Robert White/Sarah Keats
Buffalo River Canoe Trip
SUMMARY OF TRIP INFORMATION
Buffalo River Canoe Trip
Leader Robert White
Buffalo River, Arkansas
5/14/2016-5/22/2016
Backpacking
Title of trip
Leadership
Location(s)
Dates
Type of trip
check all that apply
Primary type of trip
Number of participants
(excluding leaders)
Advertised cost
Airfare range if not included
When should the trip notice be
published in AMC Outdoors?
Do you wish to have your trip
listed online before it is
published in AMC Outdoors?
Smaller trips and leader
subsidization
Co-leader Sarah Keats
Total # of days 9
Bicycling-Mountain
Bicycling-Road
Camping
Cultural
Family
Hiking
Paddling-Canoeing
Paddling-Sea-Kayaking
Skiing-CrossCountry (Nordic)
Trekking (e.g., hutto-hut)
Paddling-Canoeing
Minimum 8
Skiing-Downhill
Snorkeling
(Alpine)
Walking
Other – please describe
Select one of those checked above.
Maximum 10
$ 1550
Does it include airfare? Yes
No
$ 500
Will leaders assist participants with flights? Yes
No
First Appearance: Month Sept
Year 2015
Last Appearance: Month May
Year 2016
Note: AMC Outdoors is only published in Jan., March, May, July, Sept., Nov.
Yes
No If yes, please list the approximate month and year when it should
be posted on line. asap
Is this proposal for a small group trip – i.e., less than 14 participants and 2
leaders or 7 participants and 1 leader? Yes
No
If yes, why is a small group proposed? A small group is proposed because we are
organizing a backcountry canoe trip. The group spreads out quickly on the river and it
takes the full participation of both leaders to keep the group together. Camping sites
are limited in size.
If a participant fee increase of more than 15% is proposed, please explain why?
20%, see above
LEADER AND CO-LEADER INFORMATION
Leader name
Leader address
Leader email
Leader phone
Wilderness first aid
training
CPR training
Prior leading experience
Trip one
Form Revised July 2013
Robert White
128 White Birch Dr. Guilford, CT 06437
robertswhite@comcast.net
Home 203-453-3727
Work
WFA
AWFA
WFR
Expiration: 5/17
Cell 203-214-8768
CPR
BLS
Expiration: Will renew
If this is your first Adventure Travel trip as a Leader you must be present at the AMCATC meeting at which the trip proposal is considered.
Please list the last three longer (5+ day) trips you have led for the AMC including
destination, type of trip, dates and number of participants. Feel free to list additional
trips you have led, particularly if they demonstrate experience related to the trip you are
proposing.
Lake Temagami Wilderness Canoe Aug 2015 Leader
Adventure Travel Trip Proposal Form, page 1 of 5
Robert White/Sarah Keats
Buffalo River Canoe Trip
Trip two
Trip three
Other related trip
experience
Kauai Multi-sport May 2014 Co-leader
Utah Hiking Sept 2013 Leader
Numerous wilderness canoe trips
Co-leader name
Co-leader address
Co-leader email
Co-leader phone
Wilderness first aid training
CPR training*
Prior leading experience
Trip one
Trip two
Trip three
Other related trip experience
Scouting
Have either of you led this trip
before or traveled to this area?
Languages
Does either the co-leader or
leader speak the local language?
Couples
Do the leader and co-leader
have a significant personal
relationship?
Private trips Do either of you
lead trips that are private - not
sponsored by the AMC?
Sarah Keats
9B Bowdoin St., Yarmouth, ME 04096
slkski@gmail.com
Home
Work
Cell (207)756-4226
WFA
AWFA
WFR
Expiration: 5/2017
CPR
BLS
Expiration: 1/2017
If you are a new co-leader you must submit an application to be an Adventure Travel
leader or co-leader prior to submitting this application. Also, it is strongly
recommended that you be present at the AMC-ATC meeting at which the trip proposal
is considered.
Please list the last three longer (5+ day) trips you have led for the AMC including
destination, type of trip, dates and number of participants. Please indicate if you were
the leader or co-leader.
Nordic Skiing in Austria’s Olympia Region January 2015 (Co-leader)
Adirondack High Peaks Weekend 2014, 8 participants
Mizpah Spring Hut Inter-chapter Young Members Weekend 2014, 22 participants
Yes
No
If yes, please describe below:
Co-leader: Yes
No
Leader: Yes
No
Not applicable:
Yes
No
If yes, please list who has agreed to be your back-up in case one or
both of you need to drop out. This is required for approval!
