Joel Gordon/Melissa Wenig & Roy Loiselle
President's Week in the Virgin Islands
SUMMARY OF TRIP INFORMATION
President's Week in the Virgin Islands
Leader Joel Gordon
Co-leader Melissa Wenig & Roy Loiselle
St John US Virgin Islands
Basic Trip 2/17/2011 to 2/24/2011
Total # of days Bisic 8 and Extension 5
with Extension to 3/1/2011
Hiking
Downhill skiing
Kayaking
Title of trip
Leadership
Location(s)
Dates
Type of trip
check all that apply
Backpacking
Cultural
Road biking
Nordic ski
Mountain biking
Snorkeling
Other – please describe
Sailing
Max 33
Number of participants
(excluding leaders)
Advertised cost
Airfare range if not included
Do you wish to have your trip
listed online before it is
published in The Outdoors?
Smaller trips and leader
subsidization
Min 23
$ 995 add $525 for 5
Does it include airfare? Yes
No
day extension
$ 400 to $500
Yes
No If yes, please list the approximate month (max is one year in
advance of trip)
$July
Is this proposal for a small group trip – i.e., less than 14 participants and 2
leaders or 7 participants and 1 leader? Yes
No
If yes, why is a small group proposed?
If a participant fee increase of more than 15% is proposed, please explain
why?
LEADER AND CO-LEADER INFORMATION
Leader name
Leader address
Leader email
Leader phone
Wilderness first aid training
CPR training
Prior leading experience
Trip one
Trip two
Trip three
Other related trip experience
Joel Gordon and Melissa Wenig
44 Langdon St Cambridge MA 02138
JGordon44@gmail.com
Home 617 905 0932j
Work 617 905 0932
WFA
AWFA
WFR
Expiration: April 2011
CPR
BLS
Expiration: April 2011
Please list the last three longer (5+ day) trips you have led for the AMC including
destination, type of trip, dates and number of participants. Feel free to list additional
trips you have led, particularly if they demonstrate experience related to the trip you
are proposing.
Maho Bay
Maho Bay
Maho Bay

To lead a major excursion you must have current CPR and WFA at the time of your trip (or AWFA for all backcountry
trips). If you do not have the required level of certification at the time you submit your proposal or it will expire before
the date of your trip, you will need to make arrangements to recertify in a timely manner.
Revised July 2008
Major Excursions Trip Proposal Form, page 1 of 5
Joel Gordon/Melissa Wenig & Roy Loiselle
President's Week in the Virgin Islands
Co-leader name
Co-leader address
Co-leader email
Co-leader phone
Wilderness first aid training*
CPR training*
Prior leading experience
Roy Loiselle
2482 Cranston St Cranston RI 02920
royloiselle@yahoo.com
Home 401 946 9181
Work
WFA
AWFA
WFR
Expiration: 4/2011
CPR
BLS
Expiration: 3/2010
If you are a new co-leader you must submit an application to be a major excursions
leader or co-leader prior to submitting this application.
Scouting
Have either of you led this trip
before or traveled to this
area?
Languages
Does either the co-leader or
leader speak the local
language?
Couples
Do the leader and co-leader
have a significant personal
relationship?
Private trips
Do either of you lead trips that
are private - not sponsored by
the AMC?
Yes
No
If yes, please describe below:
Executive summary
Please provide a brief
description of the trip and the
activities planned.
Based at Maho Bay Campground, activities will include hiking, snorkeling, swimming
and trips to ither parts of the island, cutural programs and special group activities such as
a get aquanted BBQ and game night. Activities will be structured so that all membersof
the family can participate. There will be free time to enable people to schedulepersonal
options such as sailing, scuba, trip to BVI, etc.
Tent Cabins on site
Co-leader: Yes
No
Leader: Yes
No
Not applicable:
Yes
No
If yes, please list who has agreed to be your back-up in case one or
both of you need to drop out. This is required for approval!
Roy Loiselle is our 3rd coleader and back up
Yes
No
If yes, please note that you cannot advertise AMC and private trips
together unless there is a clear distinction between the two in any marketing
materials you send out.
LOGISTICAL DETAILS OF TRIP
Accommodations
Please describe your plan for
accommodation(s)
Meals
Please describe your plan for
providing meals
Permits or permissions
Does the trip require special
permits or permissions?
(required on many U.S.
federal lands and national
parks)
Special equipment
Does the trip require special
equipment?
Special experience
Does the trip require special
skills on the part of the
participant?
Pre-trip activities
Do you plan to get your group
Revised July 2008
One meal provided by trip --the reainder individually
Yes
No
If yes, please describe below what you will need to do to obtain them:
If no, please describe the process you went through to find out that they were not
required:
We have been there in previous tears
Yes
No
If yes, please describe below what type of equipment and how you
will ensure that people know how to use it:
Yes
No
If yes, please describe below what type of experience? Also describe
how you will ensure that the participant has this experience?
Yes
No
If yes, please describe below what you will do:
We have a pretiip meeting to go over " getting there and what to expect
Major Excursions Trip Proposal Form, page 2 of 5
President's Week in the Virgin Islands
together before the trip for an
activity or social event?
