Pam Madigan/Merri Fox
Caribbean Camping at Cinnamon Bay St. John U.S.V.I.
SUMMARY OF TRIP INFORMATION
Caribbean Camping at Cinnamon Bay St. John U.S.V.I.
Leader Pam Madigan
Co-leader Merri Fox
St. John U.S.V.I.
3/18-27/2011
Total # of days 10
Hiking
Downhill skiing
Kayaking
Title of trip
Leadership
Location(s)
Dates
Type of trip
check all that apply
Backpacking
Cultural
Road biking
Nordic ski
Mountain biking
Snorkeling
Other – please describe
Number of participants
(excluding leaders)
Advertised cost
Airfare range if not included
Do you wish to have your trip
listed online before it is
published in The Outdoors?
Smaller trips and leader
subsidization
Max 28
Min 20
$ 1090
Does it include airfare? Yes
No
$ 450-750
Yes
No If yes, please list the approximate month (max is one year in
advance of trip)
asap
Is this proposal for a small group trip – i.e., less than 14 participants and 2
leaders or 7 participants and 1 leader? Yes
No
If yes, why is a small group proposed?
If a participant fee increase of more than 15% is proposed, please explain
why?
LEADER AND CO-LEADER INFORMATION
Trip one
Trip two
Trip three
Other related trip experience
Pam Madigan
12 School Street Medfield, MA 02052
pmadigan@verizon.net
Home 508-359-6789
Work 508-810-0776
WFA
AWFA
WFR
Expiration: 5/2011
CPR
BLS
Expiration: being renewed
Please list the last three longer (5+ day) trips you have led for the AMC including
destination, type of trip, dates and number of participants. Feel free to list additional
trips you have led, particularly if they demonstrate experience related to the trip you
are proposing.
St. John 2008
St. John 2007
St. John 2006
Over 30 years experience on St. John, multiple years leading, and MEC member
Co-leader name
Merri Fox
Leader name
Leader address
Leader email
Leader phone
Wilderness first aid training
CPR training
Prior leading experience

To lead a major excursion you must have current CPR and WFA at the time of your trip (or AWFA for all backcountry
trips). If you do not have the required level of certification at the time you submit your proposal or it will expire before
the date of your trip, you will need to make arrangements to recertify in a timely manner.
Revised October 2009
Major Excursions Trip Proposal Form, page 1 of 5
Pam Madigan/Merri Fox
Caribbean Camping at Cinnamon Bay St. John U.S.V.I.
Co-leader address
Co-leader email
Co-leader phone
Wilderness first aid training*
CPR training*
Prior leading experience
Trip one
Trip two
Trip three
Other related trip experience
115 North Street Harwinton CT 06797
merri.fox@pw.utc.com
Home 860-485-1697
Work (860) 565-6435
WFA
AWFA
WFR
Expiration: 4/2011
CPR
BLS
Expiration: being renewed
If you are a new co-leader you must submit an application to be a major excursions
leader or co-leader prior to submitting this application.
St. John 2008
St. John 2007
Belize 2009
Over 30 years experience trip leading and is a MEC member
Scouting
Have either of you led this trip
before or traveled to this
area?
Languages
Does either the co-leader or
leader speak the local
language?
Couples
Do the leader and co-leader
have a significant personal
relationship?
Private trips
Do either of you lead trips that
are private - not sponsored by
the AMC?
Yes
No
If yes, please describe below:
Executive summary
Please provide a brief
description of the trip and the
activities planned.
Accommodations
Please describe your plan for
accommodation(s)
Meals
Please describe your plan for
providing meals
Camping in either tents or cottages at Cinnamon Bay Campground in the Virgin Islands
National Park on St. John. Daily trips to explore the island will include snorkeling,
hiking, and learning about the local history, flora, and fauna.
Co-leader: Yes
No
Leader: Yes
No
Not applicable:
Yes
No
If yes, please list who has agreed to be your back-up in case one or
both of you need to drop out. This is required for approval!
Yes
No
If yes, please note that you cannot advertise AMC and private trips
together unless there is a clear distinction between the two in any marketing
materials you send out.