Yes
No
If yes, please note that you cannot advertise AMC and private
trips together unless there is a clear distinction between the two in any materials
you send out.
LOGISTICAL DETAILS OF TRIP
Summary
Please provide a description
of the trip and the activities
planned. If available, please
include or attach an itinerary.
Accommodations
Please describe your plans for
accommodation(s)
Meals: Please describe your
plans for providing meals. If
the budget includes any funds
for leader meals not shared
with the group please justify.
Form Revised July 2013
Day 1- Fly into Memphis, night on the town for food and music (on your own).
Day 2 - pick up cars, drive to Harrison, Arkansas overnight
Day 3-6 - wilderness canoe trip on the Buffalo River staying at primitive canpsites
Day 7-8 - 3 nights in cabins ajoining the Ponca wilderness. Options include daily hikes
and/or a visit to Crystal Bridges Museum of American Art in Bentonville, AK
Day 9 drive to Memphis and fly out
We will stay in a combination of hotels and cabins when we are not on the river where
we will be staying at primitive campgrounds along the river. The cabins will provide us
with kitchens in order to prepare meals.
All meals with be provided during this trip. We are planning to prepare group meals
during the canoe trip and most of the meals when we are in the cabins. We will have two
restaurant dinners, two restaurant breakfasts, and one restaurant lunch. First night meal
in Memphis not included. Leader (RW) prepares and dries camp meals. these will be
prepared ahead of time. We will supplement with local groceries. We will screen for
dietary needs. Easily can accommodate vegetarian. We will work with other dietary
needs individually.
Adventure Travel Trip Proposal Form, page 2 of 5
Robert White/Sarah Keats
Buffalo River Canoe Trip
Local Transportation
Please describe your plans for
local transportation
Will leaders or participants be
drivers of motor vehicles?
Permits or permissions
Does the trip require special
permits or permissions?
(required on many U.S.
federal lands and national
parks)
Special equipment
Does the trip require special
equipment?
Special experience
Does the trip require special
skills on the part of the
participant?
We will be renting two minivans (for 8 particpants) or 3 full-size cars (10 Participants) in
order to drive participants to the different locations. There is a small shuttle fee for
canoeing that is done by the place where we rent the canoes from.
Will leaders be drivers?
Will volunteer participants be drivers?
If so, MVR checks will be needed. See Appendix S1.
Yes
No
If yes, please describe below what you will need to do to obtain them:
If no, please describe the process you went through to find out that they were not
required:
Check web site and spoke to canoe rental
Yes
No
If yes, please describe below what type of equipment and how you
will ensure that people know how to use it:
Canoes are required but they will be rented in the area. Backpacking equipment such as
tents and stoves are required as we will be camping. Participants will bring their own
camping gear. Leaders will supply cooking equipment
Yes
No
If yes, please describe below what type of experience? Also describe
how you will ensure that the participant has this experience?
Participants need to have at least an intermediate level of canoeing ability and be
comfortable with camping. We will screen for canoeing skills and backcountry camping
skills. We will take participants who have minimal experience with wilderness canoeing
and teach necessary skills. Portaging not necessary.
Yes
No
If yes, please describe below what you will do:
Pre-trip activities
Do you plan to get your group
together before the trip for an
activity or social event?
Conservation, education and
recreation
How will this AMC-AT trip meet the
mission of the AMC?
www.outdoors.org/about/mission.cfm
We will teach canoe skills and canoe rescue skills. Leave no trace camping.
TOUR OPERATOR AND GUIDE SERVICE INFORMATION
This section should be completed if the trip will be using a tour operator, outfitter, guide service, travel agency or
other such company or person(s) for a significant part of the trip or for the entire trip. Any person(s) or companies
that are handling a significant portion of trip funds or arrangements need to be vetted. If there is more than one
tour operator please provide this information about each such entity.
Will this trip require a tour
Yes
No
operator or guide service
Please describe their services. If you are using a tour operator for the entire trip,
during part of or for the
please describe why you will be using them rather than doing this trip on your own:
entire trip?
Name of tour operator/guide
service
Tour operator website
Safety record
Please provide information
about their safety record.
Insurance
Liability? Yes
No
Maximum amt: $
Do they have liability
Are they willing to list AMC as an
Yes
No
insurance?
additional insured?
Emergency response
Please describe the outfitters’
response plan in the case of an
emergency.
