Hike Glacier National Park for Its Centennial
Joan Chambers/Cliff Chambers
August 19 - 27, 2010
Major Excursions Trip Proposal Form
The following pages contain the application to lead an AMC Major Excursion. Please complete the form with as
much detail as possible, and attach additional sheets if necessary. Also include a detailed budget/costing sheet
that clearly shows all costs associated with your planned excursion. The trip proposal form and budget are due
two weeks prior to the MEC meeting in which it will be reviewed. Deadlines will be posted on the MEC leader
website (http://snebulos.mit.edu/orgs/amc/) and sent to you on the MEC leader listserv well in advance of the
meeting. The MEC will not accept late proposals unless the chair is notified in advance with a compelling reason.
Incomplete applications will be returned to you and not reviewed until complete, so please make sure to fill in all
applicable sections.
The application was created in a Microsoft Word protected document. To fill in each section click on the check
box and/or on the grey text box and start typing. The boxes will automatically get larger as you fill in text. If you
find that you need a lot of space to explain a section, please say “see additional attachment” and attach a separate
page.
In addition, the following are helpful during the review process, but need only be submitted after your proposal is
accepted:


50 and 150 word notices for the AMC Outdoors and www.outdoors.org. Please see the current rules http://snebulos.mit.edu/orgs/amc/listings/ and schedule for submitting notices for the AMC Outdoors.
Trip prospectus – without the application forms attached – in Microsoft Word or PDF format
Finally, we need to have on file at Joy Street, the following documents:



A completed confidential medical form for the leader and co-leader (after approval is given)
Copies of first aid and CPR certifications for leader and co-leader (before or after approval is given)
A completed application to be a co-leader if the co-leader is new (before proposal is submitted)
We will accept snail mail applications, but electronic forms are preferred. Please save and forward your
electronic document with the following naming convention:


Leader’s last name, trip destination, year of trip and what type of document it is (application, budget,
Outdoors listing or prospectus)
For example, Smith-New Zealand-2007-Application.doc or Smith-New Zealand-2007-Budget.xls
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Major Excursions Trip Proposal Form, page 1 of 7
Hike Glacier National Park for Its Centennial
Joan Chambers/Cliff Chambers
August 19 - 27, 2010
Applications should be sent electronically to the MEC Chair, Stacia Zukroff, at mecchair@amcboston.org and to
dturner@outdoors.org. They can be mailed to: Travel Programs Coordinator, 5 Joy Street, Boston, MA 02108. If
you have any questions, please contact Stacia at: 781-648-5503 or mecchair@amcboston.org.
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Major Excursions Trip Proposal Form, page 2 of 7
Hike Glacier National Park for Its Centennial
Joan Chambers/Cliff Chambers
August 19 - 27, 2010
SUMMARY OF TRIP INFORMATION
Hike Glacier National Park for Its Centennial
Leader Joan Chambers
Co-leader Cliff Chambers
Glacier National Park, Montana
August 19 - 27, 2010
Total # of days 9
Hiking
Downhill skiing
Kayaking
Title of trip
Leadership
Location(s)
Dates
Type of trip
check all that apply
Backpacking
Cultural
Road biking
Nordic ski
Mountain biking
Snorkeling
Other – please describe
Educational with a naturalist and an employee of Glacier Institute.
Max 12
Min 10
$ 1580
Does it include airfare? Yes
No
$ 630-800
Is this proposal for a small group trip – i.e., less than 14 participants and 2
leaders or 7 participants and 1 leader? Yes
No
If yes, why is a small group proposed? Glacier National Park does not want more
than 15 people on a hike, two of those people will be Glacier educators. Glacier
Institute said that they would allow 12 participants, two leaders and two educators,
which would be over the 15 person maximum for Glacier National Park. That would
only take place for 5 of the days because 2 of the days we will have only one educator,
thus 15 people.
