Explore Two Hidden Jewels of the Southwest U.S.
Lynn MattJanis Stahlhut
Major Excursions Trip Proposal Form
Last Revision July 2008
The following pages contain the application to lead an AMC Major Excursion. Please complete the form with as
much detail as possible, and attach additional sheets if necessary. Also include a detailed budget/costing sheet
that clearly shows all costs associated with your planned excursion. The trip proposal form and budget are due
two weeks prior to the MEC meeting in which it will be reviewed. Deadlines will be posted on the MEC leader
website (http://snebulos.mit.edu/orgs/amc/) and sent to you on the MEC leader listserv well in advance of the
meeting. The MEC will not accept late proposals unless the chair is notified in advance with a compelling reason.
Incomplete applications will be returned to you and not reviewed until complete, so please make sure to fill in all
applicable sections.
The application was created in a Microsoft Word protected document. To fill in each section click on the check
box and/or on the grey text box and start typing. The boxes will automatically get larger as you fill in text. If you
find that you need a lot of space to explain a section, please say “see additional attachment” and attach a separate
page.
In addition, the following are helpful during the review process, but need only be submitted after your proposal is
accepted:


50 and 150 word notices for the AMC Outdoors and www.outdoors.org. Please see the current rules http://snebulos.mit.edu/orgs/amc/listings/ and schedule for submitting notices for the AMC Outdoors.
Trip prospectus – without the application forms attached – in Microsoft Word or PDF format
Finally, we need to have on file at Joy Street, the following documents:



A completed confidential medical form for the leader and co-leader (after approval is given)
Copies of first aid and CPR certifications for leader and co-leader (before or after approval is given)
A completed application to be a co-leader if the co-leader is new (before proposal is submitted)
We will accept snail mail applications, but electronic forms are preferred. Please save and forward your
electronic document with the following naming convention:


Leader’s last name, trip destination, year of trip and what type of document it is (application, budget,
Outdoors listing or prospectus)
For example, Smith-New Zealand-2007-Application.doc or Smith-New Zealand-2007-Budget.xls
Applications should be sent electronically to the MEC Chair, Stacia Zukroff, at mecchair@amcboston.org and to
cyout@outdoors.org. They can be mailed to: Travel Programs Coordinator, 5 Joy Street, Boston, MA 02108. If
you have any questions, please contact Stacia at: 781-648-5503 or mecchair@amcboston.org.
Revised October 2009
Major Excursions Trip Proposal Form, page 1 of 6
Explore Two Hidden Jewels of the Southwest U.S.
Lynn MattJanis Stahlhut
SUMMARY OF TRIP INFORMATION
Explore Two Hidden Jewels of the Southwest U.S.
Leader Lynn Matt
Co-leader Janis Stahlhut
Red Rock Canyon, Nevada and Havasu Canyon at the western side of the Grand
Canyon, Arizona
October 8-15, 2011
Total # of days 8
Hiking
Downhill skiing
Kayaking
Title of trip
Leadership
Location(s)
Dates
Type of trip
check all that apply
Backpacking
Cultural
Road biking
Nordic ski
Mountain biking
Snorkeling
Other – please describe
Max 14
Number of participants
(excluding leaders)
Advertised cost
Airfare range if not included
Do you wish to have your trip
listed online before it is
published in The Outdoors?
Smaller trips and leader
subsidization
Min 12
$ 1,810 After Sept. 8, Does it include airfare? Yes
No
2011 the cost of trip
is $2,010. Late signup may also add
more to increased
price of airfare.
$ Airfare is included and covers New England area. Other areas can be covered also
and may or may not invoke an additional cost. If anyone uses ff miles, they will be
refunded the average price of the flights.
Yes
No If yes, please list the approximate month (max is one year in
advance of trip)
Is this proposal for a small group trip – i.e., less than 14 participants and 2
leaders or 7 participants and 1 leader? Yes
No
If yes, why is a small group proposed?
If a participant fee increase of more than 15% is proposed, please explain
why?
