Alaska: Denali, Kodiak and Kenai Wildlife Day Hikes & Sights
Erik Madsen/Carson Tang
Major Excursions Trip Proposal Form
The following pages contain the application to lead an AMC Major Excursion. Please complete the form with as
much detail as possible, and attach additional sheets if necessary. Also include a detailed budget/costing sheet
that clearly shows all costs associated with your planned excursion. The trip proposal form and budget are due
two weeks prior to the MEC meeting in which it will be reviewed. Deadlines will be posted on the MEC leader
website (http://snebulos.mit.edu/orgs/amc/) and sent to you on the MEC leader listserv well in advance of the
meeting. The MEC will not accept late proposals unless the chair is notified in advance with a compelling reason.
Incomplete applications will be returned to you and not reviewed until complete, so please make sure to fill in all
applicable sections.
The application was created in a Microsoft Word protected document. To fill in each section click on the check
box and/or on the grey text box and start typing. The boxes will automatically get larger as you fill in text. If you
find that you need a lot of space to explain a section, please say “see additional attachment” and attach a separate
page.
In addition, the following are helpful during the review process, but need only be submitted after your proposal is
accepted:
50 and 150 word notices for the AMC Outdoors and www.outdoors.org. Please see the current rules http://snebulos.mit.edu/orgs/amc/listings/ and schedule for submitting notices for the AMC Outdoors.
Trip prospectus – without the application forms attached – in Microsoft Word or PDF format
Finally, we need to have on file at Joy Street, the following documents:
A completed confidential medical form for the leader and co-leader (after approval is given)
Copies of first aid and CPR certifications for leader and co-leader (before or after approval is given)
A completed application to be a co-leader if the co-leader is new (before proposal is submitted)
We will accept snail mail applications, but electronic forms are preferred. Please save and forward your
electronic document with the following naming convention:
Leader’s last name, trip destination, year of trip and what type of document it is (application, budget, Outdoors listing or
prospectus)
For example, Smith-New Zealand-2007-Application.doc or Smith-New Zealand-2007-Budget.xls
Applications should be sent electronically to the MEC Chair, Stacia Zukroff, at mecchair@amcboston.org and
to amcexcursions@outdoors.org. They can be mailed to: Travel Programs Coordinator, 5 Joy Street, Boston,
MA 02108. If you have any questions, please contact Stacia at: 781-648-5503 or mecchair@amcboston.org.
Title of trip
Revised 7/15/2016
SUMMARY OF TRIP INFORMATION
Alaska: Denali, Kodiak and Kenai Wildlife Day Hikes & Sights
Major Excursions Trip Proposal Form, page 1 of 6
Saturda
Alaska: Denali, Kodiak and Kenai Wildlife Day Hikes & Sights
Erik Madsen/Carson Tang
Saturda
Leader Carson Tang
Co-leader Erik Madsen
Anchorage, Denali, Seward, Homer, Kodiak
Saturday, June 27 - Sunday, July 12,
Total # of days 16
2009
Hiking
Downhill skiing
Kayaking
Leadership
Location(s)
Dates
Type of trip
check all that apply
Backpacking
Cultural
Road biking
Nordic ski
Mountain biking
Snorkeling
Other – please describe
Cultural trip involves lots of walking, several hikes limited to 6 miles, bike rental is
an option on part of the trip.
Max 18
Min 16
$ 3,550 Approximate Does it include airfare? Yes
No
$ 900 from To/From JFK/Anchorage Approximate
Number of participants
Advertised cost
Airfare range if not included
LEADER AND CO-LEADER INFORMATION
Leader name
Leader address
Leader email
Leader phone
Wilderness first aid training
CPR training
Prior leading experience
Trip one
Trip two
Trip three
Other related trip experience
Co-leader name
Co-leader address
Co-leader email
Co-leader phone
Wilderness first aid training*
CPR training*
Prior leading experience
Scouting
Have either of you led this trip
before or traveled to this
Carson Tang
1653 11th Avenue, Brooklyn, NY 11215-6018
carsonoutdoors@earthlink.net
Home 347-689-9090
Work 347-689-9090
WFA
AWFA
WFR
Expiration: 02/2009
CPR
BLS
Expiration: 08/07
Please list the last three longer (5+ day) trips you have led for the AMC including
destination, type of trip, dates and number of participants. Feel free to list additional
trips you have led, particularly if they demonstrate experience related to the trip you
are proposing.
