only the $200 cancellation fee. However, your
cancellation shall not raise the cost of the trip to any of the participants or trip leaders.
Thus if you cancel and are not replaced, you will forfeit the $200 plus the per capita
expenses already incurred and any other unpaid expenses for which the trip cannot
obtain a refund. You may forfeit the entire trip fee. Flight tickets once purchased
become your property and are generally non-refundable. We strongly recommend that
you purchase travel insurance. Information on a company recommended by the AMC
will be sent to the participants. Please note: The price of this Adventure Travel trip is
given in good faith based on current tariffs and rates and is subject to change. Any
tariff/rate increases will be passed on to participants.
Yes
No
If yes, please describe conditions:
If we only had 12 persons we would still run the trip and would contribute the required
percentage.
http://snebulos.mit.edu/orgs/amc/
http://snebulos.mit.edu/orgs/amc/application/
http://snebulos.mit.edu/orgs/amc/committee/proposals/
nholland@outdoors.org
scohen1234@gmail.com
Adventure Travel Trip Proposal Form, page 5 of 5