Carl Rosenthal/Bill Wheeler
Guadalupe, Carlsbad Caverns and Southeast New Mexico
SUMMARY OF TRIP INFORMATION
Guadalupe, Carlsbad Caverns and Southeast New Mexico
Leader Carl Rosenthal
Co-leader Bill Wheeler
New Mexico - Alamogordo, Ruidoso, Carlsbad, White's City; Texas - El Paso
April 21, 2012 - April 29, 2012
Total # of days 9
Hiking
Downhill skiing
Kayaking
Title of trip
Leadership
Location(s)
Dates
Type of trip
check all that apply
Backpacking
Cultural
Road biking
Nordic ski
Mountain biking
Snorkeling
Other – please describe
Number of participants
(excluding leaders)
Advertised cost
Airfare range if not included
Do you wish to have your trip
listed online before it is
published in The Outdoors?
Smaller trips and leader
subsidization
Max 14
Min 10
$ 1,150
Does it include airfare? Yes
No
$ 500-600
Yes
No If yes, please list the approximate month (max is one year in
advance of trip)
August, 2011
Is this proposal for a small group trip – i.e., less than 14 participants and 2
leaders or 7 participants and 1 leader? Yes
No
If yes, why is a small group proposed?
If a participant fee increase of more than 15% is proposed, please explain
why?
LEADER AND CO-LEADER INFORMATION
Leader name
Leader address
Leader email
Leader phone
Wilderness first aid training
CPR training
Prior leading experience
Trip one
Trip two
Trip three
Other related trip experience
Co-leader name
Carl Rosenthal
58 Overlook Drive, Center Conway, NH 03813
crosenthal789@msn.com
Home 603-447-1858
Work
WFA
AWFA
WFR
Expiration: 11/2011 Will be renewed prior to this trip
CPR
BLS
Expiration: 11/2011 Will be renewed prior to this trip.
Please list the last three longer (5+ day) trips you have led for the AMC including
destination, type of trip, dates and number of participants. Feel free to list additional
trips you have led, particularly if they demonstrate experience related to the trip you
are proposing.
Bulgaria, hiking, Sep. 8-19, 2010; 14 participants + 2 leaders
Peru, trekking & Sightseeing, July 10-25, 2010; 14 participants + 2 leaders
Alaska July, 2009; 15 participants + 2 leaders
Bill Wheeler

To lead a major excursion you must have current CPR and WFA at the time of your trip (or AWFA for all backcountry
trips). If you do not have the required level of certification at the time you submit your proposal or it will expire before
the date of your trip, you will need to make arrangements to recertify in a timely manner.
Revised October 2009
Major Excursions Trip Proposal Form, page 1 of 5
Carl Rosenthal/Bill Wheeler
Guadalupe, Carlsbad Caverns and Southeast New Mexico
Co-leader address
Co-leader email
Co-leader phone
Wilderness first aid training*
CPR training*
Prior leading experience
Trip one
Trip two
Trip three
Other related trip experience
2506 Mill Pond Drive, South Windsor, CT 06074
bwheelsjr@cox.net
Home 860-324-7374
Work
WFA
AWFA
WFR
Expiration: 03/12 Will be renewed prior to this trip.
CPR
BLS
Expiration: 03/12 Will be renewed prior to this trip.
If you are a new co-leader you must submit an application to be a major excursions
leader or co-leader prior to submitting this application.
Bulgaria, hiking, Sep. 8-19, 2010; 14 participants + 2 leaders
Scouting
Have either of you led this trip
before or traveled to this
area?
Languages
Does either the co-leader or
leader speak the local
language?
Couples
Do the leader and co-leader
have a significant personal
relationship?
Private trips
Do either of you lead trips that
are private - not sponsored by
the AMC?
Yes
No
If yes, please describe below:
Carl has led AMC trips to Guadalupe and Carlsbad in 2004, 2003 and 2002 and to
Southeast New Mexico in 2004.
Executive summary
Please provide a brief
description of the trip and the
activities planned.
From El Paso, TX, continue on to the rugged beauty of the Southeast New Mexico
mountains, Guadalupe National Park and Carlsbad Caverns. We will see desert flowers,
rocky peaks, sheer cliffs and rugged canyons. The Guadalupe Mountains are an oasis in
the desert. We will be climbing the highest peak in Texas, 8,749’ Guadalupe Peak. We
will also pay a visit to nearby Carlsbad Caverns, considered by most who see them to be
the most beautiful of all caverns. Late afternoons can be spent relaxing at our motel,
visiting historic sites in the nearby mountain towns and enjoying southwestern foods at
area restaurants. Fly to and from El Paso, TX. Stay in motels. Rent cars to travel.
Group dinners included in price.
Stay in motels.
Co-leader: Yes
No
Leader: Yes
No
Not applicable:
Yes
No
If yes, please list who has agreed to be your back-up in case one or
both of you need to drop out. This is required for approval!
Yes
No
If yes, please note that you cannot advertise AMC and private trips
together unless there is a clear distinction between the two in any marketing
materials you send out.
LOGISTICAL DETAILS OF TRIP
Accommodations
Please describe your plan for
accommodation(s)
Meals
Please describe your plan for
providing meals
Permits or permissions
Does the trip require special
permits or permissions?
(required on many U.S.
federal lands and national
parks)
Special equipment
Does the trip require special
Revised October 2009
Dinners are included in the price, breakfasts and lunches are not included. Participants
will have the opportunity to purchase breakfasts and lunches.
Yes
No
If yes, please describe below what you will need to do to obtain them:
If no, please describe the process you went through to find out that they were not
required:
Permits not required on three previous trips.