Canadian Rockies Aug. 18 - 27, 2007: Day hikes; 17 participants
Yosemite, June 25 - July 5, 2005. Day hikes; 24 participants
Utah, April 28 - May 8, 2006; day hikes; 20 participants
Erik Madsen
70 Oak Hill Dr., Bristol, CT, 06010-2438
emadsen2004@yahoo.com
Home 860-314-0125
Work 860-418-6012
WFA
AWFA
WFR
Expiration: 04/2011
CPR
BLS
Expiration: 04/2010
If you are a new co-leader you must submit an application to be a major excursions
leader or co-leader prior to submitting this application.
Yes
No
If yes, please describe below:

To lead a major excursion you must have current CPR and WFA at the time of your trip (or AWFA for all
backcountry trips). If you do not have the required level of certification at the time you submit your proposal or it will
expire before the date of your trip, you will need to make arrangements to recertify in a timely manner.

Revised 7/15/2016
Major Excursions Trip Proposal Form, page 2 of 6
Alaska: Denali, Kodiak and Kenai Wildlife Day Hikes & Sights
Erik Madsen/Carson Tang
area?
Languages
Does either the co-leader or
leader speak the local
language?
Couples
Do the leader and co-leader
have a significant personal
relationship?
Private trips
Do either of you lead trips that
are private - not sponsored by
the AMC?
Co-leader: Yes
No
Leader: Yes
No
Not applicable:
Yes
No
If yes, please list who has agreed to be your back-up in case one or
both of you need to drop out. This is required for approval!
Yes
No
If yes, please note that you cannot advertise AMC and private trips
together unless there is a clear distinction between the two in any marketing
materials you send out.
LOGISTICAL DETAILS OF TRIP
Executive summary
Please provide a brief
description of the trip and the
activities planned.
Accommodations
Please describe your plan for
accommodation(s)
Meals
Please describe your plan for
providing meals
Permits or permissions
Does the trip require special
permits or permissions?
(required on many U.S.
federal lands and national
parks)
Hike and explore areas of Southcentral Alaska without bush planes. Stay and hike inside
Denali National Park with Denali Institute (MURIE) hiking with Park Guide. Day hikes in
Kodiak Island and throughout Kenai. Take group on a cruise of Fjord.
Special equipment
Does the trip require special
equipment?
Special experience
Does the trip require special
skills on the part of the
participant?
Pre-trip activities
Do you plan to get your group
together before the trip for an
Yes
No
If yes, please describe below what type of equipment and how you
will ensure that people know how to use it:
Revised 7/15/2016
Combination of motels, one hostel stay, canvas platform tents (in Denali), and on board
ferry ship.
Breakfasts at motel, train ride, ship, and hostel; lunches prepared by participant if hike
day, at restaurants if non hike day, and on train or ship. Dinner at restaurants and on train.
Yes
No
If yes, please describe below:
Denali N.P.:
Groups are required to use Park Guide service - concessionaire in Denali. We must hire
them as guide to hike as a group in Denali National Park.
Lands Surrounding Town of Kodiak on Kodiak Island:
Land owned by U.S. Coast Guard. No fees or permits to hike trails on property. Contact
person: Officer Lutz U.S. Coast Guard Military Police, 907-487-5555.
ALL Alaska N.P. Lands:
The AMC is considered a commercial operator since the trip Leaders receive
compensation. A Commercial use authorization is required for access to all Alaska N.P.'s.
A single C.U.A. in the name of the AMC can be issued for multiple parks and is good for
2 years. All necessary forms are on nps.gov site. Contact: Brenda Coleman, Office of
Concession Operations, 907-644-3362.
Kenai N.W.R.:
The AMC is considered a commercial operator since the trip Leaders receive
compensation. A Special Use Permit is required for access to all Alaska's N.W.R.'s. A
S.U.P. in the name of the AMC can be issued for a specific individual Refuge and is good
for one year. All necessary forms are on kenai.fws.gov site. Contact: Rick Johnston 907260-2810.
