Touring and Tasting: Cycling through California's Wine Country
Andrea Deaton/Jon Christensen
SUMMARY OF TRIP INFORMATION
Touring and Tasting: Cycling through California's Wine Country
Leader Andrea Deaton
Co-leader Jon Christensen
Sonoma and Napa Counties, California
October 6-14, 2012
Total # of days 9
Backpacking
Bicycling-Mountain
Bicycling-Road
Title of trip
Leadership
Location(s)
Dates
Type of trip
check all that apply
Camping
Cultural
Family
Hiking
Paddling-Canoeing
Paddling-Sea-Kayaking
Skiing-CrossCountry (Nordic)
Walks
Number of participants
(excluding leaders)
Advertised cost
Airfare range if not included
Do you wish to have your trip
listed online before it is
published in The Outdoors?
Smaller trips and leader
subsidization
Minimum 8
Skiing-Downhill
(Alpine)
Other – please describe
Snorkeling
Maximum 10
$ approx $2460
Does it include airfare? Yes
No
$ approx $600
Yes
No If yes, please list the approximate month and year when it should
be posted on line. Immediately
Is this proposal for a small group trip – i.e., less than 14 participants and 2
leaders or 7 participants and 1 leader? Yes
No
If yes, why is a small group proposed? We don't want to have a large group for
safety purposes when biking. We prefer to have a private home instead of hotel
rooms, and most houses do not offer 12-14 separate beds (assuming singles) in their
homes.
If a participant fee increase of more than 15% is proposed, please explain
why?
LEADER AND CO-LEADER INFORMATION
Leader name
Leader address
Leader email
Leader phone
Wilderness first aid training
CPR training
Prior leading experience
Trip one
Trip two
Trip three
Other related trip experience
Andrea Deaton
PO Box 2952, Jackson, WY 83001
andrea.deaton@gmail.com
Home 267-738-8048
Work
WFA
AWFA
WFR
Expiration: 6/13
CPR
BLS
Expiration: 6/13
Please list the last three longer (5+ day) trips you have led for the AMC including
destination, type of trip, dates and number of participants. Feel free to list additional
trips you have led, particularly if they demonstrate experience related to the trip you
are proposing.
Costa Rica Hiking, April 2011
Hawaii Backpacking, Dec/ Jan 2010-11
Patagonia Backpacking Dec/Jan 2009-10
Tuscany Biking, Yosemite Backpacking, Tetons/Yellowstone Backpacking, Belize

To lead an Adventure Travel trip you must have current CPR and WFA certifications at the time of your trip (or AWFA
for all backcountry trips). If you do not have the required level of certification at the time you submit your proposal or it
will expire before the date of your trip, you will need to make arrangements to recertify in a timely manner and you
should describe your plans to do so in a note.
Form Revised July 2011
Adventure Travel Trip Proposal Form, page 1 of 6
Touring and Tasting: Cycling through California's Wine Country
Andrea Deaton/Jon Christensen
Multi-Sport, New Zealand Backpacking, Kilimanjaro Summit, Colorado Backpacking
Co-leader name
Co-leader address
Co-leader email
Co-leader phone
Wilderness first aid training*
CPR training*
Prior leading experience
Trip one
Trip two
Trip three
Other related trip experience
Scouting
Have either of you led this trip
before or traveled to this area?
Languages
Does either the co-leader or
leader speak the local language?
Couples
Do the leader and co-leader
have a significant personal
relationship?
Private trips
Do either of you lead trips that
are private - not sponsored by
the AMC?
Jon Christensen
PO Box 11002 Jackson, WY 83002
jlcnpsla@netscape.net
Home 307-734-8065
Work 307-690-1869
WFA
AWFA
WFR
Expiration: 6/13
CPR
BLS
Expiration: 6/13
If you are a new co-leader you must submit an application to be a major excursions
leader or co-leader prior to submitting this application. Please list the last three
longer (5+ day) trips you have led for the AMC including destination, type of trip,
dates and number of participants. Please indicate if you were the leader or co-leader.
