KILIMANJARO SUMMIT TREK & WILDLIFE SAFARI Sunday August 1, 2010 to Wednesday August 18, 2010
Erik Madsen/No Coleader
SUMMARY OF TRIP INFORMATION
Title of trip
Leadership
Location(s)
Dates
Type of trip
check all that apply
Number of participants
Advertised cost
Airfare range if not included
Smaller trips and leader
subsidization
KILIMANJARO SUMMIT TREK & WILDLIFE SAFARI
Leader Erik Madsen
Co-leader No Coleader
Tanzania, Kilimanjaro
Sunday August 1, 2010 to Wednesday
Total # of days 18 (17 days for some flight
August 18, 2010
itineraries)
Hiking
Downhill skiing
Kayaking
Backpacking
Cultural
Road biking
Nordic ski
Mountain biking
Snorkeling
Other – please describe
Guided kilimanjaro summit trek, safari hiking, game drives, and cultural opportunities.
Max 13
Min 7 minimum for Trek and 4 minimum for
Safari
$ Trek Approx
Does it include airfare? Yes
No
$5,400 ($5,200
before 8/09), Safari
Approx $2,800
Prospectus will note
that prices are
approximate and
subject to change due
to cost increases or
smaller group size. A
trek with 7
participants will
incurr an added fee of
Approx $275
$ Approx $1,800
Is this proposal for a small group trip – i.e., less than 14 participants and 2 leaders
or 7 participants and 1 leader? Yes
No
If yes, why is a small group proposed?
If a participant fee increase of more than 15% is proposed, please explain why?
LEADER AND CO-LEADER INFORMATION
Leader name
Leader address
Leader email
Leader phone
Wilderness first aid training
CPR training
Prior leading experience
Erik Madsen
70 Oak Hill Drive, Bristol, CT 06010-2438
EMADSEN2004@YAHOO.COM
Home 860-314-0125
Work 860-418-6012
WFA
AWFA
WFR
Expiration: April 2011
CPR
BLS
Expiration: April 2010 will renew prior to trip.
Please list the last three longer (5+ day) trips you have led for the AMC including
destination, type of trip, dates and number of participants. Feel free to list additional

To lead a major excursion you must have current CPR and WFA at the time of your trip (or AWFA for all
backcountry trips). If you do not have the required level of certification at the time you submit your proposal or it will
expire before the date of your trip, you will need to make arrangements to recertify in a timely manner.

Revised 7/15/2016
Major Excursions Trip Proposal Form, page 1 of 6
KILIMANJARO SUMMIT TREK & WILDLIFE SAFARI Sunday August 1, 2010 to Wednesday August 18, 2010
Erik Madsen/No Coleader
Trip one
Trip two
Trip three
Other related trip experience
Co-leader name
Co-leader address
Co-leader email
Co-leader phone
Wilderness first aid training*
CPR training*
Prior leading experience
trips you have led, particularly if they demonstrate experience related to the trip you
are proposing.
Sierra Nevada Mountains, Hiking, 13 Days, August 2008, 11 Participants.
Bhutan, Trek, 19 Days, September 2007, 17 Participants.
Canadian Rockies, Day Hikes, 10 Days, August 2007, 17 Participants.
Southern Utah, Day Hikes, 11 Days, May 2006, 18 Participants.
NA
Home
Work
WFA
AWFA
WFR
Expiration:
CPR
BLS
Expiration:
If you are a new co-leader you must submit an application to be a major excursions
leader or co-leader prior to submitting this application.
Scouting
Have either of you led this trip
before or traveled to this
area?
Languages
Does either the co-leader or
leader speak the local
language?
Couples
Do the leader and co-leader
have a significant personal
relationship?
Private trips
Do either of you lead trips that
are private - not sponsored by
the AMC?
Yes
No
If yes, please describe below:
Leader will be mentoring with E. Bloom (or other previous leader of this repeat trip) re:
trip planning, logistics, participant screening, budgeting. The outfitter is the same as for
prior AMC trips to Tanzania.