Yes
No
If yes, please describe below what type of experience? Also describe
how you will ensure that the participant has this experience?
Yes
No
If yes, please describe below what you will do:
Major Excursions Trip Proposal Form, page 3 of 6
Saturda
Alaska: Denali, Kodiak and Kenai Wildlife Day Hikes & Sights
Erik Madsen/Carson Tang
activity or social event?
Conservation, education and
recreation
How will this major excursion
meet the mission of the AMC?
The cities of Seward, Kodiak and Homer are rich in Russian cultural while also draped in
Inuit influence. We will learn more about the culture and its impact in these communities
as we explore local areas such as russian orthodox churches, museums, etc.
www.outdoors.org/about/
mission.cfm
TOUR OPERATOR AND GUIDE SERVICE INFORMATION
Will this trip require a tour
operator or guide service
during part, or the entire
trip?
Name of tour operator/guide
service
Tour operator website
Safety record
Please provide information
about their safety record.
Insurance
Do they have liability
insurance?
Emergency response
Please describe the outfitters’
response plan in the case of an
emergency.
Yes
No
Please describe their services. If you are using a tour operator for the entire trip,
please describe why you will be using them rather than doing this trip on your own:
MURIE - Part of the Denali Institute operations is an endorsed guide service and teaching
arm within Denali National Park. It is the only guide service approved to lead groups in
Denali National Park. We must contract with Murie and their program to be able to
conduct AMC group hikes and activities within the Park boundaries. We stay on site.
Murie Science and Learning Center - Denali Institute
http://www.alaskageographic.org/static/338/bears-in-denali-course
The Murie Science and Learning Center offers trained and licensed park guides to conduct
progams in Denali. The conduct programs for adults as well as for children. They are the
only and exclusive guide service in Denali National Park for AMC group hikes.
Maximum amt: $ Researching, will
Liability? Yes
No
provide at a later date.
Are they willing to list AMC as an
Yes
No
additional insured?
See safety record above. Any additional information concerning emergency response will
be forwarded to AMC as it becomes available to us.
RISK ASSESSMENT
Please assess the risks and hazards of your trip. Carefully consider each area of risk and how it may affect your trip.
Devise a plan to prevent each hazard and to respond to it if it becomes necessary. Please be very specific for each section if
applicable.
Trail conditions, river crossings, weather, wildlife (bears, snakes, etc.)
Climate/terrain
Potential hazards
1) Bear encounters, 2) dramatic change in weather, 3) motion sickness on ferry, and 4)
mosquitos, gnats and black flies
Response
1) Training at Murie on bear encounters. Additionally leader and coleader train
participants on bear encounter (black and brown) procedures. Stay together as group; 2)
right apparel and layers (with spares); 3) dramamine, 4) Deet and head nets
Political concerns, crime, language translation, terrorism
Foreign Country
Potential hazards
Not applicable. Low to no crime.
Response
National Park Service Rangers and police readily available in town and nearby.
Road conditions, drivers, insurance
Transportation
Potential hazards
1) unpaved roads, 2) ferry sinking, 3) weather and landing/take off in plane, 4) animals or
RR tracks and road
Response
1) drive with care on unpaved roads and have 2 vehicles, 2) participate in safety drill as
required by law, know where lifeboat and pfd's are, 3) wear safety belt know emergency
exit, 4) drive careful in eve and around bends.
Level of fitness, screening concerns, experience with equipment or activity
Participants
Potential hazards
(1)Not physically fit for walks, (2)lying about ability, (3)Getting Lost.
Revised 7/15/2016
Major Excursions Trip Proposal Form, page 4 of 6
Saturda
Alaska: Denali, Kodiak and Kenai Wildlife Day Hikes & Sights
Erik Madsen/Carson Tang
Response
Other
Potential hazards
Response
(1)Screen participants carefully, (2)Be thorough in questioning, check references, meet
participant at pre trip meeting, (3)Participants will have on their person directions for what
to do when lost, and be advised verbally how to aviod loosing the group.
