Buffalo River Canoe Trip Robert White / Sarah Keats
Title of trip
Leadership
Location(s)
Dates
Type of trip check all that apply
Buffalo River Canoe Trip
Co-leader Sarah Keats Leader Robert White
Buffalo River, Arkansas
5/14/2016-5/22/2016
Backpacking
Total # of days 9
Bicycling-Mountain Bicycling-Road
Camping
Hiking
Cultural
Paddling-Canoeing
Family
Paddling-Sea-Kayaking
Primary type of trip
Number of participants
(excluding leaders)
Advertised cost
Airfare range if not included
When should the trip notice be published in AMC Outdoors?
Do you wish to have your trip listed online before it is published in AMC Outdoors?
Smaller trips and leader subsidization
Skiing-Cross-
Country (Nordic)
Trekking (e.g., hutto-hut)
Paddling-Canoeing
Minimum 8
$ 1550
$ 500
Skiing-Downhill
(Alpine)
Walking
Snorkeling
Other – please describe
Select one of those checked above.
Maximum
Does it include airfare? Yes
10
No
Will leaders assist participants with flights? Yes No
First Appearance: Month Sept Year 2015
Last Appearance: Month May Year 2016
Note: AMC Outdoors is only published in Jan., March, May, July, Sept., Nov.
Yes No If yes, please list the approximate month and year when it should be posted on line. asap
Is this proposal for a small group trip – i.e., less than 14 participants and 2 leaders or 7 participants and 1 leader?
Yes No
If yes, why is a small group proposed? A small group is proposed because we are organizing a backcountry canoe trip. The group spreads out quickly on the river and it takes the full participation of both leaders to keep the group together. Camping sites are limited in size.
If a participant fee increase of more than 15% is proposed, please explain why?
20%, see above
Leader name
Leader address
Leader email
Leader phone
Wilderness first aid training
CPR training

Prior leading experience
Trip one
Robert White
128 White Birch Dr. Guilford, CT 06437 robertswhite@comcast.net
Home 203-453-3727 Work
WFA AWFA WFR Expiration: 5/17
Cell 203-214-8768
CPR BLS Expiration: Will renew
If this is your first Adventure Travel trip as a Leader you must be present at the AMC-
ATC meeting at which the trip proposal is considered.
Please list the last three longer (5+ day) trips you have led for the AMC including destination, type of trip, dates and number of participants. Feel free to list additional trips you have led, particularly if they demonstrate experience related to the trip you are
proposing.
Lake Temagami Wilderness Canoe Aug 2015 Leader
Form Revised July 2013 Adventure Travel Trip Proposal Form, page 1 of 5

Buffalo River Canoe Trip Robert White / Sarah Keats
Trip two
Trip three
Other related trip experience
Kauai Multi-sport May 2014 Co-leader
Utah Hiking Sept 2013 Leader
Numerous wilderness canoe trips
Co-leader name
Co-leader address
Co-leader email
Co-leader phone
Sarah Keats
9B Bowdoin St., Yarmouth, ME 04096 slkski@gmail.com
Home Work
Wilderness first aid training WFA AWFA WFR Expiration: 5/2017
CPR training*
Prior leading experience
CPR BLS Expiration: 1/2017
Cell (207)756-4226
If you are a new co-leader you must submit an application to be an Adventure Travel leader or co-leader prior to submitting this application. Also, it is strongly recommended that you be present at the AMC-ATC meeting at which the trip proposal is considered.
Please list the last three longer (5+ day) trips you have led for the AMC including destination, type of trip, dates and number of participants. Please indicate if you were
Trip one
Trip two
Trip three the leader or co-leader.
Nordic Skiing in Austria’s Olympia Region January 2015 (Co-leader)
Adirondack High Peaks Weekend 2014, 8 participants
Mizpah Spring Hut Inter-chapter Young Members Weekend 2014, 22 participants
Other related trip experience
Scouting
Have either of you led this trip
before or traveled to this area?
Languages
Does either the co-leader or
leader speak the local language?