LOGISTICAL DETAILS OF TRIP
Permits or permissions
Does the trip require special
permits or permissions?
(required on many U.S.
federal lands and national
parks)
Special equipment
Does the trip require special
equipment?
Special experience
Revised October 2009
Platform tents or cottages as provided by the Cinnamon Bay Campground.
2 group meals are included in the group budget including "get acquainted" happy hour
provided by leaders at campground, Shipwreck restaurant dinner, and Caneel luncheon
buffet. Participants and their tent/cottage mates are to provide for their other meals. The
campground has a restaurant that serves 3 meals daily. There are opportunities to shop in
Cruz Bay for food provisions and there are opportunities to dine out in local restaurants
as well. Typically participants prepare their own breakfasts and trail lunches.
Yes
No
If yes, please describe below what you will need to do to obtain them:
If no, please describe the process you went through to find out that they were not
required:
n/a
Yes
No
If yes, please describe below what type of equipment and how you
will ensure that people know how to use it:
Yes
No
If yes, please describe below what type of experience? Also describe
Major Excursions Trip Proposal Form, page 2 of 5
Pam Madigan/Merri Fox
Caribbean Camping at Cinnamon Bay St. John U.S.V.I.
Does the trip require special
skills on the part of the
participant?
Pre-trip activities
Do you plan to get your group
together before the trip for an
activity or social event?
Conservation, education and
recreation
How will this major excursion
meet the mission of the AMC?
www.outdoors.org/about/
mission.cfm
how you will ensure that the participant has this experience?
Yes
No
If yes, please describe below what you will do:
This trip is designed for participants to experience the natural history, flora, and fauna of
St. John through participation in daily hikes and snorkel trip led by AMC leaders and
National Park Rangers. Participants will learn about the unique vegetation that varies
from one side of the island to the other and explore ruins from the sugar plantations. In
addition, participants will have the option of signing up for a morning to volunteer with
the National Park and Friends of the Virgin Islands in possibly clearing trash on the
Brown Bay or trail maintainance work.
TOUR OPERATOR AND GUIDE SERVICE INFORMATION
Will this trip require a tour
operator or guide service
during part, or the entire
trip?
Name of tour operator/guide
service
Tour operator website
Safety record
Please provide information
about their safety record.
Insurance
Do they have liability
insurance?
Emergency response
Please describe the outfitters’
response plan in the case of an
emergency.
Yes
No
Please describe their services. If you are using a tour operator for the entire trip,
please describe why you will be using them rather than doing this trip on your own:
n/a
n/a
n/a
Liability? Yes
No
Are they willing to list AMC as an
additional insured?
n/a
Maximum amt: $
Yes
No
RISK ASSESSMENT
Please assess the risks and hazards of your trip. Carefully consider each area of risk and how it may affect your trip.
Devise a plan to prevent each hazard and to respond to it if it becomes necessary. Please be very specific for each section
if applicable.
Trail conditions, river crossings, weather, wildlife (bears, snakes, etc.)
Climate/terrain
Potential hazards
surf and hiking accidents
Response
Written & verbal instruction will be given to participants stating they must ALWAYS
use the buddy swim system. Leader or co-leader will be present at all scheduled snorkel
trips. Proper footwear will be recommended for day hikes. Extra water and sun lotion
will be brought on all planned outings along with a first aid kit.
Political concerns, crime, language translation, terrorism
Foreign Country
Potential hazards
Response
Road conditions, drivers, insurance
Transportation
Potential hazards
vehicles, drivers
Response
Drivers will be used on a voluntary basis and given written/verbal instruction on safety
procedures. Any driver not complying will have driving privileges removed. Insurance at
rental companies will be purchased. In addition to giving verbal instruction regarding
driver responsibiilites and driving conditions, leaders will distribute a written policy
Revised October 2009
Major Excursions Trip Proposal Form, page 3 of 5
Pam Madigan/Merri Fox
Caribbean Camping at Cinnamon Bay St. John U.S.V.I.
Participants
Potential hazards
Response
Other
Potential hazards
Response
regarding expectations including restrictions regarding drinking alcoholic beverages
when operating as a designated driver.