Conditions unique to this type of trip
1) Bed Bugs, Lice, Crabs, 2)Mosquito bites, 3)Rabies, 4) sea sickness
1)Use bed liner and check bed, 2) use head netting and Deet, 3) rabies shot available at
local hospital, doctor and clinic, 4) dramamine and stay in middle of boat
EMERGENCY ACTION PLAN
Please describe your plans for dealing with emergencies. Use as much detail as possible, and list any special
communications equipment you may need to ensure the safety of your participants. DO NOT LEAVE THIS SECTION
BLANK
All participants will carry their personal emergency contact information, including contact
Emergency communication
Phone contacts, language,
info for the AMC and any travel insurance, Leaders will also carry all participant
documentation, distance from
emergency contact and medical information. Hike plan reported to rangers.
emergency services
AMC MEC Satellite phone requested for use since we will be in untrailed wilderness
Emergency equipment
What sort of emergency first
aid or communication
equipment (satellite phone,
two-way radios) do you plan
to use, if any?
We will be within 6 miles of the road. These are day hikes with in/out objective. with 16
Evacuation
Please describe your plan for
evacuation will be crewed with achievable.
evacuation from the
backcountry location if
applicable?
See emergency communication above for means and method of communication. Cities are
Medical care
Please describe the medical
nearby that have good basic medical care. Serious medical issues could result in transfer
care available in the area(s)
to larger city, or return to Major hospital.
where you will be traveling
and list names and telephone
numbers for these facilities.
COST AND BUDGET DETAILS
Deposits
What deposits will be required
by airlines, hotels, tour
operators, etc., and when?
Refunds
What is the latest date you can
cancel and still receive a full
refund?
Participant deposit
What are the initial deposit
and your schedule of
payments?
Cancellation policy
Revised 7/15/2016
Depending on hotel, hostel, cruise, Murie, etc we have a variety of deadlines. With the
motels we can cut $40 off the lodging per room per night if we pay at time of call. There
is a 100% refund if cancelled outside 7 days; however, the charge would be cashed upon
deposit. Not having the cash nor the desire to risk and front the deposit we are relegated to
a wait until we get money scenario. The faster we register the faster we can hold the date
in this high demand area during peak season. with others it is a 30 to 60 deposit period.
100% refunds available up to one week on hotels on groups. Less than 30 days on hostel
for 25% penalty, less than 14 days 100% commitment. Cruise = Cancellation fee = $25pp
60 days out, 50% 60-30 days, and 100% within 30 days. Alaska RR = 100% refund if
outside 45 days advance notice. Ferry to Kodiak, if 55 days out pay in full with 30 days
or more for full refund, less than 30 days is 85%. Penalties and fees for local commuter
plane will be subject to and reflective of the fees the carrier charges and provisions for
refund whether whole and in part if any. All air is purchased in participants name and may
not be refunded in part or in whole.
Initial deposit due with application: $1,000.00;
Second Payment of $1,500.00 due February 1, 2009; and
Balance due by: May 1, 2009.
100% minus any fees and penalties mentioned above if requested in writing before
Major Excursions Trip Proposal Form, page 5 of 6
Saturda
Alaska: Denali, Kodiak and Kenai Wildlife Day Hikes & Sights
Erik Madsen/Carson Tang
What will your cancellation
policy be for the participants?
Minimum numbers
Will you still run the trip if you
do not get the minimum
number?
February 14, 2009. After 2/14/09 cancellations are subject to a 5% administrative
cancellation plus all the conditions of Refunds above. Land costs will be refunded if a
replacement participant can be found and covers all costs to take up the vacant spot.
Participant who cancels will forfeit any amounts not able to be covered by new participant
and will be additionally subject to the 5% administrative cancellation fee. Airfares
purchased in the participants name are the property of the participant and cannot be
refunded.
Yes
No
If yes, please describe conditions:
Leader may elect to run the trip with fewer than 14 paid participants as a one leader trip,
provided AMC approval is given. The absolute minimum number of participants is 14.
Reference web links:
MEC Home Page:
Forms:
Deadlines:
Club House:
http://snebulos.mit.edu/orgs/amc/
http://snebulos.mit.edu/orgs/amc/application/
http://snebulos.mit.edu/orgs/amc/listings
amcexcursions@outdoors.org
E-Mail Addresses:
Club House:
MEC Chair:
amcexcursions@outdoors.org
mecchair@amcboston.org
Revised 7/15/2016
Major Excursions Trip Proposal Form, page 6 of 6
Saturda