If a participant fee increase of more than 15% is proposed, please explain
why? This year Glacier National Park has established a specific regulation that no
more than 15 people can be in a group at one time. This puts a limit on the number of
people we can have on our trip unless we schedule another naturalist and another
Glacier Institute specialist. This would increase the cost of the trip considerably. The
AMC leaders are very willing to take 14 participants on the trip, but the restrictions of
Glacier National Park are not allowing them to do this.
Number of participants
Advertised cost
Airfare range if not included
Smaller trips and leader
subsidization
LEADER AND CO-LEADER INFORMATION
Leader name
Leader address
Leader email
Leader phone
Wilderness first aid training
CPR training
Prior leading experience
Trip one
Joan Chambers
16 Harcourt St. #5H ,Boston, MA 02116
wu.chambers@gmail.com
Home 617-680-6717
Work
WFA
AWFA
WFR
Expiration: Will recertify before the trip
CPR
BLS
Expiration: Will recertify before the trip
Please list the last three longer (5+ day) trips you have led for the AMC including
destination, type of trip, dates and number of participants. Feel free to list additional
trips you have led, particularly if they demonstrate experience related to the trip you
are proposing.
Wild Wyoming Backpack 8/8 to 8/16 2009, 7 participants

To lead a major excursion you must have current CPR and WFA at the time of your trip (or AWFA for all backcountry
trips). If you do not have the required level of certification at the time you submit your proposal or it will expire before
the date of your trip, you will need to make arrangements to recertify in a timely manner.
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Major Excursions Trip Proposal Form, page 3 of 7
Hike Glacier National Park for Its Centennial
Joan Chambers/Cliff Chambers
August 19 - 27, 2010
Trip two
Trip three
Other related trip experience
California Sierras (co-leader) 8/9 to 8/23 2008, 10 participants
White Mountains Pemi Traverse 8/19 to 8/25 2007, 8 participants
Hut to Hut Presidential Traverse 2006, Aug. 21-26. Hut to Hut Presidential Traverse in
NH White Mountains, 10 participants;
Co-leader name
Co-leader address
Co-leader email
Co-leader phone
Wilderness first aid training*
CPR training*
Prior leading experience
Cliff Chambers
16 Harcourt St., #5H, Boston, MA 02116
wu.chambers@gmail.com
Home 617-938-4589
Work
WFA
AWFA
WFR
Expiration: Will recertify before the trip
CPR
BLS
Expiration: Will recertify before the trip
Considerable backpacking and wilderness experience. Co-led with Joan in all of her
experience.
Co-led the Wild Wyoming trip with Joan 8/8-8/19, 2009
Trip one
Trip two
Trip three
Scouting
Have either of you led this trip
before or traveled to this
area?
Languages
Does either the co-leader or
leader speak the local
language?
Couples
Do the leader and co-leader
have a significant personal
relationship?
Private trips
Do either of you lead trips that
are private - not sponsored by
the AMC?
Yes
No
If yes, please describe below:
Executive summary
Please provide a brief
description of the trip and the
activities planned.
This trip will involve hiking inside Glacier National Park (GNP), Glacier Institute (GI),
www.glacierinstitute.org, it offers hands-on, field based experiences in colaboration with
GNP. Trip includes 7 day-long courses in Glacier that are led by Glacier instructor and
accompanied by a Glacier Institute staff member, while hiking on Glacier's Trails. Two
of the 7, we will not have a Glacier instructor, but only a Glacier Institute staff member.
GI works with the leaders to ensure a balance that allows learning while hiking.
We will stay at West Glacier, GI's Glacier Park Field Camp (GPFC) all eight nights.
GPFC is located just inside Glacier National Park, overlooking the Middle Fork of the
Flathead River. As of this summer there are 5 new, basic plywood cabins; each has 5
hostel-type twin beds with nightstands and lamps. There is a separate bathhouse with 4
individual showers and 5 individual toilets. Other buildings house the library/office,
kitchen/dining area, a tipee, and classroom. Although spartan, it is a beautiful location.
