Ginette Beaudoin/Anna Panszczyk A DAY HIKING in KITZBUEHEL ALPS IN AUSTRIA SUMMARY OF TRIP INFORMATION A DAY HIKING in KITZBUEHEL ALPS IN AUSTRIA Leader Ginette Beaudoin Co-leader Anna Panszczyk Austrian Alps June 24-July 2, 2017 Total # of days 9 Backpacking Bicycling-Mountain Bicycling-Road Title of trip Leadership Location(s) Dates Type of trip check all that apply Primary type of trip Number of participants (excluding leaders) Advertised cost Airfare range if not included When should the trip notice be published in AMC Outdoors? Do you wish to have your trip listed online before it is published in AMC Outdoors? Smaller trips and leader subsidization Camping Cultural Family Hiking Paddling-Canoeing Paddling-Sea-Kayaking Skiing-CrossCountry (Nordic) Trekking (e.g., hutto-hut) Hiking Minimum 14 Skiing-Downhill Snorkeling (Alpine) Walking Other – please describe Select one of those checked above. Maximum 18 $ 1791 Does it include airfare? Yes No $ 1700-2100 Will leaders assist participants with flights? Yes No First Appearance: Month March Year 2016 Last Appearance: Month May Year 2017 Note: AMC Outdoors is only published in Jan., March, May, July, Sept., Nov. Yes No If yes, please list the approximate month and year when it should be posted on line. Feb 2016 Is this proposal for a small group trip – i.e., less than 14 participants and 2 leaders or 7 participants and 1 leader? Yes No If yes, why is a small group proposed? If a participant fee increase of more than 15% is proposed, please explain why? LEADER AND CO-LEADER INFORMATION Leader name Leader address Leader email Leader phone Wilderness first aid training CPR training Prior leading experience Trip one Trip two Trip three Other related trip Form Revised September 2015 Ginette Beaudoin 66 Graham Street, Biddeford, ME 04005 ginette4000@yahoo.com Home 207-294-6302 Work WFA AWFA WFR Expiration: 5/2017 Cell 207-590-4431 CPR BLS Expiration: 5/2017 If this is your first Adventure Travel trip as a Leader you must be present at the AMCATC meeting at which the trip proposal is considered. Please list the last three longer (5+ day) trips you have led for the AMC including destination, type of trip, dates and number of participants. Feel free to list additional trips you have led, particularly if they demonstrate experience related to the trip you are proposing. Day Hiking in Tuscany, October 2015, 17 participants Day Hiking in GLacier National Park, September 2015, 18 participants Day hiking in the Dolomites, July 2015, 18 participants Numerous other AT trips to Austria, Yosemite National Park and Minnesota Adventure Travel Trip Proposal Form, page 1 of 5 A DAY HIKING in KITZBUEHEL ALPS IN AUSTRIA Ginette Beaudoin/Anna Panszczyk experience Co-leader name Co-leader address Co-leader email Co-leader phone Wilderness first aid training CPR training* Prior leading experience Trip one Trip two Trip three Other related trip experience Scouting Have either of you led this trip before or traveled to this area? Languages Does either the co-leader or leader speak the local language? Couples Do the leader and co-leader have a significant personal relationship? Private trips Do either of you lead trips that are private - not sponsored by the AMC? Anna Panszczyk 22 Alfred Rd, Arlington, MA 02474 annatp12@gmail.com Home 781-648-2492 Work Cell 617-429-2175 WFA AWFA WFR Expiration: 5/2016 CPR BLS Expiration: 5/2016 If you are a new co-leader you must submit an application to be an Adventure Travel leader or co-leader prior to submitting this application. Also, it is strongly recommended that you be present at the AMC-ATC meeting at which the trip proposal is considered. Please list the last three longer (5+ day) trips you have led for the AMC including destination, type of trip, dates and number of participants. Please indicate if you were the leader or co-leader. Day Hiking in Tuscany, October 2015, 17 participants Day Hiking in GLacier National Park, September 2015, 18 participants Day hiking in the Dolomites, July 2015, 18 participants Numerous other AT trips to Yosemite National Park, Austria, Minnesota and Morrocco. Yes No If yes, please describe below: Have led several trips to this area previously. Co-leader: Yes No Leader: Yes No Not applicable: Yes No If yes, please list who has agreed to be your back-up in case one or both of you need to drop out. This is required for approval! Yes No If yes, please note that you cannot advertise AMC and private trips together unless there is a clear distinction between the two in any materials you send out. LOGISTICAL DETAILS OF TRIP Summary Please provide a description of the trip and the activities planned. If available, please include or attach an itinerary. Accommodations Please describe your plans for accommodation(s) Meals: Please describe your plans for providing meals. If the budget includes any funds for leader meals not shared with the group please justify. Local Transportation Please describe your plans for local transportation Will leaders or participants be drivers of motor vehicles? Permits or permissions Form Revised September 2015 Participants will depart USA on June 24, 2017 and arrive in Innsbruck, Austria on June 25, 2017. We will then transfer to hotel in Kitzbuehel Austria by private shuttle where we will stay for the duration of the trip. We will be doing day hikes in the Kitzbuheler Alps and where possible utilizing ski lifts to gain elevation. 