Co-leader: Yes
No
Leader: Yes
No
Not applicable:
Executive summary
Please provide a brief
description of the trip and the
activities planned.
We will fly into Kilimanjaro Airport in the evening and be taken by our guide to Arusha
NP for a 2 night stay in a luxury camp. There will be a one day walking safari in Arusha
NP. The group will then embark on an 8 day 7 night trek to summit Mt. Kilimanjaro. At
the conclusion of the Trek there will be a night at a hotel. Those participants wishing to
trek only will depart back to the USA. A 5 day 4 night safari begins the next day. The
safari will include 3 nights of luxury camp at the Ngorongoro Highlands. Activities will
include a game drive, hiking, day with Maasai Tribe, Maasai ceremony, dancing, and vist
with tribal chief. Group will walk to Lake Eyasi for final night and spend 2 days with the
Bushman. Group will then depart for hotel for shower and dinner before evening flight to
USA. This trip is a repeat variation of E. Bloom's January 2007-08 trips.
All accomodations are provided by the outfitter. We begin with 2 nights in a luxury camp
in the NP. On the Kilimanjaro trek, we will stay in mobile tented camps along the
designated route. One night in a hotel after the trek. 3 nights of safari in luxury camp and
one night in simpler walking camp.
African Environments provides and prepares all meals, which are included in the trip
cost.
Yes
No
If yes, please list who has agreed to be your back-up in case one or
both of you need to drop out. This is required for approval!
Yes
No
If yes, please note that you cannot advertise AMC and private trips
together unless there is a clear distinction between the two in any marketing
materials you send out.
LOGISTICAL DETAILS OF TRIP
Accommodations
Please describe your plan for
accommodation(s)
Meals
Please describe your plan for
providing meals
Permits or permissions
Revised 7/15/2016
Yes
No
Major Excursions Trip Proposal Form, page 2 of 6
KILIMANJARO SUMMIT TREK & WILDLIFE SAFARI Sunday August 1, 2010 to Wednesday August 18, 2010
Erik Madsen/No Coleader
Does the trip require special
permits or permissions?
(required on many U.S.
federal lands and national
parks)
If yes, please describe below what you will need to do to obtain them:
Yes, this trip will require permits in the Kilimanjaro National Park. The outfitter, African
Environments, will obtain these permits and include them in the price.
If no, please describe the process you went through to find out that they were not
required:
Special equipment
Does the trip require special
equipment?
Special experience
Does the trip require special
skills on the part of the
participant?
Pre-trip activities
Do you plan to get your group
together before the trip for an
activity or social event?
Conservation, education and
recreation
How will this major excursion
meet the mission of the AMC?
Yes
No
If yes, please describe below what type of equipment and how you
will ensure that people know how to use it:
www.outdoors.org/about/
Yes
No
If yes, please describe below what type of experience? Also describe
how you will ensure that the participant has this experience?
Significant prior hiking experience including overnight trips. Participants will be
screened for how they responded in previous trips at altitude, if any.
Yes
No
If yes, please describe below what you will do:
Leader may organize a day hike or an overnight trip so people can meet, prepare, and also
so the leader can assess abilities and check gear.
In addition to the clear flora and fauna aspects of the safari and climb, this trip will be a
wonderful opportunity for participants to interact with the local culture. Our porters and
guides will be indigenous. The group will also have the chance to learn about the many
environmental impacts safari participants and hikers make on the environment and how
these are dealt with by tour operators and the local park administration.
mission.cfm
TOUR OPERATOR AND GUIDE SERVICE INFORMATION
Will this trip require a tour
operator or guide service
during part, or the entire
trip?
Name of tour operator/guide
service
Tour operator website
Safety record
Please provide information
about their safety record.
Insurance
Do they have liability
insurance?
Emergency response
Please describe the outfitters’
response plan in the case of an
emergency.
