China's Silk Road from Kashigar to Xi'an
T. Walley Williams III/Judith Dortz
SUMMARY OF TRIP INFORMATION
China's Silk Road from Kashigar to Xi'an
Leader T. Walley Williams III
Co-leader Judith Dortz
Many locations in China
7-25 Sept. 2011
Total # of days 19
Hiking
Downhill skiing
Kayaking
Title of trip
Leadership
Location(s)
Dates
Type of trip
check all that apply
Backpacking
Cultural
Road biking
Nordic ski
Mountain biking
Snorkeling
Other – please describe
Number of participants
(excluding leaders)
Advertised cost
Airfare range if not included
Do you wish to have your trip
listed online before it is
published in The Outdoors?
Smaller trips and leader
subsidization
Max 20
Min 16
$ 4150
Does it include airfare? Yes
No
$ 900-1400
Yes
No If yes, please list the approximate month (max is one year in
advance of trip)
Jan '11
Is this proposal for a small group trip – i.e., less than 14 participants and 2
leaders or 7 participants and 1 leader? Yes
No
If yes, why is a small group proposed?
If a participant fee increase of more than 15% is proposed, please explain
why?
LEADER AND CO-LEADER INFORMATION
Leader name
Leader address
Leader email
Leader phone
Wilderness first aid training
CPR training
Prior leading experience
Trip one
Trip two
Trip three
Other related trip experience
Co-leader name
T. Walley Williams III
71 Orchard St, Belmont, MA 02478-3509
twalley.williamsiii@verizon.net
Home 617-484-1877
Work 508-893-6363 X13
WFA
AWFA
WFR
Expiration: 5/11 Will renew before trip
CPR
BLS
Expiration: 5/11will renew before trip
Please list the last three longer (5+ day) trips you have led for the AMC including
destination, type of trip, dates and number of participants. Feel free to list additional
trips you have led, particularly if they demonstrate experience related to the trip you
are proposing.
China in 2005 with same local leader
Yuccatan Mexico 2009
Judith Dortz

To lead a major excursion you must have current CPR and WFA at the time of your trip (or AWFA for all backcountry
trips). If you do not have the required level of certification at the time you submit your proposal or it will expire before
the date of your trip, you will need to make arrangements to recertify in a timely manner.
Revised October 2009
Major Excursions Trip Proposal Form, page 1 of 5
T. Walley Williams III/Judith Dortz
China's Silk Road from Kashigar to Xi'an
Co-leader address
Co-leader email
Co-leader phone
Wilderness first aid training*
CPR training*
Prior leading experience
Trip one
Trip two
Trip three
Other related trip experience
36 Ash St., Cambridge, MA 02138
jdortz@aol.com
Home 617-876-8516
Work Cell: 617-335-0452
WFA
AWFA
WFR
Expiration: Aug 2011 will renew bofore trip
CPR
BLS
Expiration: Aug 2011 will renew before trip
If you are a new co-leader you must submit an application to be a major excursions
leader or co-leader prior to submitting this application.
China 2005
Sicily 2007
Viet Nam 2003
This sad form does not allow comments in appropriate places. How do I tell you
below that I have studied mandarin twice and will have adequate fluency to deal with
emergencies?
Scouting
Have either of you led this trip
before or traveled to this
area?
Languages
Does either the co-leader or
leader speak the local
language?
Couples
Do the leader and co-leader
have a significant personal
relationship?
Private trips
Do either of you lead trips that
are private - not sponsored by
the AMC?
Yes
No
If yes, please describe below:
TWW has done 4 trips with Richard Wang supplying all local support including meals,
hotels, etc. TWW and Judith lead the 2005 trip. Does running two other trips to about
two thirds of the places we will visit constitute scouting?
Co-leader: Yes
No
Leader: Yes
No
Not applicable:
Executive summary
Please provide a brief
description of the trip and the
activities planned.
Fly to Beijing and see Major sights. All locations until Shanghai before returning are on
the Silk Road. Fly to Kashigar. Fly to Urumqi. Bus to Turfan. Rail to Liuyuan. Fly to
Xi'an. Along the way spend 2-3 nights in each hotel and visit\hike at local archeologica
sightsmuseums, and outdoor sites. In Xi'an see the terracatta Warriors and other
attractions. Visit Wang's home village. Visit other locations before flying to Shanghai
before returning home from there
All Provided by Wang
Yes
No
If yes, please list who has agreed to be your back-up in case one or
both of you need to drop out. This is required for approval!
Ralph Blumnthal
Yes
No
If yes, please note that you cannot advertise AMC and private trips
together unless there is a clear distinction between the two in any marketing
materials you send out.
LOGISTICAL DETAILS OF TRIP
Accommodations
Please describe your plan for
accommodation(s)
Meals
Please describe your plan for
providing meals
Permits or permissions
Does the trip require special
permits or permissions?
(required on many U.S.
federal lands and national
parks)
Special equipment
Does the trip require special
equipment?
Revised October 2009
Provided by Wang except for 2-3 nights on your own.
Yes
No
If yes, please describe below what you will need to do to obtain them:
Trippers are required to get China visas.
If no, please describe the process you went through to find out that they were not
required:
Yes
No
If yes, please describe below what type of equipment and how you
will ensure that people know how to use it:
Major Excursions Trip Proposal Form, page 2 of 5
T. Walley Williams III/Judith Dortz
China's Silk Road from Kashigar to Xi'an
Special experience
Does the trip require special
skills on the part of the
participant?
Pre-trip activities
Do you plan to get your group
together before the trip for an
activity or social event?
Conservation, education and
recreation
How will this major excursion
meet the mission of the AMC?
www.outdoors.org/about/
mission.cfm
Yes
No
If yes, please describe below what type of experience? Also describe
how you will ensure that the participant has this experience?