Couples
Do the leader and co-leader have a significant personal
relationship?
Private trips Do either of you lead trips that are private - not
sponsored by the AMC?
Yes
No.
Yes
No
No If yes, please note that you cannot advertise AMC and private trips together unless there is a clear distinction between the two in any materials you send out.
If yes, please describe below:
Co-leader: Yes
Not applicable:
No
Leader: Yes No
Yes No If yes, please list who has agreed to be your back-up in case one or both of you need to drop out. This is required for approval!
Summary
Please provide a description of the trip and the activities planned. If available, please include or attach an itinerary.
Accommodations
Please describe your plans for accommodation(s)
Meals: Please describe your plans for providing meals. If the budget includes any funds for leader meals not shared with the group please justify.
Local Transportation
Please describe your plans for
Day 1- Fly into Memphis, night on the town for food and music (on your own).
Day 2 - pick up cars, drive to Harrison, Arkansas overnight
Day 3-6 - wilderness canoe trip on the Buffalo River staying at primitive canpsites
Day 7-8 - 3 nights in cabins ajoining the Ponca wilderness. Options include daily hikes and/or a visit to Crystal Bridges Museum of American Art in Bentonville, AK
Day 9 drive to Memphis and fly out
We will stay in a combination of hotels and cabins when we are not on the river where we will be staying at primitive campgrounds along the river. The cabins will provide us with kitchens in order to prepare meals.
All meals with be provided during this trip. We are planning to prepare group meals during the canoe trip and most of the meals when we are in the cabins. We will have two restaurant dinners, two restaurant breakfasts, and one restaurant lunch. First night meal in Memphis not included.
We will be renting two minivans (for 8 particpants) or 3 full-size cars (10 Participants) in order to drive participants to the different locations. There is a small shuttle fee for
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Buffalo River Canoe Trip Robert White / Sarah Keats
local transportation
Will leaders or participants be drivers of motor vehicles?
Permits or permissions
Does the trip require special permits or permissions?
(required on many U.S. federal lands and national parks)
Special equipment
Does the trip require special equipment? canoeing that is done by the place where we rent the canoes from.
Will leaders be drivers? Will volunteer participants be drivers?
If so, MVR checks will be needed. See Appendix S1.
Yes No
If yes, please describe below what you will need to do to obtain them:
If no, please describe the process you went through to find out that they were not required:
Check web site and spoke to canoe rental
Yes No If yes, please describe below what type of equipment and how you will ensure that people know how to use it:
Canoes are required but they will be rented in the area. Backpacking equipment such as tents and stoves are required as we will be camping. Participants will bring their own camping gear. Leaders will supply cooking equipment
Special experience
Does the trip require special skills on the part of the participant?
Pre-trip activities
Do you plan to get your group together before the trip for an activity or social event?
Yes No If yes, please describe below what type of experience? Also describe how you will ensure that the participant has this experience?
Participants need to have at least an intermediate level of canoeing ability and be comfortable with camping.
Yes No If yes, please describe below what you will do:
Conservation, education and recreation
How will this AMC-AT trip meet the mission of the AMC?
www.outdoors.org/about/mission.cfm
We will teach canoe skills and canoe rescue skills. Leave no trace camping.
This section should be completed if the trip will be using a tour operator, outfitter, guide service, travel agency or other such company or person(s) for a significant part of the trip or for the entire trip. Any person(s) or companies that are handling a significant portion of trip funds or arrangements need to be vetted. If there is more than one tour operator please provide this information about each such entity.
Will this trip require a tour operator or guide service during part of or for the entire trip?
Name of tour operator/guide service
Tour operator website
Yes No
Please describe their services. If you are using a tour operator for the entire trip, please describe why you will be using them rather than doing this trip on your own:
Safety record
Please provide information about their safety record.
Insurance
Do they have liability insurance?
Liability? Yes
Are they willing to list AMC as an additional insured?
No Maximum amt: $
Yes No
Emergency response
Please describe the outfitters’ response plan in the case of an emergency.