Level of fitness, screening concerns, experience with equipment or activity
Water safety and hiking accidents. Some participants that elect to go on this trip may be
elderly, have health issues or overrate their hiking ability
Non swimmers will need to use flotation devices. Cell phones may be used on planned
day trips for easy access to emergency services. Careful screening of medical records. In
addition, doctor's notes are requested as deemed necessary.
Conditions unique to this type of trip
none currently known
EMERGENCY ACTION PLAN
Please describe your plans for dealing with emergencies. Use as much detail as possible, and list any special
communications equipment you may need to ensure the safety of your participants. DO NOT LEAVE THIS SECTION
BLANK
Leaders will supply copies of trip participants and their emergency contact information
Emergency communication
Phone contacts, language,
to AMC prior to trip departure. Leaders will have the information with them during the
documentation, distance from
trip for easy access as well. Emergencies will be documented and reported immediately
emergency services
to AMC Travel Program Coordinator and major excursion chair.
We routinely carry a first aid kit. Cells are used when possible for communication.
Emergency equipment
What sort of emergency first
aid or communication
equipment (satellite phone,
two-way radios) do you plan
to use, if any?
Cell phones will be used in case of a true emergency. Park Service or Water taxi will be
Evacuation
Please describe your plan for
used as needed. The Park Services and/or local emergency services and On-Call willl be
evacuation from the
notified in the event of an emergency.
backcountry location if
applicable?
St. John has the Myrah Keating Smith Community Health Center (340-693-8900) on
Medical care
Please describe the medical
Center Line Road. My co-leader or I will drive a trip participant there if needed. Should
care available in the area(s)
medical care be an emergency, leaders will call the 911 service on the island and then
where you will be traveling
take participant to clinic if deemed necessary. St. Thomas has a full service hospital
and list names and telephone
available by water taxi.
numbers for these facilities.
COST AND BUDGET DETAILS
Foreign currencies
For int’l trips list each foreign
currency, the current $US
dollar exchange rate and what
contingencies you have if that
rate changes. If a tour
operator or agent is being
used, what currency is the
agent to be paid in?
Deposits
What deposits will be required
by airlines, hotels, tour
operators, etc., and when?
Refunds
What is the latest date you can
Revised October 2009
n/a
$1000 to Cinnamon Bay after trip approval. $2400 to American Airlines by 6/1/2010.
December 15, 2010
Major Excursions Trip Proposal Form, page 4 of 5
Pam Madigan/Merri Fox
Caribbean Camping at Cinnamon Bay St. John U.S.V.I.
cancel and still receive a full
refund?
Participant deposit
What are the initial deposit
and your schedule of
payments?
Cancellation policy
What will your cancellation
policy be for the participants?
Minimum numbers
Will you still run the trip if you
do not get the minimum
number?
Reference web links:
MEC Home Page:
Forms:
Deadlines:
E-Mail Addresses:
Club House:
MEC Chair:
Revised October 2009
$400 initial deposit. If participant elects to use the arranged group flights, airfare is due
upon booking. Balance of trip fee due 1/7/2011.
Cancellations prior to 9/15/10 will be entitled to a refund on money deposited with the
AMC less a minimum administration charge of $100.00 plus the cost of air ticket if
already issued.
Cancellations after 9/15/10 will be subject to a $200.00 cancellation charge, and refunds
will only be refunded to the extent that the cost of the trip for other participants is not
affected. Most domestic airlines no longer give refunds for cancellations; instead, they
issue coupons for a future trip with an administrative charge of $100.00 and an
expiration date. Trip cancellation insurance is advised and policy information is supplied
to all participants. No refund can be granted after the trip has begun.
Yes
No
If yes, please describe conditions:
Both leaders are willing to contribute to pay their costs if needed.
http://snebulos.mit.edu/orgs/amc/
http://snebulos.mit.edu/orgs/amc/application/
http://snebulos.mit.edu/orgs/amc/listings
cyout@outdoors.org
mecchair@amcboston.org
Major Excursions Trip Proposal Form, page 5 of 5