No
Yes
No
If yes, please describe below what you will do:
Guide will give extensive information about each location including culture, history and
environmental and population discussions
TOUR OPERATOR AND GUIDE SERVICE INFORMATION
Will this trip require a tour
operator or guide service
during part, or the entire
trip?
Name of tour operator/guide
service
Tour operator website
Safety record
Please provide information
about their safety record.
Insurance
Do they have liability
insurance?
Emergency response
Please describe the outfitters’
response plan in the case of an
emergency.
Yes
No
Please describe their services. If you are using a tour operator for the entire trip,
please describe why you will be using them rather than doing this trip on your own:
Richard Wang makes all arrangements including internal flights
Wang Richard (richard_wgt@hotmail.com), Xi'an High-Tech International Travel
Service, Xi'an Hi-Tech International Travel Service and Cultural Travel Centre
Room 806, Building Qinfei
172 East Mutoushi
Xi'an, PRC 710001 Contact: Mr. Richard Wang (General Manager)
Tel, work: (029) 7259694
Tel, home: (029) 8210515
Fax: (029) 7264323
Email: rwxcn@public.xa.sn.cn
Wang has lead at least three AMC trips
Liability? Yes
No
Maximum amt: $
Are they willing to list AMC as an
Yes
No
additional insured?
Will be in cell phone contact with emergengy services in all trip locations. At each
location a local guide is provided with further local knowledge about emergengy
services. The most important safety feature is that there will be a mandarine speaker and
a speaker of the local dialect with the group at all times.
RISK ASSESSMENT
Please assess the risks and hazards of your trip. Carefully consider each area of risk and how it may affect your trip.
Devise a plan to prevent each hazard and to respond to it if it becomes necessary. Please be very specific for each section
if applicable.
Trail conditions, river crossings, weather, wildlife (bears, snakes, etc.)
Climate/terrain
Potential hazards
Snow in western China
Response
Recommend adequate clothing , plan day activities to accommodate actual weather
conditions
Political concerns, crime, language translation, terrorism
Foreign Country
Potential hazards
Language. Trippers will have a card for each hotel for taking a return taxi if required.
Leader will have a tourist's familiarity with Mandarin
Response
Revised October 2009
Major Excursions Trip Proposal Form, page 3 of 5
T. Walley Williams III/Judith Dortz
China's Silk Road from Kashigar to Xi'an
Transportation
Potential hazards
Response
Participants
Potential hazards
Response
Other
Potential hazards
Response
Road conditions, drivers, insurance
Guide hires only government approved busses.
Level of fitness, screening concerns, experience with equipment or activity
None
Conditions unique to this type of trip
None
EMERGENCY ACTION PLAN
Please describe your plans for dealing with emergencies. Use as much detail as possible, and list any special
communications equipment you may need to ensure the safety of your participants. DO NOT LEAVE THIS SECTION
BLANK
See comments above. All guides have local cell phones.
Emergency communication
Phone contacts, language, documentation, distance from
Leader also has cell phone that works in China. This is very
emergency services
helpful when contacting the States in a emergency.
Emergency equipment What sort of emergency first aid or Not required
communication equipment (satellite phone, two-way radios)
do you plan to use, if any?
Evacuation Please describe your plan for evacuation from
NA. TWW and Richard Wang successfully dealt with a
the backcountry location if applicable?
broken femur on 2005 trip using Club's evacuation
insurance.
Medical care Please describe the medical care available in All hotels of the class we are using have a doctor available
the area(s) where you will be traveling and list names and
on call. In addition 911 type response is excellent where
telephone numbers for these facilities.
we will be.
COST AND BUDGET DETAILS
Foreign currencies For int’l trips list each foreign currency, the current $US
Richard Wang quotes his rates in
dollar exchange rate and what contingencies you have if that rate changes. If a dollars. There is a 4% contingency to
tour operator or agent is being used, what currency is the agent to be paid in?
cover any change in the RMB.
No deposit needed until the trip is a go. We will pay the bulk of the fee well ahead of
Deposits
What deposits will be required time because the tour operator needs to book the internal flights early for good rates. We
by airlines, hotels, tour
will also have people get visas as early as possible because the visa number is needed to
operators, etc., and when?
book the internal flights.
Refunds What is the latest
May 10, but there is a cancellation fee of $100.
date you can cancel and still
receive a full refund?
Participant deposit What are $1500 at registration, $1550 May 10, $1100July 10
the initial deposit and your
schedule of payments?
Cancellation fee is $100. No holdback before May 10, Thereafter, person cancelling may
Cancellation policy
What will your cancellation
be assessed up to $1400 to prevent the cancellation from raising the fee to others on the
policy be for the participants? trip. After July 30 that amount may be increased up to $2500.
Minimum numbers
Yes
No
If yes, please describe conditions:
Will you still run the trip if you The most important condition is being sure that the tour guide can still run a viable trip.
do not get the minimum
This number is yet to be determined, but will be. The leader is willing to pay full fare to
number?
make the trip go
Reference web links:
MEC Home Page:
Forms:
Deadlines:
E-Mail Addresses:
Revised October 2009
http://snebulos.mit.edu/orgs/amc/
http://snebulos.mit.edu/orgs/amc/application/
http://snebulos.mit.edu/orgs/amc/listings
Major Excursions Trip Proposal Form, page 4 of 5
China's Silk Road from Kashigar to Xi'an
Club House:
MEC Chair:
Revised October 2009
T. Walley Williams III/Judith Dortz
cyout@outdoors.org
mecchair@amcboston.org
Major Excursions Trip Proposal Form, page 5 of 5