NONE
Yes
No
If yes, please describe below:
Andrea has biked and stayed in this area in 2007.
Co-leader: Yes
No
Leader: Yes
No
Not applicable:
Yes
No
If yes, please list who has agreed to be your back-up in case one or
both of you need to drop out. This is required for approval!
Collen Yout
Yes
No
If yes, please note that you cannot advertise AMC and private
trips together unless there is a clear distinction between the two in any materials
you send out.
LOGISTICAL DETAILS OF TRIP
Executive summary
Please provide a brief
description of the trip and the
activities planned.
Accommodations
Please describe your plans for
accommodation(s)
Meals
Please describe your plans for
providing meals
Local Transportation
Form Revised July 2011
We will begin our trip by spending the first evening and following morning in San
Francisco exploring some of the cultural and historical sites. The focus of the remainder
of our trip will be moderate paced road riding for a total of 5 days, and one day off midweek for sightseeing and relaxing. We will also offer opportunities for stopping along
our biking routes or half day experiences such as hiking in Armstrong Redwood State
Park, taking a cooking class, a soak in a hot spring, star viewing at the Robert Ferguson
Observatory and wine tasting at the multitude of wineries. We will cater to the level of
the riding of the group, and offer faster and slower paced rides.
The first night will be spent in the historic Fisherman's Wharf hostel which is owned by
National Park Service and operated by Hosteling International. We will have private
accomodations. The remainder of the week we will be in a private rental home near
Sonoma. This will be our home base and will allow us to unwind and not have to move
our accommodations (and luggage) around. The house has 6 bedrooms (sleeping for 12)
or 9 separate beds, a large kitchen, swimming pool and hot tub.
Welcome and final dinners will be at nice restaurants. The majority of dinners will be
cooked at our rental home. Cooking groups will be assigned for each evening to
spearhead the meal preparations. Breakfast and lunch will be purchased by participants.
Breakfasts will be made at the home. Lunches can be carried with us, or purchased at
cafes and delis along our bike ride route. One dinner will be included in our cooking
lesson.
We will rent two 7 passenger mini-vans. We plan to remove the rear seat in one of the
Adventure Travel Trip Proposal Form, page 2 of 6
Touring and Tasting: Cycling through California's Wine Country
Andrea Deaton/Jon Christensen
Please describe your plans for
local transportation
Permits or permissions
Does the trip require special
permits or permissions?
(required on many U.S.
federal lands and national
parks)
Special equipment
Does the trip require special
equipment?
Special experience
Does the trip require special
skills on the part of the
participant?
Pre-trip activities
Do you plan to get your group
together before the trip for an
activity or social event?
Conservation, education and
recreation
How will this major excursion
meet the mission of the AMC?
www.outdoors.org/about/
mission.cfm
vans to use it for several of the bikes. We will also rent two rear mounting bike racks
from the bike rental company to transport the remainder of the bikes (each one typically
can fit about 3-4 bikes).
Yes
No
If yes, please describe below what you will need to do to obtain them:
If no, please describe the process you went through to find out that they were not
required:
All trips are to day-use only locations
Yes
No
If yes, please describe below what type of equipment and how you
will ensure that people know how to use it:
We will rent road or hybrid bikes from a bike rental company in Sonoma. Participants
can choose to ship their bike to the bike store for pick up and assembly. Participants will
also need to bring or can rent helmets. Tool kits are provided by the rental company, but
the leaders will also have them.
Yes
No
If yes, please describe below what type of experience? Also describe
how you will ensure that the participant has this experience?
Participants must be bikers and able to ride about 20 miles/ day at a minimum pace of
10-12 mph. We will screen on the phone, as well as have pre-trip outing.
Yes
No
If yes, please describe below what you will do:
We will plan a weekend bike outing probably in June 2012. One idea is to do a Vermont
bed and breakfast biking tour.
This trip will provide both recreation and natural resource education opportunities.
