Phil Mecagni/Len Weiss
Bike along the Danube
SUMMARY OF TRIP INFORMATION
Bike along the Danube
Leader Phil Mecagni
Co-leader Len Weiss
Biking from Passau Germany to Vienna Austria
Sept 10 - 19, 2010
Total # of days 10
Hiking
Downhill skiing
Kayaking
Title of trip
Leadership
Location(s)
Dates
Type of trip
check all that apply
Backpacking
Cultural
Road biking
Nordic ski
Mountain biking
Snorkeling
Other – please describe
Number of participants
(excluding leaders)
Advertised cost
Airfare range if not included
Do you wish to have your trip
listed online before it is
published in The Outdoors?
Smaller trips and leader
subsidization
Max 14
Min 12
$ 2200
Does it include airfare? Yes
No
$
Yes
No If yes, please list the approximate month (max is one year in
advance of trip)
Is this proposal for a small group trip – i.e., less than 14 participants and 2
leaders or 7 participants and 1 leader? Yes
No
If yes, why is a small group proposed?
If a participant fee increase of more than 15% is proposed, please explain
why?
LEADER AND CO-LEADER INFORMATION
Leader name
Leader address
Leader email
Leader phone
Wilderness first aid training
CPR training
Prior leading experience
Trip one
Trip two
Trip three
Other related trip experience
Co-leader name
Phil Mecagni
157 Pond St. Hopkinton MA 01748
pmecagni@hotmail.com
Home 508-435-5172
Work n/a
WFA
AWFA
WFR
Expiration: 2010
CPR
BLS
Expiration: 2009
Please list the last three longer (5+ day) trips you have led for the AMC including
destination, type of trip, dates and number of participants. Feel free to list additional
trips you have led, particularly if they demonstrate experience related to the trip you
are proposing.
Bike Prague and Bohemia, Sept 2008, 12 participants
Hiking the Bavarian Alps, June 2008, 10 participants
Bike Tuscany, Sept 2007, 10 participants
Len Weiss

To lead a major excursion you must have current CPR and WFA at the time of your trip (or AWFA for all backcountry
trips). If you do not have the required level of certification at the time you submit your proposal or it will expire before
the date of your trip, you will need to make arrangements to recertify in a timely manner.
Revised October 2009
Major Excursions Trip Proposal Form, page 1 of 5
Phil Mecagni/Len Weiss
Bike along the Danube
Co-leader address
46 Hawthorn Road
Brookline, MA 02445-7730
Co-leader email
Co-leader phone
Wilderness first aid training*
CPR training*
Prior leading experience
lenweiss@rcn.com
Home 617-277-8403
Work same
WFA
AWFA
WFR
Expiration:
CPR
BLS
Expiration:
If you are a new co-leader you must submit an application to be a major excursions
leader or co-leader prior to submitting this application.
Trip one
Trip two
Trip three
Other related trip experience
Scouting
Have either of you led this trip
before or traveled to this
area?
Languages
Does either the co-leader or
leader speak the local
language?
Couples
Do the leader and co-leader
have a significant personal
relationship?
Private trips
Do either of you lead trips that
are private - not sponsored by
the AMC?
Yes
No
If yes, please describe below:
Phil has scouted the eastern end of the trip - Krems to Vienna.
Executive summary
Please provide a brief
description of the trip and the
activities planned.
Bicycle (6 days) the Danube - Passau to Vienna; explore Vienna (1 day). Relaxed 30
mi/day emphasizes landscapes, medieval villages and towns, castles, monasteries.
Co-leader: Yes
No
Leader: Yes
No
Not applicable:
Yes
No
If yes, please list who has agreed to be your back-up in case one or
both of you need to drop out. This is required for approval!
Yes
No
If yes, please note that you cannot advertise AMC and private trips
together unless there is a clear distinction between the two in any marketing
materials you send out.
LOGISTICAL DETAILS OF TRIP
Accommodations
Please describe your plan for
accommodation(s)
Meals
Please describe your plan for
providing meals
Permits or permissions
Does the trip require special
permits or permissions?
(required on many U.S.
federal lands and national
parks)
Special equipment
Does the trip require special
equipment?
Special experience
Revised October 2009
After the first day in Vienna, we'll be using a self-guided package that includes lodging,
meals, rental bikes, and luggage support.
Our lodging will be mostly in tourist hotels or pensions/guesthouses with the aim of 2
persons per room (either a couple or 2 singles).
Breakfasts included with hotel; picnic lunches while cycling; suppers in local restaurants
or hotels.
Yes
No
If yes, please describe below what you will need to do to obtain them:
If no, please describe the process you went through to find out that they were not
required:
Yes
No
If yes, please describe below what type of equipment and how you
will ensure that people know how to use it:
Rental bikes - ensure use with application and screening questions
Yes
No
If yes, please describe below what type of experience? Also describe
Major Excursions Trip Proposal Form, page 2 of 5
Phil Mecagni/Len Weiss
Bike along the Danube
Does the trip require special
skills on the part of the
participant?
how you will ensure that the participant has this experience?
Demonstrated ability to ride 35 miles averaging 10-12 mph on rolling terrain.