LEADER AND CO-LEADER INFORMATION
Leader name
Leader address
Leader email
Leader phone
Wilderness first aid training
CPR training
Prior leading experience
Lynn Matt
3652 118th Avenue Allegan MI 49010
lmatt2002@hotmail.com
Home 269-673-3672
Work
WFA
AWFA
WFR
Expiration: 3/2011 Will be renewed prior to this trip
CPR
BLS
Expiration: 4/2011 Will be renewed prior to this trip
Please list the last three longer (5+ day) trips you have led for the AMC including
destination, type of trip, dates and number of participants. Feel free to list additional
trips you have led, particularly if they demonstrate experience related to the trip you

To lead a major excursion you must have current CPR and WFA at the time of your trip (or AWFA for all backcountry
trips). If you do not have the required level of certification at the time you submit your proposal or it will expire before
the date of your trip, you will need to make arrangements to recertify in a timely manner.
Revised October 2009
Major Excursions Trip Proposal Form, page 2 of 6
Explore Two Hidden Jewels of the Southwest U.S.
Trip one
Trip two
Trip three
Other related trip experience
Co-leader name
Co-leader address
Co-leader email
Co-leader phone
Wilderness first aid training*
CPR training*
Prior leading experience
Trip one
Trip two
Trip three
Other related trip experience
Scouting
Have either of you led this trip
before or traveled to this
area?
Languages
Does either the co-leader or
leader speak the local
language?
Couples
Do the leader and co-leader
have a significant personal
relationship?
Private trips
Do either of you lead trips that
are private - not sponsored by
the AMC?
Lynn MattJanis Stahlhut
are proposing.
Glacier National Park, July 2010, 11 participants
New Mexico, hiking, May 2009, 12 participants
Greece, hiking/site seeing, May 2007, 20 participants
Janis Stahlhut
1465 E. Putnam Ave. #323, Old Greenwich, CT 06870
jstahlhut1@aol.com
Home 203-637-9275
Work 203-820-9275 (cell)
WFA
AWFA
WFR
Expiration: April 2012
CPR
BLS
Expiration:
If you are a new co-leader you must submit an application to be a major excursions
leader or co-leader prior to submitting this application.
Sicily: Pede, Pedale, Pasta; April 2010
White Mountains Hiking Weekend, October 2009
Noble View Hiking Weekend, July 2009
Cape Cod Cycling Weekend, October 2008
Yes
No
If yes, please describe below:
No, both have visited the Grand Canyon, but not the west side of the Grand Canyon
where Havasu Canyon is located. Trails are clearly marked to reservation. As far as,
Red Rock Canyon, leader visited there on Utah trip and found the hiking within 17 miles
of Vegas and very interesting.
Co-leader: Yes
No
Leader: Yes
No
Not applicable:
Yes
No
If yes, please list who has agreed to be your back-up in case one or
both of you need to drop out. This is required for approval!
Yes
No
If yes, please note that you cannot advertise AMC and private trips
together unless there is a clear distinction between the two in any marketing
materials you send out.
LOGISTICAL DETAILS OF TRIP
Executive summary
Please provide a brief
description of the trip and the
activities planned.
Accommodations
Please describe your plan for
accommodation(s)
Meals
Please describe your plan for
Revised October 2009
We will spend 2 days hiking and exploring Red Rock Canyon in Nevada, possibly
scrambling the rocks if the group would like to do that. We will then drive to Hualapai
Hilltop splitting the ride by spending a night in Peach Springs Arizona at the Grand
Canyon Cavern. The next morning we drive 65 miles of unserviced road to Hualapai
Hilltop to stay for 2 nights/3 days in the Havasu Canyon. One day to hike down, one day
to explore the waterfalls and one day to hike back up to Hualapai Hilltop. We will then
stay one more night in Peach Springs before we drive back to Las Vegas and hike for an
additonal day before we catch our afternoon flight home.
Our first two nights will be at the Imperial Palace in Vegas. The next night will be in the
town of Peach Springs at the Grand Canyon Caverns. After we hike down the canyon,
the next two nights will be at the Havasupai Indian Reservation. We then will spend a
night night back in Peach Springs before our drive back to Vegas where we can hike the
afternoon and spend the night at the Imperial Palace before we catch afternoon flights
home.
