Lynn Matt/Phil Macegni
Cycling Loire Valley France
SUMMARY OF TRIP INFORMATION
Cycling Loire Valley France
Leader Lynn Matt
Paris, Tours, Chinon; France
8/27/2011 - 9/5/2011
Hiking
Title of trip
Leadership
Location(s)
Dates
Type of trip
check all that apply
Co-leader Phil Macegni
Total # of days 10
Downhill skiing
Kayaking
Backpacking
Cultural
Road biking
Nordic ski
Mountain biking
Snorkeling
Other – please describe
Max 14
Number of participants
(excluding leaders)
Advertised cost
Airfare range if not included
Do you wish to have your trip
listed online before it is
published in The Outdoors?
Smaller trips and leader
subsidization
Min 12
$ 2970 if reg on and
Does it include airfare? Yes
No
before 4/27/2011. If
after 4/27/11, the cost
increases to $3270
$ 1000 - 1200
Yes
No If yes, please list the approximate month (max is one year in
advance of trip)
June - as soon as possible after approval
Is this proposal for a small group trip – i.e., less than 14 participants and 2
leaders or 7 participants and 1 leader? Yes
No
If yes, why is a small group proposed?
If a participant fee increase of more than 15% is proposed, please explain
why?
LEADER AND CO-LEADER INFORMATION
Leader name
Leader address
Leader email
Leader phone
Wilderness first aid training
CPR training
Prior leading experience
Trip one
Trip two
Trip three
Other related trip experience
Lynn Matt
3652 118th Avenue, Allegan MI 49010
lmatt2002@hotmail.com
Home 269-673-3672
Work
WFA
AWFA
WFR
Expiration: 3/2011 Will be renewed prior to this trip
CPR
BLS
Expiration: 4/2011 Will renew prior to this trip.
Please list the last three longer (5+ day) trips you have led for the AMC including
destination, type of trip, dates and number of participants. Feel free to list additional
trips you have led, particularly if they demonstrate experience related to the trip you
are proposing.
New Mexico 2009, 10 particpants
Greece 2007, 22 participants

To lead a major excursion you must have current CPR and WFA at the time of your trip (or AWFA for all backcountry
trips). If you do not have the required level of certification at the time you submit your proposal or it will expire before
the date of your trip, you will need to make arrangements to recertify in a timely manner.
Revised October 2009
Major Excursions Trip Proposal Form, page 1 of 6
Lynn Matt/Phil Macegni
Cycling Loire Valley France
Co-leader name
Co-leader address
Co-leader email
Co-leader phone
Wilderness first aid training*
CPR training*
Prior leading experience
Trip one
Trip two
Trip three
Other related trip experience
Scouting
Have either of you led this trip
before or traveled to this
area?
Languages
Does either the co-leader or
leader speak the local
language?
Couples
Do the leader and co-leader
have a significant personal
relationship?
Private trips
Do either of you lead trips that
are private - not sponsored by
the AMC?
Phil Mecagni
157 Pond St. Hopkinton MA 01748
pmecagni@hotmail.com
Home 508-435-5172
Work
WFA
AWFA
WFR
Expiration: 2010
CPR
BLS
Expiration:
If you are a new co-leader you must submit an application to be a major excursions
leader or co-leader prior to submitting this application.
Bike Prague and Bohemia, Sept 2008, 12 participants
Hiking the Bavarian Alps, June 2008, 10 participants
Bike Tuscany, Sept 2007, 10 participants
Yes
No
If yes, please describe below:
Phil has traveled to France before and cycle Loire Valley. He said that it is not a
problem that we don't speak the local language. The hotel personnel aways has someone
there that can speak English and there is a possibility that somone on our trip can speak
French.
Co-leader: Yes
No
Leader: Yes
No
Not applicable:
Yes
No
If yes, please list who has agreed to be your back-up in case one or
both of you need to drop out. This is required for approval!
Yes
No
If yes, please note that you cannot advertise AMC and private trips
together unless there is a clear distinction between the two in any marketing
materials you send out.
LOGISTICAL DETAILS OF TRIP
Executive summary
Please provide a brief
description of the trip and the
activities planned.
Accommodations
Please describe your plan for
accommodation(s)
This trip takes us to Paris for a couple of days to visit some very famous places like The
Louvre and the Eiffel Tower. Then we will bike this classic Loire Valley bicycle tour
which will cover a little over 130 miles in 5 days and will take us past some of the most
beautiful châuteax. We will include the entrance fees to two châteaux, most likely the
beautiful Ambois and Chenonceau. We will cycle back roads through some of the
country’s most beautiful scenery and natural surroundings. This trip is a great way to see
and experience cycling in France.
All of the accomodations are at Class 3 hotels, All hotels have a private bath in the room
and two single beds or a double bed. If we have an odd number of people, we can get a
room with three beds. The contract rate for all the hotels, at the contract price, is until
September 2011.