Ensure with application questions, screening phone call.
Pre-trip activities
Do you plan to get your group
together before the trip for an
activity or social event?
Conservation, education and
recreation
How will this major excursion
meet the mission of the AMC?
www.outdoors.org/about/
mission.cfm
Yes
No
If yes, please describe below what you will do:
Bike ride and dinner
Conservation - Learning to use bikes and the train system instead of cars
Education - Learning the history of this medieval region
Recreation - Cycling from town to town, local hikes
TOUR OPERATOR AND GUIDE SERVICE INFORMATION
Will this trip require a tour
operator or guide service
during part, or the entire
trip?
Name of tour operator/guide
service
Tour operator website
Safety record
Please provide information
about their safety record.
Insurance
Do they have liability
insurance?
Emergency response
Please describe the outfitters’
response plan in the case of an
emergency.
Yes
No
Please describe their services. If you are using a tour operator for the entire trip,
please describe why you will be using them rather than doing this trip on your own:
Liability? Yes
No
Are they willing to list AMC as an
additional insured?
Maximum amt: $
Yes
No
RISK ASSESSMENT
Please assess the risks and hazards of your trip. Carefully consider each area of risk and how it may affect your trip.
Devise a plan to prevent each hazard and to respond to it if it becomes necessary. Please be very specific for each section
if applicable.
Trail conditions, river crossings, weather, wildlife (bears, snakes, etc.)
Climate/terrain
Potential hazards
Heavy Rain Response
Utilize train system if absolutely necessary
Political concerns, crime, language translation, terrorism
Foreign Country
Potential hazards
Germany and Austria
Response
very stable political environment, prevalent english speaking
Road conditions, drivers, insurance
Transportation
Potential hazards
No rental cars being used; train system
Response
Very reliable Level of fitness, screening concerns, experience with equipment or activity
Participants
Potential hazards
Ability to ride 35 miles averaging 10-12 mph on rolling terrain.
Response
Other
Potential hazards
Revised October 2009
Ensure with application questions, screening phone call.
Conditions unique to this type of trip
Major Excursions Trip Proposal Form, page 3 of 5
Phil Mecagni/Len Weiss
Bike along the Danube
Response
EMERGENCY ACTION PLAN
Please describe your plans for dealing with emergencies. Use as much detail as possible, and list any special
communications equipment you may need to ensure the safety of your participants. DO NOT LEAVE THIS SECTION
BLANK
We'll always be close to higly developed, reliable local services; police, medical, etc.
Emergency communication
Phone contacts, language,
documentation, distance from
emergency services
Both leaders will carry first aid kits. International cell phone or local pre-paid phone will
Emergency equipment
What sort of emergency first
be considered. 2 way radios to be used while cycling.
aid or communication
equipment (satellite phone,
two-way radios) do you plan
to use, if any?
We'll always be close to higly developed, reliable local services; police, medical, trains
Evacuation
Please describe your plan for
buses, rental cars, etc.
evacuation from the
backcountry location if
applicable?
There are reliable local and regional medical facilities throughout the trip.
Medical care
Please describe the medical
care available in the area(s)
where you will be traveling
and list names and telephone
numbers for these facilities.
COST AND BUDGET DETAILS
Foreign currencies
For int’l trips list each foreign
currency, the current $US
dollar exchange rate and what
contingencies you have if that
rate changes. If a tour
operator or agent is being
used, what currency is the
agent to be paid in?
Deposits
What deposits will be required
by airlines, hotels, tour
operators, etc., and when?
Refunds
What is the latest date you can
cancel and still receive a full
refund?
Participant deposit
What are the initial deposit
and your schedule of
payments?
Cancellation policy
What will your cancellation
policy be for the participants?
Euros used in both Germany and Austria. Assumed a 1.5 exchange rate. If that
deteriorates, we'll economize on meals, and unpublished extras.
No deposits will be needed before we know the trip is running.
30 days prior
A deposit of $500 is required to secure your place; this will be returned if your
application is not accepted, or you withdraw before being accepted. Another $500 is due
on the acceptance of your application, and the balance is due on July 1.
Cancellation/Refund Policy:
Refundable amounts, if cancellation is received in writing by the dates below, are:
Date of Cancellation
Revised October 2009
Replacement Found
Replacement not found
Major Excursions Trip Proposal Form, page 4 of 5
Phil Mecagni/Len Weiss
Bike along the Danube
Minimum numbers
Will you still run the trip if you
do not get the minimum
number?
Reference web links:
MEC Home Page:
Forms:
Deadlines:
E-Mail Addresses:
Club House:
MEC Chair:
Revised October 2009
Up thru June 30, 2010
$900
July1 thru Aug15, 2010
$700
August 16 – Sept 10, 2010
$600
Yes
No
If yes, please describe conditions:
no
$500
$300
$200
http://snebulos.mit.edu/orgs/amc/
http://snebulos.mit.edu/orgs/amc/application/
http://snebulos.mit.edu/orgs/amc/listings
cyout@outdoors.org
mecchair@amcboston.org
Major Excursions Trip Proposal Form, page 5 of 5