3 star hotel in double occupancy rooms in Kitzbuehel All breakfasts will be included as well as a welcome and farewell dinners. Leaders will assist participants in acquiring supplies for trail lunches, as well as for organizing dinner dining arrangements in local restaurants. Transportation will be organized by trip leadersd utilizing local buses and to access trail heads and private shuttle to/from Innsbruck airport Will leaders be drivers? Will volunteer participants be drivers? If so, MVR checks will be needed. See Appendix S1. Yes No Adventure Travel Trip Proposal Form, page 2 of 5 Ginette Beaudoin/Anna Panszczyk A DAY HIKING in KITZBUEHEL ALPS IN AUSTRIA Does the trip require special permits or permissions? (required on many U.S. federal lands and national parks) Special equipment Does the trip require special equipment? Special experience Does the trip require special skills on the part of the participant? If yes, please describe below what you will need to do to obtain them: If no, please describe the process you went through to find out that they were not required: Inquired with Tourist Office in Kitzbuehel Yes No If yes, please describe below what type of equipment and how you will ensure that people know how to use it: Yes No If yes, please describe below what type of experience? Also describe how you will ensure that the participant has this experience? Participants should be comfortable hiking/walking up to seven miles with elevation gains of up to 3000 feet. We will screen participants via phone conversations and checking references. Yes No If yes, please describe below what you will do: Pre-trip activities Do you plan to get your group together before the trip for an activity or social event? Conservation, education and recreation How will this AMC-AT trip meet the mission of the AMC? www.outdoors.org/about/mission.cfm This trip meets the mission of the AMC in that it includes physical activities respectful of the environment as well as cultural aspects.Talks on Austrian conservation methods in the Alps while hiking, ie:timber conservation and management, avalanche control, glacier protection to slow melting process. Education on Austrian flowers, animals, trees, on altitude and acclimatization procedures, hiking safety in the Alps and "alpine guide's hiking pace". The main recreation will be hiking, Tyrolean Folk music and dancing. Optional sightseeing in Innsbruck. Leaders will supply sample itinerary/sightseeing info. TOUR OPERATOR AND GUIDE SERVICE INFORMATION This section should be completed if the trip will be using a tour operator, outfitter, guide service, travel agency or other such company or person(s) for a significant part of the trip or for the entire trip. Any person(s) or companies that are handling a significant portion of trip funds or arrangements need to be vetted. If there is more than one tour operator please provide this information about each such entity. Will this trip require a tour Yes No operator or guide service Please describe their services. If you are using a tour operator for the entire trip, during part of or for the please describe why you will be using them rather than doing this trip on your own: entire trip? Name of tour operator/guide service Tour operator website Safety record Please provide information about their safety record. Insurance Liability? Yes No Maximum amt: $ Do they have liability Are they willing to list AMC as an Yes No insurance? additional insured? Emergency response Please describe the outfitters’ response plan in the case of an emergency. RISK ASSESSMENT Please assess the risks and hazards of your trip. Carefully consider each area of risk and how it may affect your trip. Devise a plan to prevent each hazard and to respond to it if it becomes necessary. Please be very specific for each section if applicable. Trail conditions, river crossings, weather, wildlife (bears, snakes, etc.) Climate/terrain Form Revised September 2015 Adventure Travel Trip Proposal Form, page 3 of 5 A DAY HIKING in KITZBUEHEL ALPS IN AUSTRIA Potential hazards Response Foreign Country Potential hazards Response Transportation Potential hazards Response Participants Potential hazards Response Other Potential hazards Response Ginette Beaudoin/Anna Panszczyk The usual hazards of hiking can occur, ie tripping over rocks, roots, etc. Stay on marked trails, observe slopes and weather changes, instruct hikers on trail safety and etiquette. Carry rain gear, extra layers, hats, gloves, gaiters, polypro and wool layers, first aid kit. Careful instructions in advance before hiking about how to hike in the Alps: stay to high side of trail when you encounter people, stay away from steep grass slopes, and keep a safe interval between hikers Political concerns, crime, language translation, terrorism Pick pockets at airports, train stations and other congested areas. All participants will be cautioned to be careful of passports, currency, cameras, and other valuable items. Road conditions, drivers, insurance Usual driving hazards associated with small roads Utilize only licensed commercial shuttle/bus/taxi services with established safety records. Level of fitness, screening concerns, experience with equipment or activity Participants should be able to hike/walk up to seven miles with elevation gain of up to 1500 feet. No special equipment will be needed. Health conditions will dictate what level participant will be allowed to hike. Must be a group player and not an individualist. Careful screening: application response, phone calls, chapter feedback, recent excursions (local and ME/AT), list of hikes done in past 2 years. A participant will need to be up front and accurate with all health conditions and medications. Participant must be a group player, if not he/she will