Hotel Alésia Montparnasse, in Paris, wants 30% to book the reservation and is nonrefundable. Another 60% is due 21 days before arrival.
Hotel Kyriad Tours Centre, in Tours, wants 30% to book the reservation and if we cancel
7 days prior to arrival, we can get all the money back.
Meals
Revised October 2009
Hotel Plantagenet, in Chinon, only needs a credit card to book the reservations and the
money is needed upon arrival.
The meals on the bike tour are all included. All meals will be at the hotel restaurants or
Major Excursions Trip Proposal Form, page 2 of 6
Lynn Matt/Phil Macegni
Cycling Loire Valley France
Please describe your plan for
providing meals
Permits or permissions
Does the trip require special
permits or permissions?
(required on many U.S.
federal lands and national
parks)
Special equipment
Does the trip require special
equipment?
Special experience
Does the trip require special
skills on the part of the
participant?
Pre-trip activities
Do you plan to get your group
together before the trip for an
activity or social event?
Conservation, education and
recreation
How will this major excursion
meet the mission of the AMC?
www.outdoors.org/about/
mission.cfm
local restaurants. Vegetarian dishes will be available. We will stop at local groceries to
pick up lunch items.
Yes
No
If yes, please describe below what you will need to do to obtain them:
If no, please describe the process you went through to find out that they were not
required:
The trip is a bike trip and we are not going onto any Federal lands. We will be biking on
local roads.
Yes
No
If yes, please describe below what type of equipment and how you
will ensure that people know how to use it:
We are renting the hybrid bikes from a local bike company which is across the street
from the train station. Pump, repair kit, helmet, water cage, rear rack and lock are
provided. We will request extra tubes and spare tires (1 or 2) as well. We will have at
least two first aid kits. Riders may bring there own gloves, seats, shoes /pedals and
riding apparel in accordance with their needs.
Yes
No
If yes, please describe below what type of experience? Also describe
how you will ensure that the participant has this experience?
The participant must be able to bike 30 miles/50 km at an average of 14 miles/hour on
relatively flat terrain. Each bike ride is a day trip where the roads are relatively flat and
this is considered an easy bike trip.
Yes
No
If yes, please describe below what you will do:
While providing 10 days on the trip, including 5 days on the bike tour, it will be a very
rich educational and cultural experience in terms of exposure to the french culture, their
beautiful country and some history.
TOUR OPERATOR AND GUIDE SERVICE INFORMATION
Will this trip require a tour
operator or guide service
during part, or the entire
trip?
Name of tour operator/guide
service
Tour operator website
Safety record
Please provide information
about their safety record.
Insurance
Do they have liability
insurance?
Emergency response
Please describe the outfitters’
response plan in the case of an
emergency.
Revised October 2009
Yes
No
Please describe their services. If you are using a tour operator for the entire trip,
please describe why you will be using them rather than doing this trip on your own:
We are going on a self-guided bike tour. We will make sure to have everyone bring their
own day pack or bike bag to carry lunches, rain coats, etc. in. The company we are
renting the bikes from provides us bike tools and a lock for every two bikes. The bike
company also provides helmets.
Liability? Yes
No
Are they willing to list AMC as an
additional insured?
Maximum amt: $
Yes
No
Major Excursions Trip Proposal Form, page 3 of 6
Lynn Matt/Phil Macegni
Cycling Loire Valley France
RISK ASSESSMENT
Please assess the risks and hazards of your trip. Carefully consider each area of risk and how it may affect your trip.
Devise a plan to prevent each hazard and to respond to it if it becomes necessary. Please be very specific for each section
if applicable.
Trail conditions, river crossings, weather, wildlife (bears, snakes, etc.)
Climate/terrain
Potential hazards
This tour follows asphalt paved roads which may have moderate traffic and no shoulders.
Response
We will rent classic hybrid bikes for the tour and stop frequently to keep everyone
together. Even though some roads have no shoulders, the drivers in France are
considered courteous and give enough room for bikers.
Political concerns, crime, language translation, terrorism
Foreign Country
Potential hazards
Country is politically stable; however petty crime is still common, and it is always wise
to be cautious.
Response
Warn group about safeguarding passports, money and credit cards; monitor for unusual
crime activity against tourists in advance.
Road conditions, drivers, insurance
Transportation
Potential hazards
The roads are all paved, but some may have moderate traffic at times.
Response
There are numerous bike tours through France and the roads we will be riding are very
common for biking. We will have maps and stop often to keep everyone together.
Level of fitness, screening concerns, experience with equipment or activity
Participants
Potential hazards
The longest day of bike riding is 42 miles with flat and undulating terrain.
Response
Trippers must be able to ride 30 miles at 14 mph.
Conditions unique to this type of trip
Other
Potential hazards
This trip is a self-guided cycling tour. Extreme differences in bike riders ability, mainly
speed of riders.
