3/19-3/28/2010 Cinnamon Bay National Park Camping Merri Fox/Jan Schnabel SUMMARY OF TRIP INFORMATION Cinnamon Bay National Park Camping Leader Merri Fox Co-leader Jan Schnabel St. John USVI 3/19-28-2010 Total # of days 10 Hiking Downhill skiing Kayaking Title of trip Leadership Location(s) Dates Type of trip check all that apply Backpacking Cultural Road biking Nordic ski Mountain biking Snorkeling Other – please describe Max 30 Min 20 $ 1090 Does it include airfare? Yes No $ 400-750 Is this proposal for a small group trip – i.e., less than 14 participants and 2 leaders or 7 participants and 1 leader? Yes No If yes, why is a small group proposed? N/a If a participant fee increase of more than 15% is proposed, please explain why? N/a Number of participants Advertised cost Airfare range if not included Smaller trips and leader subsidization LEADER AND CO-LEADER INFORMATION Trip one Trip two Trip three Other related trip experience Merri Fox 115 North Street Harwinton CT 06797 merri.fox@pw.utc.com Home 860-485-1697 Work 860-565-6435 WFA AWFA WFR Expiration: 4/2011 CPR BLS Expiration: 5/2009 Please list the last three longer (5+ day) trips you have led for the AMC including destination, type of trip, dates and number of participants. Feel free to list additional trips you have led, particularly if they demonstrate experience related to the trip you are proposing. March 09 St. John USVI 29 participants March 07 St. John USVI 27 particpants March 06 St. John USVI 30 participants Over 30 years experience on AMC trips to St. John Co-leader name Co-leader address Co-leader email Co-leader phone Wilderness first aid training* Janice Schnabel 30 Mountain Terrace Rd. West Hartford CT 06107 Janice.Schnabel@pw.utc.com Home 860-561-2290 Work 860-565-5168 WFA AWFA WFR Expiration: 4/2011 Leader name Leader address Leader email Leader phone Wilderness first aid training CPR training Prior leading experience To lead a major excursion you must have current CPR and WFA at the time of your trip (or AWFA for all backcountry trips). If you do not have the required level of certification at the time you submit your proposal or it will expire before the date of your trip, you will need to make arrangements to recertify in a timely manner. Revised 7/15/2016 Major Excursions Trip Proposal Form, page 1 of 5 3/19-3/28/2010 Cinnamon Bay National Park Camping Merri Fox/Jan Schnabel CPR training* Prior leading experience CPR BLS Expiration: 4/2011 If you are a new co-leader you must submit an application to be a major excursions leader or co-leader prior to submitting this application. Scouting Have either of you led this trip before or traveled to this area? Languages Does either the co-leader or leader speak the local language? Couples Do the leader and co-leader have a significant personal relationship? Private trips Do either of you lead trips that are private - not sponsored by the AMC? Yes No If yes, please describe below: coleader has also been to St. John Executive summary Please provide a brief description of the trip and the activities planned. Accommodations Please describe your plan for accommodation(s) Meals Please describe your plan for providing meals Camping in either tents or cottages at Cinnamon Bay Campground in the Virgin Islands National Park on St. John. Daily trips to explore the island will include snorkeling, hiking, and learning about the local history, flora, and fauna. Co-leader: Yes No Leader: Yes No Not applicable: Yes No If yes, please list who has agreed to be your back-up in case one or both of you need to drop out. This is required for approval! Yes No If yes, please note that you cannot advertise AMC and private trips together unless there is a clear distinction between the two in any marketing materials you send out. LOGISTICAL DETAILS OF TRIP Permits or permissions Does the trip require special permits or permissions? (required on many U.S. federal lands and national parks) Special equipment Does the trip require special equipment? Special experience Does the trip require special skills on the part of the participant? Pre-trip activities Do you plan to get your group together before the trip for an activity or social event? Conservation, education and recreation Revised 7/15/2016 Platform tents or cottages as provided by the Cinnamon Bay Campground. 2 group meals are included in the group budget including "get acquainted" happy hour provided by leaders at campground, Shipwreck restaurant dinner, and Caneel luncheon buffet. Participants and their tent/cottage mates are to provide for their other meals. The campground has a restaurant that serves 3 meals daily. There are opportunities to shop in Cruz Bay for food provisions and there are opportunities to dine out in local restaurants as well. Typically participants prepare their own breakfasts and trail lunches. Yes No If yes, please describe below what you will need to do to obtain them: Na If no, please describe the process you went through to find out that they were not required: na Yes No If yes, please describe below what type of equipment and how you will ensure that people know how to use it: Yes No If yes, please describe below what type of experience? Also describe how you will ensure that the participant has this experience? Yes No If yes, please describe below what you will do: This trip is designed for participants to experience the natural history, flora, and fauna of St. John through participation in daily hikes and snorkel trip led by AMC leaders and Major Excursions Trip Proposal Form, page 2 of 5 3/19-3/28/2010 Cinnamon Bay National Park Camping Merri Fox/Jan Schnabel How will this major excursion meet the mission of the AMC? www.outdoors.org/about/ mission.cfm National Park Rangers. Participants will learn about the unique vegetation that varies from one side of the island to the other and explore ruins from the sugar plantations. In addition, participants will have the option of signing up for a morning to volunteer with the National Park and Friends of the Virgin Islands in possibly clearing trash on the Brown Bay or trail maintainance work. TOUR OPERATOR AND GUIDE SERVICE INFORMATION Will this trip require a tour operator or guide service during part, or the entire trip? Name of tour operator/guide service Tour operator website Safety record Please provide information about their safety record. Insurance