put the groups safety in jeopardy and this would not be acceptable. Conditions unique to this type of trip Becoming lost on path networks in the region Ensure group hikes together with a front and rear leadership team. Balance out the levels of hikers so there are no long delays or missed junctions on route due to stragglers. EMERGENCY ACTION PLAN Please describe your plans for dealing with emergencies. Give as much detail as possible and list any special communications equipment you may need to ensure the safety of your participants. DO NOT LEAVE THIS BLANK Leaders will have hotel owners phone number as well as emergency response number for Emergency communication Phone contacts, language, local rescue service. Leaders will have cell phones with them during hikes. Use nearest documentation, distance from mountain hut or cable car lift station for phone contacts. Use German dictionary and emergency services phrase book for accident related and health words. Use SOLO soap note. Leader and coleader will carry walkie-talkies to stay in communication with each other. Hotel has cell phones which we will be able to use during our stay for use on trail if problems should arise. Usually only 1 to 2 miles to alpine services. Both AMC leaders will be provided with contact information at AMC in the event that Emergency equipment What sort of emergency first one of our leaders becomes incapacitated. Two cell phones for leader and co-leader will aid or communication be available for use on hikes, as well as walkie talkies. Leaders will each carry a first aid equipment (satellite phone, kit with SOLO book and soap note. two-way radios) do you plan to use, if any? All participants will be encouraged to obtain travel evacuation insurance. Additionally, Evacuation Please describe your plan for the leaders are trained in Advanced Wilderness First Aid. For backcountry location the evacuation from the leaders will summon help from the nearest alpine hut and the leaders will carry a cell backcountry location if phone. Kitzbuhel Police Posten Am Gries 9A, Kitzbuehel Tel: +43 591 33-7200 For applicable? backcountry and out of foreign country, Alpine rescue service: 140. AMC Evacuation and Rep for atriation insurance will pay for the evacuation. University Hospital on Anichstrasse 35 Innsbruck tel +43 50 22 000 Medical care Please describe the medical care available in the area(s) where you will be traveling Form Revised September 2015 Adventure Travel Trip Proposal Form, page 4 of 5 A DAY HIKING in KITZBUEHEL ALPS IN AUSTRIA Ginette Beaudoin/Anna Panszczyk and list names and telephone numbers for these facilities. COST AND BUDGET DETAILS All costs will be in euros and paid for with a credit card that does not have a Foreign Transaction Fee, except for overnight at hutte since they only accept cash. Charter company does not require a deposit as we are repeat customers and I have allowed for inflation on their quote. Hotel may require reservation once we make final reservation. Due to volatility of the euro, I am using $1.35/Euro for the budget and an 8% contingency rate. Hotel will require a 10% 120 days prior to trip departure, balance to be paid on departure from hotel. Charter bus companies will require payment in full at time of service. Foreign currencies For int’l trips list each foreign currency, the current $US dollar exchange rate and what contingencies you have if that rate changes. If a tour operator or agent is being used, what currency is the agent to be paid in? Group Trip Deposits What deposits will be required from you by airlines, hotels, tour operators, etc., and when? Group Trip Refunds What is the latest date you can cancel and still receive a full refund of any deposits? Participant deposits What are the initial deposit and your schedule of payments by participants to you? Cancellation policy What will be your cancellation policy for the participants? Minimum numbers Will you still run the trip if you do not get the minimum number? Reference web links: AMC-ATC Home Page: Forms: Deadlines: E-Mail Addresses: Club House: AMC-ATC Chair: Form Revised September 2015 n/a $1000 with application. balance due by Jan 1st, 2017 If you cancel after being accepted for the trip, $100 is non-refundable. But if you cancel after Feb 1st, 2017, minimally $200 is nonrefundable; if (and only if) another person takes your place. We will establish a waiting list. Should another person replace you, you will be charged only the $200 cancellation fee. However, your cancellation shall not raise the cost of the trip to any of the participants or trip leaders. Thus if you cancel and are not replaced, you will forfeit the $200 plus the per capita expenses already incurred and any other unpaid expenses for which the trip cannot obtain a refund. You may forfeit the entire trip fee. Flight tickets once purchased become your property and are generally non-refundable. We strongly recommend that you purchase travel insurance. Information on a company recommended by the AMC will be sent to the participants. Please note: The price of this Adventure Travel trip is given in good faith based on current tariffs and rates and is subject to change. Any tariff/rate increases will be passed on to participants. Yes No If yes, please describe conditions: If we only had 12 persons we would still run the trip and would contribute the required percentage. http://snebulos.mit.edu/orgs/amc/ http://snebulos.mit.edu/orgs/amc/application/ http://snebulos.mit.edu/orgs/amc/committee/proposals/ nholland@outdoors.org scohen1234@gmail.com Adventure Travel Trip Proposal Form, page 5 of 5