PERU: ANCIENT CULTURES AND ANDEAN ADVENTURES
Jan Taylor - 1 leader trip/Jeanne Kangas - backup leader
SUMMARY OF TRIP INFORMATION
PERU: ANCIENT CULTURES AND ANDEAN ADVENTURES
Leader Jan Taylor - 1 leader trip
Co-leader Jeanne Kangas - backup leader
Peru
May 14-31, 2010
Total # of days 18
Hiking
Downhill skiing
Kayaking
Title of trip
Leadership
Location(s)
Dates
Type of trip
check all that apply
Backpacking
Cultural
Road biking
Nordic ski
Mountain biking
Snorkeling
Other – please describe
walking more than hiking
Number of participants
(excluding leaders)
Advertised cost
Airfare range if not included
Do you wish to have your trip
listed online before it is
published in The Outdoors?
Smaller trips and leader
subsidization
Max 17
Min 11
$ 3995
Does it include airfare? Yes
No
$ 1000 - $1200 (includes 2 internal flights)
Yes
No If yes, please list the approximate month (max is one year in
advance of trip)
November
Is this proposal for a small group trip – i.e., less than 14 participants and 2
leaders or 7 participants and 1 leader? Yes
No
If yes, why is a small group proposed?
If a participant fee increase of more than 15% is proposed, please explain
why?
LEADER AND CO-LEADER INFORMATION
Leader name
Leader address
Leader email
Leader phone
Wilderness first aid training
CPR training
Prior leading experience
Trip one
Trip two
Trip three
Other related trip experience
Co-leader name
Jan Taylor
4 Trotting Horse Drive, Lexington, MA 02421
jliztaylor@rcn.com
Home 781-862-1897
Work
WFA
AWFA
WFR
Expiration: 05/11
CPR
BLS
Expiration: will check and renew if needed
Please list the last three longer (5+ day) trips you have led for the AMC including
destination, type of trip, dates and number of participants. Feel free to list additional
trips you have led, particularly if they demonstrate experience related to the trip you
are proposing.
Cotswold walking - May, 2009
Galapagos and Ecuador - January, 2009
Sicily hiking and culture - May, 2008
Jeanne Kangas - backup leader

To lead a major excursion you must have current CPR and WFA at the time of your trip (or AWFA for all backcountry
trips). If you do not have the required level of certification at the time you submit your proposal or it will expire before
the date of your trip, you will need to make arrangements to recertify in a timely manner.
Revised July 2008
Major Excursions Trip Proposal Form, page 1 of 5
PERU: ANCIENT CULTURES AND ANDEAN ADVENTURES
Jan Taylor - 1 leader trip/Jeanne Kangas - backup leader
Co-leader address
Co-leader email
Co-leader phone
Wilderness first aid training*
959 Hill Rd, Boxboro, MA 01719
jkangas@verizon.net
Home 978-263-8594
Work 978-369-0001
WFA
AWFA
WFR
Expiration: will get renewal
CPR training*
Prior leading experience
CPR
BLS
Expiration: will get renewal
If you are a new co-leader you must submit an application to be a major excursions
leader or co-leader prior to submitting this application.
Scouting
Have either of you led this trip
before or traveled to this
area?
Languages
Does either the co-leader or
leader speak the local
language?
Couples
Do the leader and co-leader
have a significant personal
relationship?
Private trips
Do either of you lead trips that
are private - not sponsored by
the AMC?
Yes
No
If yes, please describe below:
Executive summary
Please provide a brief
description of the trip and the
activities planned.
Accommodations
Please describe your plan for
accommodation(s)
Meals
Please describe your plan for
providing meals
Permits or permissions
Does the trip require special
permits or permissions?
(required on many U.S.
federal lands and national
parks)
Detailed daily itinerary sent under separate email
Co-leader: Yes
No
Leader: Yes
No
Not applicable:
Yes
No
If yes, please list who has agreed to be your back-up in case one or
both of you need to drop out. This is required for approval!
Yes
No
If yes, please note that you cannot advertise AMC and private trips
together unless there is a clear distinction between the two in any marketing
materials you send out.
LOGISTICAL DETAILS OF TRIP
Special equipment
Does the trip require special
equipment?
Special experience
Does the trip require special
skills on the part of the
participant?
Pre-trip activities
Do you plan to get your group
together before the trip for an
Revised July 2008
small hotels, one home stay - arranged by Ric Finch
all breakfasts provided; some lunches and dinners provided; some paid by trip, some
paid by participants. See budget for more details
Yes
No
If yes, please describe below what you will need to do to obtain them:
If no, please describe the process you went through to find out that they were not
required:
Yes
No
If yes, please describe below what type of equipment and how you
will ensure that people know how to use it:
Yes
No
If yes, please describe below what type of experience? Also describe
how you will ensure that the participant has this experience?
Yes
No
If yes, please describe below what you will do:
Major Excursions Trip Proposal Form, page 2 of 5
PERU: ANCIENT CULTURES AND ANDEAN ADVENTURES
Jan Taylor - 1 leader trip/Jeanne Kangas - backup leader
activity or social event?
Conservation, education and
recreation
How will this major excursion
meet the mission of the AMC?
www.outdoors.org/about/
mission.cfm
Education and recreation are obvious - info from guide who accompanies us as well as
specialized guides at important locations; will have lecture on conservation issues at
Machu Picchu as this area is being overrun by tourists
TOUR OPERATOR AND GUIDE SERVICE INFORMATION
Will this trip require a tour
operator or guide service
during part, or the entire
trip?
Name of tour operator/guide
service
Tour operator website
Safety record
Please provide information
about their safety record.
