Pam Madigan/Merri Fox
Cinnamon Bay St. John U.S. Virgin Isles Adventure
SUMMARY OF TRIP INFORMATION
Cinnamon Bay St. John U.S. Virgin Isles Adventure
Leader Pam Madigan
Co-leader Merri Fox
St. John USVI
3/12-3/20/2016
Total # of days 9
Backpacking
Bicycling-Mountain
Bicycling-Road
Title of trip
Leadership
Location(s)
Dates
Type of trip
check all that apply
Camping
Cultural
Family
Hiking
Paddling-Canoeing
Paddling-Sea-Kayaking
Skiing-CrossCountry (Nordic)
Trekking (e.g., hutto-hut)
Snorkeling
Minimum 21
Primary type of trip
Number of participants
(excluding leaders)
Advertised cost
Airfare range if not included
When should the trip notice be
published in AMC Outdoors?
Do you wish to have your trip
listed online before it is
published in AMC Outdoors?
Smaller trips and leader
subsidization
Skiing-Downhill
Snorkeling
(Alpine)
Walking
Other – please describe
Select one of those checked above.
Maximum 28
$ 1350 regular
Does it include airfare? Yes
No
cottages and
$1450 Beachview
cottages with
refrigerators
$ 350-750
Will leaders assist participants with flights? Yes
No
First Appearance: Month June
Year 2015
Last Appearance: Month January
Year 2016
Note: AMC Outdoors is only published in Jan., March, May, July, Sept., Nov.
Yes
No If yes, please list the approximate month and year when it should
be posted on line. asap
Is this proposal for a small group trip – i.e., less than 14 participants and 2
leaders or 7 participants and 1 leader? Yes
No
If yes, why is a small group proposed?
If a participant fee increase of more than 15% is proposed, please explain why?
LEADER AND CO-LEADER INFORMATION
Leader name
Leader address
Leader email
Leader phone
Wilderness first aid
training
CPR training
Prior leading experience
Form Revised February 2014
Pamela Madigan
12 School Street Medfield, MA 02052
pmadigan@verizon.net
Home 508-359-6789
Work 781-251-2101
WFA
AWFA
WFR
Expiration: 1/2017
Cell 617-680-3393
CPR
BLS
Expiration: 5/2015 Scheduled for recertification 4/25/2015
If this is your first Adventure Travel trip as a Leader you must be present at the AMCATC meeting at which the trip proposal is considered.
Please list the last three longer (5+ day) trips you have led for the AMC including
destination, type of trip, dates and number of participants. Feel free to list additional
trips you have led, particularly if they demonstrate experience related to the trip you are
proposing.
Adventure Travel Trip Proposal Form, page 1 of 5
Pam Madigan/Merri Fox
Cinnamon Bay St. John U.S. Virgin Isles Adventure
Trip one
Trip two
Trip three
Other related trip
experience
St. John 2014 with 34 participants
St. John 2013 with 28 participants
St. John 2012 with 26 participants
I have either participated or led trips to St. John for over 30 years
Co-leader name
Co-leader address
Co-leader email
Co-leader phone
Wilderness first aid training
CPR training*
Prior leading experience
Trip one
Trip two
Trip three
Other related trip experience
Scouting
Have either of you led this trip
before or traveled to this area?
Languages
Does either the co-leader or
leader speak the local language?
Couples
Do the leader and co-leader
have a significant personal
relationship?
Private trips Do either of you
lead trips that are private - not
sponsored by the AMC?
Merri Fox
115 North Road, Harwinton, CT 06791
merri.fox@pw.utc.com
Home 860-485-1697
Work 860-565-6435
Cell
WFA
AWFA
WFR
Expiration: Recertifying April 2015
CPR
BLS
Expiration: Recertifying April 2015
If you are a new co-leader you must submit an application to be an Adventure Travel
leader or co-leader prior to submitting this application. Also, it is strongly
recommended that you be present at the AMC-ATC meeting at which the trip proposal
is considered.
Please list the last three longer (5+ day) trips you have led for the AMC including
destination, type of trip, dates and number of participants. Please indicate if you were
the leader or co-leader.
New Zealand 2015 with 18 Participants
Hawaii Natural Wonders 2013
St. John USVI 2011
Has traveled to St. John multiple times as both a leader and independently.
Yes
No
If yes, please describe below:
Both leaders have led multiple trips successfully to St. John
Co-leader: Yes
No
Leader: Yes
No
Not applicable:
Yes
No
If yes, please list who has agreed to be your back-up in case one or
both of you need to drop out. This is required for approval!
Yes
No
If yes, please note that you cannot advertise AMC and private
trips together unless there is a clear distinction between the two in any materials
you send out.
LOGISTICAL DETAILS OF TRIP
Summary
Please provide a description
of the trip and the activities
planned. If available, please
include or attach an itinerary.
Accommodations
Please describe your plans for
accommodation(s)
Meals: Please describe your
plans for providing meals. If
the budget includes any funds
for leader meals not shared
with the group please justify.