While traveling through wine country and the state parks of northern California, we will
see many native species that do not exist in the local areas of the northeast. We will have
the opportunity to ride through a redwood forest and learn more about these magnificent
trees. We will also attend a guided night sky starwatch at an obvservatory. And finally,
we will become more proficient with oenology, viticulture and the many varietals and
wine making practices of California wineries.
TOUR OPERATOR AND GUIDE SERVICE INFORMATION
Will this trip require a tour
operator or guide service
during part, or the entire
trip?
Name of tour operator/guide
service
Tour operator website
Safety record
Please provide information
about their safety record.
Insurance
Do they have liability
insurance?
Emergency response
Please describe the outfitters’
response plan in the case of an
emergency.
Yes
No
Please describe their services. If you are using a tour operator for the entire trip,
please describe why you will be using them rather than doing this trip on your own:
No guide, but we will use Sonoma/Napa Bike Tours for our rentals, guidance for route
planning, and they provide roadside assistance.
Liability? Yes
No
Are they willing to list AMC as an
additional insured?
Maximum amt: $
Yes
No
RISK ASSESSMENT
Please assess the risks and hazards of your trip. Carefully consider each area of risk and how it may affect your trip.
Form Revised July 2011
Adventure Travel Trip Proposal Form, page 3 of 6
Touring and Tasting: Cycling through California's Wine Country
Andrea Deaton/Jon Christensen
Devise a plan to prevent each hazard and to respond to it if it becomes necessary. Please be very specific for each section
if applicable.
Trail conditions, river crossings, weather, wildlife (bears, snakes, etc.)
Climate/terrain
Potential hazards
Road riding accident--crash either on ones' own or with another biker or vehicle; bad
weather
Response
Participants are required to wear helmets. Leaders will carry first aid kits to bandage up
any road rash abrasions. The group will travel together while biking for safety as a
group, but set someone as the lead and the sweep to make sure we don't lose anyone
during turns, etc. We will have cell phones and access to calling 911. If there is heavy
rain, we will not plan to bike. There are plenty of other activities available, but we will
consider hiking or other cultural opportunities. If the weather turns bad while riding, we
will be riding through towns with shops and cafes, and wineries (with indoor tasting
rooms). Drivers could consider riding ahead to get the cars, or we can call a cab to pick
up the drivers who will return for the rest of the participants.
Political concerns, crime, language translation, terrorism
Foreign Country
Potential hazards
n/a
Response
Road conditions, drivers, insurance
Transportation
Potential hazards
Drivers not familiar with roads; drinking and driving (or biking).
Response
We will have a minimum of two drivers for both vehicles, and preferably a third for
each. We will also have designated drivers for any time we are doing wine tastings and
driving. The typical biking day will include signficiant bike riding mileage and difficult
terrain in the mornings. Afternoons will be spent more casually with the opportunity to
do a wine tasting (while not doing signficant bike riding) or more stops in towns. A
designated driver will also be appointed for evening activities involving alcohol.
Level of fitness, screening concerns, experience with equipment or activity
Participants
Potential hazards
Not being able to complete the rides, bike breakdown/malfunction
Response
If there is rider fatigue or minor illness, leaders or other drivers can return to car and pick
up the injured/ill rider. The bike rental company provides remote flat changing service
and bike repair (but leaders also can do some of this). On some rides, we might spot a
vehicle at middle location for anyone who wants to do a shorter ride, which will also be
closer for any reason we would need access to the car. If preferred and the group desires,
we will offer shorter and longer (or faster and slower) rides.
Conditions unique to this type of trip
Other
Potential hazards
Response
EMERGENCY ACTION PLAN
Please describe your plans for dealing with emergencies. Give as much detail as possible and list any special
communications equipment you may need to ensure the safety of your participants. DO NOT LEAVE THIS BLANK
We will be closeby (within a few miles) to towns and major medical services.
Emergency communication
Phone contacts, language,
documentation, distance from
emergency services
Leaders will carry cell phones (and participants will be encouraged to carry them also) at
Emergency equipment
What sort of emergency first
all times, and will be able to use them at all times to call each other (if leading different
aid or communication
rides) or emergency services.
equipment (satellite phone,
two-way radios) do you plan
to use, if any?