The lodging is four or five to a cabin in the Glacier Field Camp.
GI is providing all meals and they are included in the price. That is dinner on 8/19, and
breakfast and lunch on 8/27. All lunches, including 8/27, are provided as a buffet for the
participants to make themselves.
Yes
No
Co-leader: Yes
No
Leader: Yes
No
Not applicable:
Yes
No
If yes, please list who has agreed to be your back-up in case one or
both of you need to drop out. This is required for approval!
Yes
No
If yes, please note that you cannot advertise AMC and private trips
together unless there is a clear distinction between the two in any marketing
materials you send out.
LOGISTICAL DETAILS OF TRIP
Accommodations
Please describe your plan for
accommodation(s)
Meals
Please describe your plan for
providing meals
Permits or permissions
Does the trip require special
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Major Excursions Trip Proposal Form, page 4 of 7
Hike Glacier National Park for Its Centennial
Joan Chambers/Cliff Chambers
August 19 - 27, 2010
permits or permissions?
(required on many U.S.
federal lands and national
parks)
If yes, please describe below what you will need to do to obtain them:
The Glacier Institute provides all the permits for all the persons on the trip.
If no, please describe the process you went through to find out that they were not
required:
Special equipment
Does the trip require special
equipment?
Special experience
Does the trip require special
skills on the part of the
participant?
Pre-trip activities
Do you plan to get your group
together before the trip for an
activity or social event?
Conservation, education and
recreation
How will this major excursion
meet the mission of the AMC?
www.outdoors.org/about/
mission.cfm
Yes
No
If yes, please describe below what type of equipment and how you
will ensure that people know how to use it:
Just basic hiking equipment and rain gear.
Yes
No
If yes, please describe below what type of experience? Also describe
how you will ensure that the participant has this experience?
Participants will be screened to make sure they will be able to hike and that they have
hiked in the past and will be able to do 5 hours/day of moderate hiking.
Yes
No
If yes, please describe below what you will do:
The educational component is the highlight of the trip, an important selling point. It
offers field based programs unmatched on most major excurisons. By working with the
Glacier Institute, AMC can offer an approved trip that fits within Glacier National Park's
regulation. We will have a specific topic with an educator on all days, and a naturalist
for 5 of the days. This is the best of two worlds, hiking and learning on the trail.
TOUR OPERATOR AND GUIDE SERVICE INFORMATION
Will this trip require a tour
operator or guide service
during part, or the entire
trip?
Name of tour operator/guide
service
Tour operator website
Safety record
Please provide information
about their safety record.
Insurance
Do they have liability
insurance?
Emergency response
Please describe the outfitters’
response plan in the case of an
emergency.
Yes
No
Please describe their services. If you are using a tour operator for the entire trip,
please describe why you will be using them rather than doing this trip on your own:
An employee of the Glacier Institute will accompany us on all hikes and a naturalist will
accompany us for five days covering topics such as wildlife and geography.
Glacier Institute.
www.glacierinstitute.org
Glacier Institute is an approved educational partner of Glacier National Park with an
excellent safety record.
Liability? Yes
No
Maximum amt: $ $ 1 million/per
person/per claim, maximum $3 million
per incident
Yes
No
Are they willing to list AMC as an
additional insured?
Glacier Institute's emergency response protocols will be followed. Also, Glacier Institute
is a collaborator of Glacier National Park we will notify Glacier National Park rangers of
any emergencies within Glacier National Park. Glacier Institue staff members are WFA
trained.
RISK ASSESSMENT
Please assess the risks and hazards of your trip. Carefully consider each area of risk and how it may affect your trip.
Devise a plan to prevent each hazard and to respond to it if it becomes necessary. Please be very specific for each section
if applicable.
Trail conditions, river crossings, weather, wildlife (bears, snakes, etc.)