Form Revised July 2013
Adventure Travel Trip Proposal Form, page 3 of 5
Robert White/Sarah Keats
Buffalo River Canoe Trip
RISK ASSESSMENT
Please assess the risks and hazards of your trip. Carefully consider each area of risk and how it may affect your trip.
Devise a plan to prevent each hazard and to respond to it if it becomes necessary. Please be very specific for each section
if applicable.
Trail conditions, river crossings, weather, wildlife (bears, snakes, etc.)
Climate/terrain
Potential hazards
Normal canoeing hazards
Response
We will be canoeing in a park where there are public campgrounds every four to five
miles along the river. Both leaders are AWFA certified. The leader has had extensive
canoe safety training. PFD's will be required at all times.
Political concerns, crime, language translation, terrorism
Foreign Country
Potential hazards
Not applicable.
Response
Not applicable.
Road conditions, drivers, insurance
Transportation
Potential hazards
Normal road hazards.
Response
Follow safety rules.
Level of fitness, screening concerns, experience with equipment or activity
Participants
Potential hazards
Participants need to be able to canoe 5 miles comfortably every day.
Response
A full screening process will eliminate many potential problems. Those that arise will be
dealt with on an individual basis.
Conditions unique to this type of trip
Other
Potential hazards
none
Response
none
EMERGENCY ACTION PLAN
Please describe your plans for dealing with emergencies. Give as much detail as possible and list any special
communications equipment you may need to ensure the safety of your participants. DO NOT LEAVE THIS BLANK
North Arkansas Regional Medical Center in Harrison, AK 870-414-4000. Full
Emergency communication
Phone contacts, language,
emergency services. The river is run by the National Park Service which would be
documentation, distance from
responsible for any emergency evacuations. Park headquarters(870) 439-2502.
emergency services
Cell phones (may not work at all points on the river)
Emergency equipment
What sort of emergency first
aid or communication
equipment (satellite phone,
two-way radios) do you plan
to use, if any?
Contact will be made with emergency personnel using cell phone if it is available, or
Evacuation
Please describe your plan for
through National Park service staff. Take-out points are located every 5-6 miles to
evacuation from the
paddle for help.
backcountry location if
applicable?
Medical care available in Jasper, Arkansas (physician office) approximately 15 miles
Medical care
Please describe the medical
away and also in Harrison, North Arkansas Regional Medical Center 25 miles away.
care available in the area(s)
Contact will be made with emergency personnel (911)
where you will be traveling
and list names and telephone
numbers for these facilities.
COST AND BUDGET DETAILS
Foreign currencies
For int’l trips list each foreign currency, the
current $US dollar exchange rate and what
Form Revised July 2013
Not applicable.
Adventure Travel Trip Proposal Form, page 4 of 5
Robert White/Sarah Keats
Buffalo River Canoe Trip
contingencies you have if that rate changes. If
a tour operator or agent is being used, what
currency is the agent to be paid in?
Non-refundable deposits are required for the cabin rentals and canoes. We will not
Group Trip Deposits
What deposits will be required
send any deposits before we reach our minimim. We have identified alternative
from you by airlines, hotels, tour housing if the cabins are not available.
operators, etc., and when?
The purchase of non-refundable airline tickets will be postponed until it seems clear
Group Trip Refunds
What is the latest date you can
that the trip will go, either three months before arrival or after at least 8 participants
cancel and still receive a full
commit, whichever is first.
refund of any deposits?
$500 with the application and the balance due 3 months before the trip.
Participant deposits
What are the initial deposit and
your schedule of payments by
participants to you?
Cancellation by an accepted participant will not be allowed to raise the cost to the
Cancellation policy
What will be your cancellation
other participants or to the leaders. If a replacement is found for the cancelled
policy for the participants?
participant, there will be a full refund. Otherwise, a refund will be given to the point
where the trip price is not affected.
Minimum numbers
Yes
No
If yes, please describe conditions:
Will you still run the trip if you
do not get the minimum number?
Reference web links:
AMC-ATC Home Page:
Forms:
Deadlines:
E-Mail Addresses:
Club House:
AMC-ATC Chair:
Form Revised July 2013
http://snebulos.mit.edu/orgs/amc/
http://snebulos.mit.edu/orgs/amc/application/
http://snebulos.mit.edu/orgs/amc/committee/proposals/
nholland@outdoors.org
amcatchair@comcast.net
Adventure Travel Trip Proposal Form, page 5 of 5