Food will be bought so trippers can make their own lunches while hiking Red Rock
Canyon. Breakfasts and dinners will be at a nearby restaurant. Breakfasts and dinners
Major Excursions Trip Proposal Form, page 3 of 6
Explore Two Hidden Jewels of the Southwest U.S.
providing meals
Permits or permissions
Does the trip require special
permits or permissions?
(required on many U.S.
federal lands and national
parks)
Lynn MattJanis Stahlhut
will be provided at the Grand Canyon Caverns and Havasupai Indian Reservation. We
will carry roll-ups and energy bars for lunches while we are in the canyon. Rumor has it
that the lunches are not very good at the reservation.
Yes
No
If yes, please describe below what you will need to do to obtain them:
A Red Rock Canyon Pass, of $10, is required on all vehicles with 1-4 people entering
Red Rock Caverns. Each additional person is $3 a piece. This can be purchased at the
entrance to the canyon. I budgeted an additional $150 for group hiking for the BLM.
For Havasupai Indian Reservation, a $39/person entrance fee/tax is required. Also a
$5/person environmental care fee is required.
If no, please describe the process you went through to find out that they were not
required:
Special equipment
Does the trip require special
equipment?
Special experience
Does the trip require special
skills on the part of the
participant?
Pre-trip activities
Do you plan to get your group
together before the trip for an
activity or social event?
Conservation, education and
recreation
How will this major excursion
meet the mission of the AMC?
www.outdoors.org/about/
mission.cfm
Yes
No
If yes, please describe below what type of equipment and how you
will ensure that people know how to use it:
Hiking poles will be recommended.
Yes
No
If yes, please describe below what type of experience? Also describe
how you will ensure that the participant has this experience?
Appropriate conditioning and hiking skills required.
Yes
No
If yes, please describe below what you will do:
Educational because we are visiting one of the great natural sites of Nevada and Arizona.
Conservational because we will encourage carry-in carry-out. Recreational because we
will hike the Red Rock Canyon and Havasupai Canyon in.
TOUR OPERATOR AND GUIDE SERVICE INFORMATION
Will this trip require a tour
operator or guide service
during part, or the entire
trip?
Name of tour operator/guide
service
Tour operator website
Safety record
Please provide information
about their safety record.
Insurance
Do they have liability
insurance?
Emergency response
Please describe the outfitters’
response plan in the case of an
emergency.
Yes
No
Please describe their services. If you are using a tour operator for the entire trip,
please describe why you will be using them rather than doing this trip on your own:
Liability? Yes
No
Are they willing to list AMC as an
additional insured?
Maximum amt: $
Yes
No
RISK ASSESSMENT
Revised October 2009
Major Excursions Trip Proposal Form, page 4 of 6
Explore Two Hidden Jewels of the Southwest U.S.
Lynn MattJanis Stahlhut
Please assess the risks and hazards of your trip. Carefully consider each area of risk and how it may affect your trip.
Devise a plan to prevent each hazard and to respond to it if it becomes necessary. Please be very specific for each section
if applicable.
Trail conditions, river crossings, weather, wildlife (bears, snakes, etc.)
Climate/terrain
Potential hazards
Extreme climate differential between the rim and floor of the Canyon. Vegas
temperature may be extremely hot at this time of year, but the average is 70 degrees.
Response
Trip is planned in late autumn to minimize the climate extreme inherent to summer
weather. Participants will be required to carry adequate hydration.
Political concerns, crime, language translation, terrorism
Foreign Country
Potential hazards
n/a
Response
Road conditions, drivers, insurance
Transportation
Potential hazards
The drive from Peach Springs to Hualapai Hills is 65 miles of non-serviced road.
Response
We will be have to make sure that everyone has lunch, the vehicles are filled with gas.
Level of fitness, screening concerns, experience with equipment or activity
Participants
Potential hazards
Hiking requires solid intermediate hiking skills and seasonal conditioning. Water is not
available on the trail to the Havasupai Indian Reservation.