Climate/terrain
Potential hazards
Moderate trails, bad weather, wildlife. Temperature 60 - 70 degrees F in July, night time
temperatures average in the 40's. The rain in July is about 2" to 3" during the month.
Response
The Glacier employee will have Bearspray and all will be bear prepared prior to hikes.
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Hike Glacier National Park for Its Centennial
Joan Chambers/Cliff Chambers
Foreign Country
Potential hazards
Response
Transportation
Potential hazards
Response
Participants
Potential hazards
Response
Other
Potential hazards
Response
August 19 - 27, 2010
We will make sure everyone prepares for a variety of conditions and packs accordingly.
We may start the day in a T-shirt and shorts, and need a parka by evening. We will dress
in layers and always bring raingear.
Political concerns, crime, language translation, terrorism
N/A
Road conditions, drivers, insurance
Windy mountain roads. The AMC leaders and another person will drive the van to
transport participants to the hiking trails.
Level of fitness, screening concerns, experience with equipment or activity
We may encounter rocks and elevation gain.
Particpants will be screened to make sure they can hike for 4-5 hours/day and have
appropriate geer.
Conditions unique to this type of trip
N/A
EMERGENCY ACTION PLAN
Please describe your plans for dealing with emergencies. Use as much detail as possible, and list any special
communications equipment you may need to ensure the safety of your participants. DO NOT LEAVE THIS SECTION
BLANK
Kalispell Regional Medical Center the closest hospital to Glacier National Park that
Emergency communication
Phone contacts, language,
offers air ambulance services. KRMC maintains both a rotor as well as fixed wing
documentation, distance from
aircraft to help its patients receive the most appropriate medical care. Many of the more
emergency services
seriously injured patients are transferred to Seattle’s Harborview Hospital for more
advanced care following their stabilization at KRMC.
Leaders will have a first-aid kit and a cell phone.
Emergency equipment
What sort of emergency first
aid or communication
equipment (satellite phone,
two-way radios) do you plan
to use, if any?
First-aid services are available at all visitor centers, and ranger and warden stations. In
Evacuation
Please describe your plan for
Glacier, we call 911 for immediate help regarding all emergencies..
evacuation from the
backcountry location if
applicable?
Kalispell Regional Medical Center
Medical care
Please describe the medical
310 Sunnyview Lane
care available in the area(s)
Kalispell, MT 59901-3129
where you will be traveling
(406) 751-6930
and list names and telephone
numbers for these facilities.
COST AND BUDGET DETAILS
Deposits
What deposits will be required
by airlines, hotels, tour
operators, etc., and when?
Refunds
What is the latest date you can
cancel and still receive a full
refund?
Revised 7/15/2016
Being due upon trip minimum met.
GI programs - we will not pay GI until the trip is full.
Major Excursions Trip Proposal Form, page 6 of 7
Hike Glacier National Park for Its Centennial
Joan Chambers/Cliff Chambers
Participant deposit
What are the initial deposit
and your schedule of
payments?
Cancellation policy
What will your cancellation
policy be for the participants?
Minimum numbers
Will you still run the trip if you
do not get the minimum
number?
August 19 - 27, 2010
$500
Refunds will be given to the extent that it will not raise the cost to the other participants.
If the person's spot can be filled, that person may be intitled to up to a full refund of costs
paid.
Yes
No
If yes, please describe conditions:
Preferably not, the trip is budgeted for 12 participants and 2 leaders and would like to
stick to that. If the trip was run with 10 participants, the cost would be $1544-$1636.
Reference web links:
MEC Home Page:
Forms:
Deadlines:
Club House:
http://snebulos.mit.edu/orgs/amc/
http://snebulos.mit.edu/orgs/amc/application/
http://snebulos.mit.edu/orgs/amc/listings
amcexcursions@outdoors.org
E-Mail Addresses:
Club House:
MEC Chair:
amcexcursions@outdoors.org
mecchair@amcboston.org
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Major Excursions Trip Proposal Form, page 7 of 7