Form Revised February 2014
Camping in cottages at Cinnamon Bay Campground in the Virgin Islands National Park
on St. John. Daily trips to explore the island will include swimming, snorkeling, hiking,
and learning about the history, flora, and fauna.
Cottages are provided by Cinnamon Bay National Park Campground. Prices are
advertised as double occupany. Triple occupany available upon request.
Three group meals are included in the trip budget. Also included are funds for leader
suppers on arrival day when because of varying flight arrival times and time to set up in
camp it is impractical to have a group meal. The leaders will assist the participants with
their meal arrangements on that day. Participants are on their own for all other meals.
The T’ree Lizard Restaurant and a small camp store are at the Campground. There will
be opportunities for shopping in markets in Cruz Bay and evening trips to the many
excellent restaurants. Typically participants prepare their own breakfast and a trail lunch
Adventure Travel Trip Proposal Form, page 2 of 5
Cinnamon Bay St. John U.S. Virgin Isles Adventure
Local Transportation
Please describe your plans for
local transportation
Will leaders or participants be
drivers of motor vehicles?
Permits or permissions
Does the trip require special
permits or permissions?
(required on many U.S.
federal lands and national
parks)
Special equipment
Does the trip require special
equipment?
Special experience
Does the trip require special
skills on the part of the
participant?
Pam Madigan/Merri Fox
in camp.
We will be renting 10-person jitney vehicles from Delbert Hill and/or Cool Breeze
Rentals for group use on St. John. These will be primarily driven by the trip leaders and
participants experienced with roads on St. John. Participant volunteer backup drivers
will be carefully screened and instructed on driving in St. John. For transport to and
from the airport we will use the standard commercial transport available at the airport.
Will leaders be drivers?
Will volunteer participants be drivers?
If so, MVR checks will be needed. See Appendix S1.
Yes
No
If yes, please describe below what you will need to do to obtain them:
If no, please describe the process you went through to find out that they were not
required:
We have led multiple trips to Cinnamon Bay for many years. No permits are needed.
Yes
No
If yes, please describe below what type of equipment and how you
will ensure that people know how to use it:
Yes
No
If yes, please describe below what type of experience? Also describe
how you will ensure that the participant has this experience?
No special skills are required although those who are comfortable swimmers will be
better able to enjoy the snorkeling. Swimming skills are important as most participants
will spend much of the time in the water. Snorkeling experience is helpful, but this skill
is easily learned by experienced swimmers.
Yes
No
If yes, please describe below what you will do:
We will email multiple notices prior to the trip. In addition the leaders call each
participant before the trip to go over trip plans, expectations, and details.
Pre-trip activities
Do you plan to get your group
together before the trip for an
activity or social event?
Conservation, education and
recreation
How will this AMC-AT trip meet the
mission of the AMC?
www.outdoors.org/about/mission.cfm
A significant activity will be snorkeling and observing and learning about the
many kinds of fish, coral, and other creatures that inhabit the reefs. Local
interpretive Ranger walks, campground presentations, local festivals and events,
talks and slide shows will be included. These provide education about the
history and culture of St. John. Tentative plans include an optional one-half day
for a service project.Heat stroke, sunburn, drowning, spiny urchins, bug bites
TOUR OPERATOR AND GUIDE SERVICE INFORMATION
This section should be completed if the trip will be using a tour operator, outfitter, guide service, travel agency or
other such company or person(s) for a significant part of the trip or for the entire trip. Any person(s) or companies
that are handling a significant portion of trip funds or arrangements need to be vetted. If there is more than one
tour operator please provide this information about each such entity.
Will this trip require a tour
Yes
No
operator or guide service
Please describe their services. If you are using a tour operator for the entire trip,
during part of or for the
please describe why you will be using them rather than doing this trip on your own:
entire trip?
Name of tour operator/guide
service
Tour operator website
Safety record
Please provide information
about their safety record.
Insurance
Liability? Yes
No
Maximum amt: $
Do they have liability
Are they willing to list AMC as an
Yes
No
insurance?
additional insured?
Emergency response
Please describe the outfitters’
Form Revised February 2014
Adventure Travel Trip Proposal Form, page 3 of 5
Pam Madigan/Merri Fox
Cinnamon Bay St. John U.S. Virgin Isles Adventure
response plan in the case of an
emergency.
RISK ASSESSMENT
Please assess the risks and hazards of your trip. Carefully consider each area of risk and how it may affect your trip.
Devise a plan to prevent each hazard and to respond to it if it becomes necessary. Please be very specific for each section
if applicable.
Trail conditions, river crossings, weather, wildlife (bears, snakes, etc.)
Climate/terrain
Potential hazards
Heat stroke, sunburn, drowning, spiny urchins, bug bites
Response
Caution participants regularly to use sun screen, emphasize and reemphasize adequate
hydration and bring water on all day trips. Warn participants about sea urchins. Observe
all participants and use a buddy safe swim procedure. Use extra precautions if the water
is rough. Warn participants to bring and use insect repellent especially at dusk if they are
sensitive to bug bites.