Response
Biking will be done at an average speed of 14 mph. A self-guided tour means is we will
be riding as a group, with maps, but it requires individuals to use problem solving skills
and to be adaptable. Sometimes route finding, losing our way, finding it again and
asking the locals for help are all part of the adventure. All this will be noted on the
prospectus.
EMERGENCY ACTION PLAN
Please describe your plans for dealing with emergencies. Use as much detail as possible, and list any special
communications equipment you may need to ensure the safety of your participants. DO NOT LEAVE THIS SECTION
BLANK
Leader will have participant emergency contacts and medical information with her/him
Emergency communication
Phone contacts, language,
at all times.
documentation, distance from
emergency services
Leader and co-leader will carry first aid equipment and have the ability to communicate
Emergency equipment
What sort of emergency first
with each other.
aid or communication
equipment (satellite phone,
two-way radios) do you plan
to use, if any?
We are not far from any towns with medical services.
Evacuation
Please describe your plan for
evacuation from the
backcountry location if
applicable?
Paris - Hôpital Hôtel-DieuPlace du Parvis Notre Dame, 75004 Paris, 01 42348234
Medical care
Please describe the medical
A P A T Ass P Animation A Tenon4, Rue de la Chine, 75020 Paris, 01 56 017000
care available in the area(s)
Revised October 2009
Major Excursions Trip Proposal Form, page 4 of 6
Lynn Matt/Phil Macegni
Cycling Loire Valley France
where you will be traveling
and list names and telephone
numbers for these facilities.
Tours - Clinique du Parc - Chambray, Les Tours 12 Allee des Tilleuls Chambray Les
Tours 37170 Indre-et-Loire, 01 33 2 47 28 03 26
Ambois - Ass Reg Aide Uremiques Ctre OuestRue des Ursulines, 37400 Amboise, 02 47
23 33 33
Chinon - Hôpital François Rabelais, 17 Rue Saint-Jean, 37500 Chinon, 02 47 93 99 77
COST AND BUDGET DETAILS
Foreign currencies
For int’l trips list each foreign
currency, the current $US
dollar exchange rate and what
contingencies you have if that
rate changes. If a tour
operator or agent is being
used, what currency is the
agent to be paid in?
Deposits
What deposits will be required
by airlines, hotels, tour
operators, etc., and when?
The trip is priced prior to the trip, so a change in currency will make a difference. The
dollar appears to be rising, which means the trip may cost less when it is run than when it
was priced. The trip was priced at €1.50/1 dollar, a bit conservative, but that will also
cover a 3% credit card charge.
The bike rental company, DeTours de Loire www.detoursdeloire.com, requires 30%
deposit at time of booking and 70% due upon picking up the bikes. 100% of the deposit
is returned if cancellation is before 21 days of picking up the bikes, which is August 26.
Hotel Alésia Montparnasse, in Paris, wants 30% upon making the reservation, 60% 21
days before arrival, which is August 26 and the rest 7 days before arrival.
Hotel Kyriad Tours Centre, in Tours, wants 30% upon making the reservation and the
rest upon arrival.
Hotel Plantaganet, in Chinon, does not want a deposit and wants the total amount upon
departure.
Refunds
What is the latest date you can
cancel and still receive a full
refund?
Participant deposit
What are the initial deposit
and your schedule of
payments?
Cancellation policy
What will your cancellation
policy be for the participants?
Minimum numbers
Will you still run the trip if you
do not get the minimum
number?
Reference web links:
MEC Home Page:
Forms:
Deadlines:
Revised October 2009
I am not going to book the hotels until I am sure the trip will go. The cost of the trip
increases by $300 on April 27, which will encourage people to sign up early and give us
time to find another hotel if necessary.
August 26 for the bike rental company and 7 days prior to arrival for Hotel Kyriad Tours
Center and I loose the deposits at Hotel Alésia Montparnasse.
An initial deposit of $850 is due upon approval onto trip, $1060 is due April 27 th, then
the remaining balance of $1060 is due on June 27th, 2011. The cost of the trip increases
by $300 if an applicant applies after April 27, 2011. After April 27, the cost of the trip is
$3270 increasing the initial deposit to $1150 and the remaining payments staying the
same.
$100 non-refundable cancellation fee; thereafter $100 plus any monies spent on airline
tickets or non-refundable deposits, plus whatever is required to keep other participant
costs from increasing.
Yes
No
If yes, please describe conditions:
http://snebulos.mit.edu/orgs/amc/
http://snebulos.mit.edu/orgs/amc/application/
http://snebulos.mit.edu/orgs/amc/listings
Major Excursions Trip Proposal Form, page 5 of 6
Lynn Matt/Phil Macegni
Cycling Loire Valley France
E-Mail Addresses:
Club House:
MEC Chair:
Revised October 2009
cyout@outdoors.org
mecchair@amcboston.org
Major Excursions Trip Proposal Form, page 6 of 6