Revised 7/15/2016
Yes
No
Please describe their services. If you are using a tour operator for the entire trip,
please describe why you will be using them rather than doing this trip on your own:
Yes, this trip will require an outfitter, African Environments, and their website is
www.africanenvironments.co.tz. For safety reasons, as well as logistical reasons, it is
imperative to use a reliable outfitter for this trip. Also, the Tanzania government requires
the use of guides & porters. This is a one-leader trip because AE provides all services
from when we step off the plane to when we step back onto the plane, and could do so if
the AMC leader was incapacitated. The AE trip leader (head guide as we would think of
them) will be briefed in use of the AMC sat phone and AMC emergency contact
numbers.
African Environments
www.africanenvironments.co.tz
AE will have been the outfitter on 6 prior AMC trips. They were the outfitter for the
AMC President's society trip in late December 2005/early January 2006 which fell victim
to a natural disaster (rockslide) while climbing an approved route. Although AE cannot
prevent natural disasters, they showed that they are remarkably well trained and equipped
to coordinate a back-country evacuation and disaster site in this situation.
Maximum amt: $
Liability? Yes
No
Are they willing to list AMC as an
Yes
No
additional insured?
They carry Gamow hyperbaric bags and oxygen for emergencies. They are prepared to
evacuate in case of emergencies
Major Excursions Trip Proposal Form, page 3 of 6
KILIMANJARO SUMMIT TREK & WILDLIFE SAFARI Sunday August 1, 2010 to Wednesday August 18, 2010
Erik Madsen/No Coleader
RISK ASSESSMENT
Please assess the risks and hazards of your trip. Carefully consider each area of risk and how it may affect your trip.
Devise a plan to prevent each hazard and to respond to it if it becomes necessary. Please be very specific for each section if
applicable.
Trail conditions, river crossings, weather, wildlife (bears, snakes, etc.)
Climate/terrain
Potential hazards
Kilimanjaro presents issues for terrain, altitude and weather.
Response
African Environment guides have years of wilderness experience, including extensive
training in emergency measures and high altitude medicine. The itinerary and pace
strictly adhere to the latest guidelines on maximum daily altitude gain. The staff does
have medical training and in extreme cases, helicopters can be used to fly people to the
nearest hospital. During the safari the participants will be in vehicles. We will only be
allowed to walk outside the vehicles if the guides think it is safe, and if we are allowed to
hike in the national parks, there will be an armed guard.All participants will be urged to
purchase additional evacuation insurance for the trip.
Political concerns, crime, language translation, terrorism
Foreign Country
Potential hazards
Tanzania is a relatively stable country.
Response
The State Department travel advisories will be monitored closely. Also, African
Environments will monitor any unrest and safety considerations. Travel insurance will be
highly encouraged for all participants.As for theft, petty crime does occur. Participants
will be advised not to bring valuables and to carry important documents, expensive
camera equipment and money on them at all times. Tanzaniaís official language is
English
Road conditions, drivers, insurance
Transportation
Potential hazards
Transportation to and from the airport, start of the hike and safari
Response
African Environments will be providing all transportation and drivers. Participants and
leaders will not have to do any driving during the trip.
Level of fitness, screening concerns, experience with equipment or activity
Participants
Potential hazards
Participants may get altitude sickness and may not be prepared physically for the extreme
altitudes
Response
Participants must be in excellent physical shape with significant hiking experience,
although porters carry all our gear except daypacks. Previous hiking experience at
altitude is preferred.
Conditions unique to this type of trip
Other
Potential hazards
Tanzania is a developing country with many health concerns, such as unsafe drinking
water and disease.
Response
Participants will be advised about required and recommended vaccinations, safe drinking
water practices, and African Environments will prepare its food to the highest standards
and hygiene practices it can. Participants will be encouraged to get all recommended and
potentially required immunizations.