Do they have liability insurance? Emergency response Please describe the outfitters’ response plan in the case of an emergency. Yes No Please describe their services. If you are using a tour operator for the entire trip, please describe why you will be using them rather than doing this trip on your own: Na na na Liability? Yes No Are they willing to list AMC as an additional insured? na Maximum amt: $ Yes No RISK ASSESSMENT Please assess the risks and hazards of your trip. Carefully consider each area of risk and how it may affect your trip. Devise a plan to prevent each hazard and to respond to it if it becomes necessary. Please be very specific for each section if applicable. Trail conditions, river crossings, weather, wildlife (bears, snakes, etc.) Climate/terrain Potential hazards surf and hiking accidents Response Written & verbal instruction will be given to participants stating they must ALWAYS use the buddy swim system. Leader or co-leader will be present at all scheduled snorkel trips. Proper footwear will be recommended for day hikes. Extra water and sun lotion will be brought on all planned outings along with a first aid kit. Political concerns, crime, language translation, terrorism Foreign Country Potential hazards Response Road conditions, drivers, insurance Transportation Potential hazards Vehicles, drivers Response Drivers will be used on a voluntary basis and given written/verbal instruction on safety procedures. Any driver not complying will have driving privileges removed. Insurance at rental companies will be purchased. In addition to giving verbal instruction regarding driver responsibiilites and driving conditions, leaders will distribute a written policy regarding expectations including restrictions regarding drinking alcoholic beverages when operating as a designated driver. Level of fitness, screening concerns, experience with equipment or activity Participants Potential hazards Water safety and hiking accidents. Some participants that elect to go on this trip may be elderly, have health issues or overrate their hiking ability Response Non swimmers will need to use flotation devices. Cell phones may be used on planned day trips for easy access to emergency services. Careful screening of medical records. In addition, doctor's notes are requested as deemed necessary. Conditions unique to this type of trip Other Revised 7/15/2016 Major Excursions Trip Proposal Form, page 3 of 5 3/19-3/28/2010 Cinnamon Bay National Park Camping Merri Fox/Jan Schnabel Potential hazards Response None currently known EMERGENCY ACTION PLAN Please describe your plans for dealing with emergencies. Use as much detail as possible, and list any special communications equipment you may need to ensure the safety of your participants. DO NOT LEAVE THIS SECTION BLANK Leaders will supply copies of trip participants and their emergency contact information Emergency communication Phone contacts, language, to AMC prior to trip departure. Leaders will have the information with them during the documentation, distance from trip for easy access as well. Emergencies will be documented and reported immediately emergency services to AMC Travel Program Coordinator and major excursion chair. We routinely carry a first aid kit. Cells are used when possible for communication. Emergency equipment What sort of emergency first aid or communication equipment (satellite phone, two-way radios) do you plan to use, if any? Cell phones will be used in case of a true emergency. Park Service or Water taxi will be Evacuation Please describe your plan for used as needed. The Park Services and/or local emergency services and On-Call willl be evacuation from the notified in the event of an emergency. backcountry location if applicable? St. John has the Myrah Keating Smith Community Health Center (340-693-8900) on Medical care Please describe the medical Center Line Road. My co-leader or I will drive a trip participant there if needed. Should care available in the area(s) medical care be an emergency, leaders will call the 911 service on the island and then where you will be traveling take participant to clinic if deemed necessary. St. Thomas has a full service hospital and list names and telephone available by water taxi. numbers for these facilities. COST AND BUDGET DETAILS Deposits What deposits will be required by airlines, hotels, tour operators, etc., and when? Refunds What is the latest date you can cancel and still receive a full refund? Participant deposit What are the initial deposit and your schedule of payments? Cancellation policy What will your cancellation policy be for the participants? Minimum numbers Revised 7/15/2016 $1000.00 to Cinnamon Bay. December 15, 2009 $300 initial deposit by Sept. 1. $600 air September 15 2009. Balance of trip fee due January 18, 2010. Cancellations prior to December 1st will be entitled to a refund on money deposited with the AMC less a minimum administration charge of $100.00 plus the cost of air ticket if already issued. Economy tickets are non-refundable except for serious illness substantiated by a doctor’s letter. Cancellations from December 1st to 30 days before departure will be subject to a $200.00 charge, and within 30 days a $500.00 charge, plus any penalty assessed by the airline for canceling an issued ticket. Most domestic airlines no longer give refunds for cancellations; instead, they issue coupons for a future trip with an administrative charge of $100.00 and an expiration date. Trip cancellation insurance is advised and we can send you a sample policy on request. No refund can be granted after the trip has begun. Yes No If yes, please describe conditions: Major Excursions Trip Proposal Form, page 4 of 5 3/19-3/28/2010 Cinnamon Bay National Park Camping Merri Fox/Jan Schnabel Will you still run the trip if you do not get the minimum number? If the participant count does not meet the minimum, the leaders may opt to proceed with the trip and to share in the costs consistent with AMC policy. Reference web links: MEC Home Page: Forms: Deadlines: Club House: http://snebulos.mit.edu/orgs/amc/ http://snebulos.mit.edu/orgs/amc/application/ http://snebulos.mit.edu/orgs/amc/listings amcexcursions@outdoors.org E-Mail Addresses: Club House: MEC Chair: amcexcursions@outdoors.org mecchair@amcboston.org Revised 7/15/2016 Major Excursions Trip Proposal Form, page 5 of 5