Political concerns, crime, language translation, terrorism
Foreign Country
Potential hazards
NA
Response
Road conditions, drivers, insurance
Transportation
Potential hazards
Some roads have steep turns and are narrow.
Response
The selected participant volunteer drivers will be given road instruction and coaching by
Leaders prior to usage. We will purchase collision insurance at the car rental agencies.
Speed limit is 20mph which keeps traveling slow and safe.
Level of fitness, screening concerns, experience with equipment or activity
Participants
Potential hazards
Water safety and hiking accidents. Some participants that elect to go on this trip may be
elderly, have health issues or overrate their hiking ability.
Response
Non swimmers will need to use flotation devices. Cell phones may be used (assuming
they work) on planned day trips for easy access to emergency services. Careful
screening of medical records. In addition, doctor's notes are requested as deemed
necessary.
Conditions unique to this type of trip
Other
Potential hazards
no other known hazards
Response
EMERGENCY ACTION PLAN
Please describe your plans for dealing with emergencies. Give as much detail as possible and list any special
communications equipment you may need to ensure the safety of your participants. DO NOT LEAVE THIS BLANK
We will carry all emergency contact information for local emergency services with us.
Emergency communication
Phone contacts, language,
We will never be more than one-half hour from a paved road. Leaders will have the
documentation, distance from
information with them during the trip for easy access as well. Emergencies will be
emergency services
documented and reported immediately to AMC Travel Program Coordinator and the
Adventure Travel Chair. Leader will also have a cell phone.
We routinely carry a first aid kit. Cells are used when possible for communication;
Emergency equipment
What sort of emergency first
however, reception on mountainous St. John is very poor. One calls 340-776-9110 to
aid or communication
reach emergency services from a cell phone on St. John as 911 calls are routed to St.
equipment (satellite phone,
Thomas.
two-way radios) do you plan
to use, if any?
Cell phones will be used in case of a true emergency. Park Service or Water taxi will be
Evacuation
Please describe your plan for
used as needed. The Park Services and/or local emergency services and On-Call willl be
evacuation from the
notified in the event of an emergency.
backcountry location if
applicable?
St. John has the Myrah Keating Smith Community Health Center (340-693-8900) on
Medical care
Please describe the medical
Center Line Road. My co-leader or I will drive a trip participant there if needed. Should
Form Revised February 2014
Adventure Travel Trip Proposal Form, page 4 of 5
Pam Madigan/Merri Fox
Cinnamon Bay St. John U.S. Virgin Isles Adventure
care available in the area(s)
where you will be traveling
and list names and telephone
numbers for these facilities.
medical care be an emergency, leaders will call the 911 service on the island and then
take participant to clinic if deemed necessary. St. Thomas has a full service hospital
available by water taxi.
COST AND BUDGET DETAILS
NA
Foreign currencies
For int’l trips list each foreign currency, the
current $US dollar exchange rate and what
contingencies you have if that rate changes. If
a tour operator or agent is being used, what
currency is the agent to be paid in?
Leaders have already paid a $1000 deposit to secure the Cinnamon Bay Campground
Group Trip Deposits
What deposits will be required
cottages. This deposit is refundable up to 30 days prior to trip start date of 3/12/2016.
from you by airlines, hotels, tour
operators, etc., and when?
February 12, 2016 for Cinnamon Bay. Airline tickets will be purchased in participants
Group Trip Refunds
What is the latest date you can
names so they will be responsible for their own flights.
cancel and still receive a full
refund of any deposits?
$400 initial deposit. Balance of trip fee due January 4, 2016. Participants will pay and
Participant deposits
What are the initial deposit and
be responsible for their own flights tickets upon trip acceptance.
your schedule of payments by
participants to you?
Trip cancellations prior to 9/15/15 will be entitled to a refund on money deposited with
Cancellation policy
What will be your cancellation
the AMC less a minimum administration charge of $100.00.
policy for the participants?
Cancellations after 9/15/15 will be subject to a $200.00 cancellation charge, and
refunds will only be refunded to the extent that the cost of the trip for other
participants is not affected. Participants are responsible for their own airline tickets.
Most domestic airlines no longer give refunds for cancellations; instead, they issue
coupons for a future trip with an administrative charge of $100.00 and an expiration
date. Trip cancellation insurance is advised and policy information is supplied to all
participants. No refund can be granted after the trip has begun.
Minimum numbers
Yes
No
If yes, please describe conditions:
Will you still run the trip if you
This is an unlikely concern.
do not get the minimum number?
Reference web links:
AMC-ATC Home Page:
Forms:
Deadlines:
E-Mail Addresses:
Club House:
AMC-ATC Chair:
Form Revised February 2014
http://snebulos.mit.edu/orgs/amc/
http://snebulos.mit.edu/orgs/amc/application/
http://snebulos.mit.edu/orgs/amc/committee/proposals/
nholland@outdoors.org
mikebarry657@mac.com
Adventure Travel Trip Proposal Form, page 5 of 5