Evacuation
Please describe your plan for
evacuation from the
backcountry location if
Form Revised July 2011
Adventure Travel Trip Proposal Form, page 4 of 6
Touring and Tasting: Cycling through California's Wine Country
Andrea Deaton/Jon Christensen
applicable?
Medical care
Please describe the medical
care available in the area(s)
where you will be traveling
and list names and telephone
numbers for these facilities.
Sonoma Valley Hospital
347 Andrieux Street
Sonoma, CA 95476
Santa Rosa Memorial Hospital (Trauma II Center)
525 Doyle Park Drive
Santa Rosa, California 95401
Healdsburg District Hospital
1375 University Ave.
Healdsburg, CA 95448
Queen Of The Valley Hospital
1000 Trancas Street
Napa, CA 94558-2941
COST AND BUDGET DETAILS
n/a
Foreign currencies
For int’l trips list each foreign currency, the
current $US dollar exchange rate and what
contingencies you have if that rate changes. If
a tour operator or agent is being used, what
currency is the agent to be paid in?
Deposits are required for the house rental and bike rentals.
Deposits
What deposits will be required
The bike rental and cooking class are personalized and we have begun to inquire and
by airlines, hotels, tour
discuss with the companies; however, will not make payment until a few months ahead
operators, etc., and when?
when we have a final number of participants. The house desposit will be made soon
after if the trip is approved by the committee.
A 25% deposit of the rental rate is due to book the house ($1495). A 25% deposit is
required for the bike rental.
The house deposit is 100% fully refundable if the reservation is cancelled 60 or more
Refunds
What is the latest date you can
days before the reservation. The lastest date is August 7, 2012 to cancel and receive a
cancel and still receive a full
full refund. The bike rental can be canceled up to 48 hours in advance for a full refund
refund of any deposits?
with no refund given after 48 hours.
We will require a deposit of $800 upon submission of the trip application. The next
Participant deposit
What are the initial deposit and
payment of $1000 will be due on April 1, 2012, and the final payment will be due by
your schedule of payments by
July 1, 2012.
participants to you?
If a replacement participant is found after a participant cancels, the cancelling
Cancellation policy
What will your cancellation
partcipant will be refunded their full amount paid minus $50. If no replacement is
policy be for the participants?
found, the participant will be expected to pay all costs/ fees that would be required to
not raise the cost of the trip for the other participants. The closer to the departure date,
the less refund the participant will receive due to payments that have been made for
bike rentals or cooking classes, etc. There are some costs (such as bike rentals) on the
trip that are based on a discount for a minimum number of 8 persons. If somone
cancels and there were only a maximum of 8 persons, they will be responsible for
paying for the difference in increased prices due to not reaching the minimum number
of participants. Participants will be encouraged to take our trip insurance to cover
cancellations due to emergencies.
Minimum numbers
Yes
No
If yes, please describe conditions:
Will you still run the trip if you
If there is not a minimum of 8 participants signed up by July 1, the leaders will take
do not get the minimum number? into consideration going with fewer participants, but probably no fewer than 6
Form Revised July 2011
Adventure Travel Trip Proposal Form, page 5 of 6
Touring and Tasting: Cycling through California's Wine Country
Andrea Deaton/Jon Christensen
participants. At that point, we might consider the option to find less expensive/
smaller house for fewer people, which would keep the cost of the trip about the same
as advertised and keep the price lower for the leaders.
Reference web links:
AMC-ATC Home Page:
Forms:
Deadlines:
E-Mail Addresses:
Club House:
AMC-ATC Chair:
Form Revised July 2011
http://snebulos.mit.edu/orgs/amc/
http://snebulos.mit.edu/orgs/amc/application/
http://snebulos.mit.edu/orgs/amc/committee/proposals/
cyout@outdoors.org
amcatchair@comcast.net
Adventure Travel Trip Proposal Form, page 6 of 6