Yes
No
If yes, please describe below what type of equipment and how you
will ensure that people know how to use it:
Major Excursions Trip Proposal Form, page 2 of 5
Carl Rosenthal/Bill Wheeler
Guadalupe, Carlsbad Caverns and Southeast New Mexico
equipment?
Special experience
Does the trip require special
skills on the part of the
participant?
Pre-trip activities
Do you plan to get your group
together before the trip for an
activity or social event?
Conservation, education and
recreation
How will this major excursion
meet the mission of the AMC?
www.outdoors.org/about/
mission.cfm
Yes
No
If yes, please describe below what type of experience? Also describe
how you will ensure that the participant has this experience?
Yes
No
If yes, please describe below what you will do:
Education: Visit Carlsbad Caverns, learn about geology, birds, wild flowers, bats,
caverns. Recreation: hiking
TOUR OPERATOR AND GUIDE SERVICE INFORMATION
Will this trip require a tour
operator or guide service
during part, or the entire
trip?
Name of tour operator/guide
service
Tour operator website
Safety record
Please provide information
about their safety record.
Insurance
Do they have liability
insurance?
Emergency response
Please describe the outfitters’
response plan in the case of an
emergency.
Yes
No
Please describe their services. If you are using a tour operator for the entire trip,
please describe why you will be using them rather than doing this trip on your own:
Liability? Yes
No
Are they willing to list AMC as an
additional insured?
Maximum amt: $
Yes
No
RISK ASSESSMENT
Please assess the risks and hazards of your trip. Carefully consider each area of risk and how it may affect your trip.
Devise a plan to prevent each hazard and to respond to it if it becomes necessary. Please be very specific for each section
if applicable.
Trail conditions, river crossings, weather, wildlife (bears, snakes, etc.)
Climate/terrain
Potential hazards
Hyperthermia, sunburn, hypothermia
Response
See participants drink water, apply sunburn lotion, lip balm, carry adequate clothing
Political concerns, crime, language translation, terrorism
Foreign Country
Potential hazards
Response
Road conditions, drivers, insurance
Transportation
Potential hazards
Car rental
Response
Purchase Loss Damage Waiver Insurance
Level of fitness, screening concerns, experience with equipment or activity
Participants
Potential hazards
Response
Experienced hikers in good physical condition, ask participants to contribute to the group
having a good time in a safe environment
Conditions unique to this type of trip
Other
Revised October 2009
Major Excursions Trip Proposal Form, page 3 of 5
Carl Rosenthal/Bill Wheeler
Guadalupe, Carlsbad Caverns and Southeast New Mexico
Potential hazards
Response
EMERGENCY ACTION PLAN
Please describe your plans for dealing with emergencies. Use as much detail as possible, and list any special
communications equipment you may need to ensure the safety of your participants. DO NOT LEAVE THIS SECTION
BLANK
Will be hiking in National Parks and National Forest, will manage any accident scene,
Emergency communication
Phone contacts, language,
get help from Park Rangers or Forest Service Rangers on trail or at Visitor Centers.
documentation, distance from
emergency services
Will carry cell phones and emergency numbers.
Emergency equipment
What sort of emergency first
aid or communication
equipment (satellite phone,
two-way radios) do you plan
to use, if any?
Evacuation
Please describe your plan for
evacuation from the
backcountry location if
applicable?
Carlsbad Medical Center, 2430 W. Pierce Street, Carlsbad, NM 88220 (575) 887-4100
Medical care
Please describe the medical
Lincoln County Medical Center, 211 Sudderth Drive, Ruidoso, NM 88345 (575) 257care available in the area(s)
8200
where you will be traveling
Gerald Champion Regional Medical Center, 2669 North Scenic Drive, Alamogordo, NM
and list names and telephone
88310 (575) 439-6100
numbers for these facilities.
COST AND BUDGET DETAILS
Foreign currencies
For int’l trips list each foreign
currency, the current $US
dollar exchange rate and what
contingencies you have if that
rate changes. If a tour
operator or agent is being
used, what currency is the
agent to be paid in?
Deposits
What deposits will be required
by airlines, hotels, tour
operators, etc., and when?
Refunds
What is the latest date you can
cancel and still receive a full
refund?
Participant deposit
What are the initial deposit
and your schedule of
payments?
Cancellation policy
What will your cancellation
policy be for the participants?
Revised October 2009
N/A
N/A
$400 deposit, balance due January 21, 2012
The AMC cancellation policy is based on the simple precept that your cancellation shall
not raise the cost of the trip to any of the participants or the leaders. Therefore, if you
cancel, your refund will be all that you have paid, less expenses already incurred and
Major Excursions Trip Proposal Form, page 4 of 5
Carl Rosenthal/Bill Wheeler
Guadalupe, Carlsbad Caverns and Southeast New Mexico
Minimum numbers
Will you still run the trip if you
do not get the minimum
number?
Reference web links:
MEC Home Page:
Forms:
Deadlines:
E-Mail Addresses:
Club House:
MEC Chair:
Revised October 2009
future expenses which can not be avoided. You may forfeit the amount budgeted for
your lodging, car rental and trip overhead, which is most of the trip fee. If you cancel
and the trip still fully books, then your fees will be refunded in full with the exception
that, after airline tickets have been purchased, you own the tickets and that part of the fee
cannot be refunded.
Yes
No
If yes, please describe conditions:
http://snebulos.mit.edu/orgs/amc/
http://snebulos.mit.edu/orgs/amc/application/
http://snebulos.mit.edu/orgs/amc/listings
cyout@outdoors.org
mecchair@amcboston.org
Major Excursions Trip Proposal Form, page 5 of 5