Please assess the risks and hazards of your trip. Carefully consider each area of risk and how it may affect your trip.
Devise a plan to prevent each hazard and to respond to it if it becomes necessary. Please be very specific for each section
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Buffalo River Canoe Trip Robert White / Sarah Keats
if applicable.
Climate/terrain
Potential hazards
Response
Foreign Country
Potential hazards
Response
Transportation
Potential hazards
Response
Participants
Potential hazards
Response
Trail conditions, river crossings, weather, wildlife (bears, snakes, etc.)
Normal canoeing hazards
We will be canoeing in a park where there are public campgrounds every four to five miles along the river. Both leaders are AWFA certified. The leader has had extensive canoe safety training. PFD's will be required at all times.
Political concerns, crime, language translation, terrorism
Not applicable.
Not applicable.
Road conditions, drivers, insurance
Normal road hazards.
Follow safety rules.
Level of fitness, screening concerns, experience with equipment or activity
Participants need to be able to canoe 5 miles comfortably every day.
A full screening process will eliminate many potential problems. Those that arise will be dealt with on an individual basis.
Conditions unique to this type of trip none none
Other
Potential hazards
Response
Please describe your plans for dealing with emergencies. Give as much detail as possible and list any special communications equipment you may need to ensure the safety of your participants. DO NOT LEAVE THIS BLANK
Emergency communication
Phone contacts, language, documentation, distance from emergency services
North Arkansas Regional Medical Center in Harrison, AK 870-414-4000. Full emergency services. The river is run by the National Park Service which would be responsible for any emergency evacuations. Park headquarters(870) 439-2502.
Cell phones (may not work at all points on the river) Emergency equipment
What sort of emergency first aid or communication equipment (satellite phone, two-way radios) do you plan to use, if any?
Contact will be made with emergency personnel using cell phone if it is available, or through National Park service staff. Take-out points are located every 5-6 miles to paddle for help.
Evacuation
Please describe your plan for evacuation from the backcountry location if applicable?
Medical care
Please describe the medical care available in the area(s) where you will be traveling and list names and telephone numbers for these facilities.
Medical care available in Jasper, Arkansas (physician office) approximately 15 miles away and also in Harrison, North Arkansas Regional Medical Center 25 miles away.
Contact will be made with emergency personnel (911)
Foreign currencies
For int’l trips list each foreign currency, the current $US dollar exchange rate and what contingencies you have if that rate changes. If a tour operator or agent is being used, what currency is the agent to be paid in?
Group Trip Deposits
What deposits will be required
Not applicable.
Non-refundable deposits are required for the cabin rentals and canoes. We will not send any deposits before we reach our minimim. We have identified alternative
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Buffalo River Canoe Trip Robert White / Sarah Keats
from you by airlines, hotels, tour operators, etc., and when?
Group Trip Refunds
What is the latest date you can cancel and still receive a full refund of any deposits?
Participant deposits
What are the initial deposit and your schedule of payments by participants to you?
Cancellation policy
What will be your cancellation policy for the participants? housing if the cabins are not available.
The purchase of non-refundable airline tickets will be postponed until it seems clear that the trip will go, either three months before arrival or after at least 8 participants commit, whichever is first.
$500 with the application and the balance due 3 months before the trip.
Cancellation by an accepted participant will not be allowed to raise the cost to the other participants or to the leaders. If a replacement is found for the cancelled participant, there will be a full refund. Otherwise, a refund will be given to the point where the trip price is not affected.
Minimum numbers
Will you still run the trip if you do not get the minimum number?
Yes No If yes, please describe conditions:
Reference web links:
AMC-ATC Home Page: http://snebulos.mit.edu/orgs/amc/
Forms:
Deadlines:
E-Mail Addresses:
Club House:
AMC-ATC Chair: http://snebulos.mit.edu/orgs/amc/application/ http://snebulos.mit.edu/orgs/amc/committee/proposals/ nholland@outdoors.org
amcatchair@comcast.net
Form Revised July 2013 Adventure Travel Trip Proposal Form, page 5 of 5