Response
Applicants will be screened for hiking experience and fitness level. We have to be
prepared with two quarts of water for the hike down. We can get water at the Indian
Reservation for our ascent back up the Havasu Canyon.
Conditions unique to this type of trip
Other
Potential hazards
Toenails falling off because feet keep hitting hiking shoes.
Response
Recommend everyone cuts their toenails very short to prevent loss of nails.
EMERGENCY ACTION PLAN
Please describe your plans for dealing with emergencies. Use as much detail as possible, and list any special
communications equipment you may need to ensure the safety of your participants. DO NOT LEAVE THIS SECTION
BLANK
Most cell phones do not have service once we are approximately 10 miles from Peach
Emergency communication
Phone contacts, language,
Springs, AZ, (approximately 65 miles from the Havasupai trailhead). If anything
documentation, distance from
happens in the Havasupai Indian Reservation, we will have to contact a tribal member to
emergency services
deliver a message.
Leader and co-leader will carry emergency kits.
Emergency equipment
What sort of emergency first
aid or communication
equipment (satellite phone,
two-way radios) do you plan
to use, if any?
If any severe emergency happens, the injured person will have to leave the canyon by
Evacuation
Please describe your plan for
mule or helicopter.
evacuation from the
backcountry location if
applicable?
Summerlin Hospital Medical Center - 657 Town Center Drive
Medical care
Please describe the medical
Las Vegas, NV 89144 (702) 233-7000
care available in the area(s)
where you will be traveling
Valley Hospital Medical Center - 620 Shadow Lane
and list names and telephone
Las Vegas, NV 89106 (702) 388-4000
numbers for these facilities.
As far as the Havasupai Reservation, we have to make sure the trippers know that
hospital facilities for serious medical problems may be a long way away, that a doctor
may not always be available, and that evacuation can be prolonged, difficult, and
expensive. The trip covers evacuation costs, but it will still be difficult.
Revised October 2009
Major Excursions Trip Proposal Form, page 5 of 6
Explore Two Hidden Jewels of the Southwest U.S.
Lynn MattJanis Stahlhut
Most cell phones do not have service once we are approximately 10 miles from Peach
Springs, AZ, (approximately 65 miles from the Havasupai trailhead).
COST AND BUDGET DETAILS
Foreign currencies
For int’l trips list each foreign
currency, the current $US
dollar exchange rate and what
contingencies you have if that
rate changes. If a tour
operator or agent is being
bused, what currency is the
agent to be paid in?
Deposits
What deposits will be required
by airlines, hotels, tour
operators, etc., and when?
Refunds
What is the latest date you can
cancel and still receive a full
refund?
Participant deposit
What are the initial deposit
and your schedule of
payments?
Cancellation policy
What will your cancellation
policy be for the participants?
Minimum numbers
Will you still run the trip if you
do not get the minimum
number?
Reference web links:
MEC Home Page:
Forms:
Deadlines:
E-Mail Addresses:
Club House:
MEC Chair:
Revised October 2009
N/A
Imperial Palace doesn't require a deposit.
Caverns Inn doesn’t require a deposit.
Havasupai Indian Reservation requires $40/room/night, so that would be $80/person and
that is already reserved with a deposit.
Havasupai Indian Reservation if cancellation is 2 weeks prior to arrival.
Initial Deposit - $810 due by July 8, 2011
August 8, 2011 - $1000
After August 8th, the cost of the trip is $2,010
Refunds will be given to the extent that it will not raise the cost to the other participants.
If the person's spot can be filled, that person may be entitled to up to a full refund of
costs paid less a minimum administration charge of $100 plus the cost of air ticket if
already issued. If a person cancels, they may forfeit all of their money.
Yes
No
If yes, please describe conditions:
http://snebulos.mit.edu/orgs/amc/
http://snebulos.mit.edu/orgs/amc/application/
http://snebulos.mit.edu/orgs/amc/listings
cyout@outdoors.org
mecchair@amcboston.org
Major Excursions Trip Proposal Form, page 6 of 6