Insurance
Do they have liability
insurance?
Emergency response
Please describe the outfitters’
response plan in the case of an
emergency.
Yes
No
Please describe their services. If you are using a tour operator for the entire trip,
please describe why you will be using them rather than doing this trip on your own:
Tour organizer, Ric Finch, owner of Rutahsa, has led this trip many times and will make
all reservations needed and provide a guide he has trained to accompany us on the trip.
Pepe guided a trip led by Kathy Didier in June, 2009. She and participants were very
satisfied with his services, as were participants on a trip he led last year.
Rutahsa
www.rutahsa.com/peru
In 10 years of operation no accidents other than cuts and bruises from a fall.
Liability? Yes
No
Maximum amt: $
Are they willing to list AMC as an
Yes
No
additional insured?
Have had 2 medical problems in 10 years. In both cases leader and local providers have
gotten transport and medical treatment for individuals. Response is dependent on
location and type of problem. Participant and insurance totally responsible for costs.
RISK ASSESSMENT
Please assess the risks and hazards of your trip. Carefully consider each area of risk and how it may affect your trip.
Devise a plan to prevent each hazard and to respond to it if it becomes necessary. Please be very specific for each section
if applicable.
Trail conditions, river crossings, weather, wildlife (bears, snakes, etc.)
Climate/terrain
Potential hazards
Rainy season has ended - normally - but with climate change, who knows. If rainy,
mountain roads could be a problem
Response
reroute trip
Political concerns, crime, language translation, terrorism
Foreign Country
Potential hazards
groups unhappy with gov't decisions could set up road blocks - as they did this year re:
taking oil from rainforest areas and disrupting lives of indigenous peoples.
Response
Transportation
Potential hazards
Response
Participants
Potential hazards
Response
Other
Revised July 2008
bus can take other routes to avoid roadblocks or delay travel
Road conditions, drivers, insurance
We will travel by bus with driver.
If road conditions deteriorate, seek alternative roads
Level of fitness, screening concerns, experience with equipment or activity
Only issue could be high altitude - gradually acclimatize, rest after altitude gain;
bring medications; check with personal doctor prior to trip for proper meds
Conditions unique to this type of trip
Major Excursions Trip Proposal Form, page 3 of 5
PERU: ANCIENT CULTURES AND ANDEAN ADVENTURES
Jan Taylor - 1 leader trip/Jeanne Kangas - backup leader
Potential hazards
Response
EMERGENCY ACTION PLAN
Please describe your plans for dealing with emergencies. Use as much detail as possible, and list any special
communications equipment you may need to ensure the safety of your participants. DO NOT LEAVE THIS SECTION
BLANK
Guide will have cell phone and info on emergency services. Will provide phone
Emergency communication
Phone contacts, language,
numbers for all hotels for US contacts. Have evac insurance from AMC
documentation, distance from
emergency services
Will carry normal first aid supplies. We will always be close to roads and not in back
Emergency equipment
What sort of emergency first
country.
aid or communication
equipment (satellite phone,
two-way radios) do you plan
to use, if any?
NA
Evacuation
Please describe your plan for
evacuation from the
backcountry location if
applicable?
Will have to get this from guide. Lima, Cusco, Arequipa and Aguas Calientes will have
Medical care
Please describe the medical
hospitals/clinics.
care available in the area(s)
where you will be traveling
and list names and telephone
numbers for these facilities.
COST AND BUDGET DETAILS
Foreign currencies
For int’l trips list each foreign
currency, the current $US
dollar exchange rate and what
contingencies you have if that
rate changes. If a tour
operator or agent is being
used, what currency is the
agent to be paid in?
Deposits
What deposits will be required
by airlines, hotels, tour
operators, etc., and when?
Refunds
What is the latest date you can
cancel and still receive a full
refund?
Participant deposit
What are the initial deposit
and your schedule of
payments?
Cancellation policy
What will your cancellation
policy be for the participants?
Revised July 2008
Will pay Rutahsa and airlines in dollars for all hotels, transport, some food. Will
exchange relatively small amount of dollars into local currency. Contingency should
cover any changes in valuation.
$1US = 2.94PEN (Peru Nuovos Soles)
1 PEN = $.34US
$100 refundable for group flights. No monies due Rutahsa at this time.
mid Feb for flights; Ric is willing to book without deposits based on prior trips with
Walley and Kathy Didier
$1000 deposit; Feb 1 - $2000; remainder April 1
After acceptance $100 non-refundable. After Feb 1, 2010, minimally $300 is nonrefundable, if (and only if) there is a replacement from the waiting list. However,
cancellation shall not raise the cost of the trip to other participants or the leader. If not
Major Excursions Trip Proposal Form, page 4 of 5
PERU: ANCIENT CULTURES AND ANDEAN ADVENTURES
Jan Taylor - 1 leader trip/Jeanne Kangas - backup leader
Minimum numbers
Will you still run the trip if you
do not get the minimum
number?
Reference web links:
MEC Home Page:
Forms:
Deadlines:
E-Mail Addresses:
Club House:
MEC Chair:
Revised July 2008
replaced, person will forfeit the $300, plus per capita expenses already incurred and on
any other unpaid expenses for which the trip cannot obtain a refund.
Yes
No
If yes, please describe conditions:
Possibly will run it if number comes close to 11.
http://snebulos.mit.edu/orgs/amc/
http://snebulos.mit.edu/orgs/amc/application/
http://snebulos.mit.edu/orgs/amc/listings
cyout@outdoors.org
mecchair@amcboston.org
Major Excursions Trip Proposal Form, page 5 of 5