EMERGENCY ACTION PLAN
Please describe your plans for dealing with emergencies. Use as much detail as possible, and list any special
communications equipment you may need to ensure the safety of your participants. DO NOT LEAVE THIS SECTION
BLANK
AE has radios as well as cell phones for contact with the main office & emergency
Emergency communication
Phone contacts, language,
communication. The leader will carry the AMC satellite phone. AE staff speak English
documentation, distance from
well. Evacuation can be quite a distance and may require helicopter or plane.
emergency services
AE guides carry radio and cell phones. AMC leader carries satellite phone.
Emergency equipment
What sort of emergency first
aid or communication
equipment (satellite phone,
two-way radios) do you plan
to use, if any?
Revised 7/15/2016
Major Excursions Trip Proposal Form, page 4 of 6
KILIMANJARO SUMMIT TREK & WILDLIFE SAFARI Sunday August 1, 2010 to Wednesday August 18, 2010
Erik Madsen/No Coleader
Evacuation
Please describe your plan for
evacuation from the
backcountry location if
applicable?
Medical care
Please describe the medical
care available in the area(s)
where you will be traveling
and list names and telephone
numbers for these facilities.
AE, in conjunction with Tanzania park service, would coordinate any evacuation. AE
includes a local evacuation company's services with all their treks. Evacuation could be
to Arusha, or to Nairobi Kenya if more extensive medical care is needed.
Arusha has clinics and hospitals. Serious or surgical cases might be evacuated to Nairobi
Kenya. AE and their evacuation company would coordinate decisions as to where to take
people, in conjunction with our AMC med evac insurance provider once in an area where
such decisions can be made.
COST AND BUDGET DETAILS
COST AND BUDGET
DETAILS
Foreign currencies
For int’l trips list each
foreign currency, the current
$US dollar exchange rate
and what contingencies you
have if that rate changes. If
a tour operator or agent is
being used, what currency is
the agent to be paid in?
1 USD = 1,374 TZS (Tanzania Shilling)
The Tour operator will be paid in USD.
The trip is all inclusive and does not have other fees or costs in the TZS.
A portion of the trip contingency money will be in TZS for emergencies.
Participants will be responsible for own currency conversion for purchases and tipping.
Currency fluctuations will not affect the trip cost.
The outfitter has not changed prices in the past due to currency fluctuations.
Yes
No
If yes,
please describe conditions:
Deposits
What deposits will be
required by airlines, hotels,
tour operators, etc., and
when?
Refunds
What is the latest date you
can cancel and still receive a
full refund?
Participant deposit
Revised 7/15/2016
$1,000 to AE in August 2009, to reserve national park campsites.
January 2010
$1,000 deposit on application to the trip; balance divided into two payments likely 360 and
Major Excursions Trip Proposal Form, page 5 of 6
KILIMANJARO SUMMIT TREK & WILDLIFE SAFARI Sunday August 1, 2010 to Wednesday August 18, 2010
Erik Madsen/No Coleader
What are the initial deposit
and your schedule of
payments?
Cancellation policy
What will your cancellation
policy be for the
participants?
Minimum numbers
Will you still run the trip if
you do not get the minimum
number?
120 days prior to trip.
Before sending money, the participants will be provided with full cancellation information.
They will be given a date beyond which if they cancel, they may only receive a refund if
their spot can be filled by another participant (January 1, 2010). Also, they will be
informed that (at the time air tickets are purchased) they own the ticket and any
refundability depends on the airline policy. We will attempt to use group rates to provide
great flexibility in this regard, if financially feasible.
Yes
No
If yes, please describe conditions:
Decision to run trip with less than minimum number of participants will depend on the
leader's ability at that time to pay the leader's trip costs.
Reference web links:
MEC Home Page:
Forms:
Deadlines:
Club House:
http://snebulos.mit.edu/orgs/amc/
http://snebulos.mit.edu/orgs/amc/application/
http://snebulos.mit.edu/orgs/amc/listings
amcexcursions@outdoors.org
E-Mail Addresses:
Club House:
MEC Chair:
amcexcursions@outdoors.org
mecchair@amcboston.org
Revised 7/15/2016
Major Excursions Trip Proposal Form, page 6 of 6