Conservation, education and
recreation
How will this major excursion
meet the mission of the AMC?
www.outdoors.org/about/
mission.cfm
Joel Gordon/Melissa Wenig & Roy Loiselle
We will learn about the ways that Maho Bay camps has provided leadership to the
National Park in the areas of consevation, using recycling materials and protecting the
earth from a large number of travelors. On St John,we will learn about coral reefs and the
efforts made to protect and re-establishthe natural formation. We will learnabout local
flora anf fauna while hiking through a tropical forest from a naturalist. We will meet
local people and learn local lore. We will hike, Snokel, and create community.
TOUR OPERATOR AND GUIDE SERVICE INFORMATION
Will this trip require a tour
operator or guide service
during part, or the entire
trip?
Name of tour operator/guide
service
Tour operator website
Safety record
Please provide information
about their safety record.
Insurance
Do they have liability
insurance?
Emergency response
Please describe the outfitters’
response plan in the case of an
emergency.
Yes
No
Please describe their services. If you are using a tour operator for the entire trip,
please describe why you will be using them rather than doing this trip on your own:
Liability? Yes
No
Are they willing to list AMC as an
additional insured?
Maximum amt: $
Yes
No
RISK ASSESSMENT
Please assess the risks and hazards of your trip. Carefully consider each area of risk and how it may affect your trip.
Devise a plan to prevent each hazard and to respond to it if it becomes necessary. Please be very specific for each section
if applicable.
Trail conditions, river crossings, weather, wildlife (bears, snakes, etc.)
Climate/terrain
Potential hazards
Heat
Response
Constant reminders of the potential of excessive heat exposure by reminders to use hat,
suntan lotion, and body covering
Political concerns, crime, language translation, terrorism
Foreign Country
Potential hazards
Response
Road conditions, drivers, insurance
Transportation
Potential hazards
Driving on the left side of the road, very hilly, and dangerous unde wet conditions.
Response
We use local drivers
Level of fitness, screening concerns, experience with equipment or activity
Participants
Potential hazards
Ability to climb many stairs and ability to be part of a group
Response
Medical form review (but cannot always tell)
Conditions unique to this type of trip
Other
Potential hazards
Response
EMERGENCY ACTION PLAN
Please describe your plans for dealing with emergencies. Use as much detail as possible, and list any special
communications equipment you may need to ensure the safety of your participants. DO NOT LEAVE THIS SECTION
Revised July 2008
Major Excursions Trip Proposal Form, page 3 of 5
Joel Gordon/Melissa Wenig & Roy Loiselle
President's Week in the Virgin Islands
BLANK
Emergency communication
Phone contacts, language,
documentation, distance from
emergency services
Emergency equipment
What sort of emergency first
aid or communication
equipment (satellite phone,
two-way radios) do you plan
to use, if any?
Evacuation
Please describe your plan for
evacuation from the
backcountry location if
applicable?
Medical care
Please describe the medical
care available in the area(s)
where you will be traveling
and list names and telephone
numbers for these facilities.
WE keep a cell phone will us all the time -- there is average to excellent reception
coverage from all areas on the island. The Medical Center is located 3 miles from the
campgrouind and reachable from any of the areas we travel to. WE get help from the
emergency staff at the campgound and by calling 911
St John has a reasoably food Medical Center and doctors are easily available. For more
seriuos emergencies ST Thomas has a fully staffed hospital and is 20 minutes away by
ferry.
COST AND BUDGET DETAILS
Foreign currencies
For int’l trips list each foreign
currency, the current $US
dollar exchange rate and what
contingencies you have if that
rate changes. If a tour
operator or agent is being
used, what currency is the
agent to be paid in?
Deposits
What deposits will be required
by airlines, hotels, tour
operators, etc., and when?
Refunds
What is the latest date you can
cancel and still receive a full
refund?
Participant deposit
What are the initial deposit
and your schedule of
payments?
Cancellation policy
What will your cancellation
policy be for the participants?
Minimum numbers
Will you still run the trip if you
do not get the minimum
number?
Reference web links:
MEC Home Page:
Revised July 2008
Campground requires a non reundable $300 deposit. when reservation is made in
February. The airline reqires a $100.00 per ticket usage guarantee which is paid in April
when reservations are made and returned in March 2011 for those who complete the trip
Campground is 30 days prior to arrival for cash refund (except $300.00) and after a
credit for future use > The airline deposit is nonfundable from day of resevation in April
Deposit of $200. per individual or $400.00 per family at time of application - balance
due November15,2009
$50.00 Nonfundable from time of deposit -- balance is refudable depending on our
ability to fill the space on the trip and getting back any deposits we have made
Yes
No
If yes, please describe conditions:
http://snebulos.mit.edu/orgs/amc/
Major Excursions Trip Proposal Form, page 4 of 5
President's Week in the Virgin Islands
Forms:
Deadlines:
E-Mail Addresses:
Club House:
MEC Chair:
Revised July 2008
Joel Gordon/Melissa Wenig & Roy Loiselle
http://snebulos.mit.edu/orgs/amc/application/
http://snebulos.mit.edu/orgs/amc/listings
cyout@outdoors.org
mecchair@amcboston.org
Major Excursions Trip Proposal Form, page 5 of 5