Robin Melavalin/Peter Fraunholtz
Backcountry Hut to Hut Hiking in the Bavarian Alps
Major Excursions Trip Proposal Form
Last Revision July 2008
The following pages contain the application to lead an AMC Major Excursion. Please complete the form with as
much detail as possible, and attach additional sheets if necessary. Also include a detailed budget/costing sheet
that clearly shows all costs associated with your planned excursion. The trip proposal form and budget are due
two weeks prior to the MEC meeting in which it will be reviewed. Deadlines will be posted on the MEC leader
website (http://snebulos.mit.edu/orgs/amc/) and sent to you on the MEC leader listserv well in advance of the
meeting. The MEC will not accept late proposals unless the chair is notified in advance with a compelling reason.
Incomplete applications will be returned to you and not reviewed until complete, so please make sure to fill in all
applicable sections.
The application was created in a Microsoft Word protected document. To fill in each section click on the check
box and/or on the grey text box and start typing. The boxes will automatically get larger as you fill in text. If you
find that you need a lot of space to explain a section, please say “see additional attachment” and attach a separate
page.
In addition, the following are helpful during the review process, but need only be submitted after your proposal is
accepted:


50 and 150 word notices for the AMC Outdoors and www.outdoors.org. Please see the current rules http://snebulos.mit.edu/orgs/amc/listings/ and schedule for submitting notices for the AMC Outdoors.
Trip prospectus – without the application forms attached – in Microsoft Word or PDF format
Finally, we need to have on file at Joy Street, the following documents:



A completed confidential medical form for the leader and co-leader (after approval is given)
Copies of first aid and CPR certifications for leader and co-leader (before or after approval is given)
A completed application to be a co-leader if the co-leader is new (before proposal is submitted)
We will accept snail mail applications, but electronic forms are preferred. Please save and forward your
electronic document with the following naming convention:


Leader’s last name, trip destination, year of trip and what type of document it is (application, budget,
Outdoors listing or prospectus)
For example, Smith-New Zealand-2007-Application.doc or Smith-New Zealand-2007-Budget.xls
Applications should be sent electronically to the MEC Chair, Stacia Zukroff, at mecchair@amcboston.org and to
cyout@outdoors.org. They can be mailed to: Travel Programs Coordinator, 5 Joy Street, Boston, MA 02108. If
you have any questions, please contact Stacia at: 781-648-5503 or mecchair@amcboston.org.
Revised 7/15/2016
Major Excursions Trip Proposal Form, page 1 of 6
Robin Melavalin/Peter Fraunholtz
Backcountry Hut to Hut Hiking in the Bavarian Alps
SUMMARY OF TRIP INFORMATION
Backcountry Hut to Hut Hiking in the Bavarian Alps
Leader Robin Melavalin
Co-leader Peter Fraunholtz
Bavaria, Germany and Ehrwald, Austria
June 18-28, 2009
Total # of days 11
Hiking
Downhill skiing
Kayaking
Title of trip
Leadership
Location(s)
Dates
Type of trip
check all that apply
Backpacking
Cultural
Road biking
Nordic ski
Mountain biking
Snorkeling
Other – please describe
Multi-day hut-hut hiking
Number of participants
(excluding leaders)
Advertised cost
Airfare range if not included
Do you wish to have your trip
listed online before it is
published in The Outdoors?
Smaller trips and leader
subsidization
Max 10
Min 8
$ 1450
Does it include airfare? Yes
No
$ 1000-1400
Yes
No If yes, please list the approximate month (max is one year in
advance of trip)
ASAP
Is this proposal for a small group trip – i.e., less than 14 participants and 2
leaders or 7 participants and 1 leader? Yes
No
If yes, why is a small group proposed? Backcountry location on route remote from
medical care with steep elevations on narrow trails, making rescues precarious. It is
easier to keep track of 12 people in this terrain.
If a participant fee increase of more than 15% is proposed, please explain
why?
LEADER AND CO-LEADER INFORMATION
Leader name
Leader address
Leader email
Leader phone
Wilderness first aid training
CPR training
Prior leading experience
Trip one
Trip two
Trip three
Other related trip experience
Robin Melavalin
11 Cuthbert Road, West Roxbury, MA 02132-2709
rmelavalin@rcn.com
Home 617.780.5362
Work 617.521.2490
WFA
AWFA
WFR
Expiration: April 2010
CPR
BLS
Expiration: April 2010
Please list the last three longer (5+ day) trips you have led for the AMC including
destination, type of trip, dates and number of participants. Feel free to list additional
trips you have led, particularly if they demonstrate experience related to the trip you
are proposing.
AMC - Hut to Hut in the Bavarian Alps as co-leader June 2008 with 10 participants
Work - Cape Verde, West Africa as leader March 2005 with 22 participants
including students, community leaders, the VP and the president of the college
Work - Cuba as leader March 1999 with 5 students - medical anthropology

To lead a major excursion you must have current CPR and WFA at the time of your trip (or AWFA for all backcountry
trips). If you do not have the required level of certification at the time you submit your proposal or it will expire before
the date of your trip, you will need to make arrangements to recertify in a timely manner.
Revised 7/15/2016
Major Excursions Trip Proposal Form, page 2 of 6
Backcountry Hut to Hut Hiking in the Bavarian Alps
Robin Melavalin/Peter Fraunholtz
Co-leader name
Co-leader address
Co-leader email
Co-leader phone
Wilderness first aid training*
CPR training*
Prior leading experience
Peter Fraunholtz
109 Williams St #4, Jamaica Plain, MA 02130
fraunholtz@hudce7.harvard.edu
Home 617.983.2351
Work same
WFA
AWFA
WFR
Expiration: 06/06
CPR
BLS
Expiration:
If you are a new co-leader you must submit an application to be a major excursions
leader or co-leader prior to submitting this application.
Scouting
Have either of you led this trip
before or traveled to this
area?
Languages
Does either the co-leader or
leader speak the local
language?
Couples
Do the leader and co-leader
have a significant personal
relationship?
Private trips
Do either of you lead trips that
are private - not sponsored by
the AMC?
Yes
No
If yes, please describe below:
Both have co-led this trip with Phil Mecagni: Pete in 2007 and Robin in 2008. Phil and
Pete originally developed this trip together. Pete studied for a semester in Munich in
1982.
Co-leader: Yes
No
Leader: Yes
No
Not applicable:
Executive summary
Please provide a brief
description of the trip and the
activities planned.
Accommodations
Please describe your plan for
accommodation(s)
Meals
Please describe your plan for
providing meals
Permits or permissions
Does the trip require special
permits or permissions?
(required on many U.S.
federal lands and national
parks)
Fly to Munich, take train to Alps. Multi-day hut-hut hikes in the Wettersteinngebirge
Range, end hike in Austria. Return via train to Munich, sightseeing one day, return to
US. We are using the same itinerary as in 2008.
Yes
No
If yes, please list who has agreed to be your back-up in case one or
both of you need to drop out. This is required for approval!
Yes
No
If yes, please note that you cannot advertise AMC and private trips
together unless there is a clear distinction between the two in any marketing
materials you send out.
LOGISTICAL DETAILS OF TRIP
Special equipment
Does the trip require special
equipment?
Special experience
Does the trip require special
skills on the part of the
participant?
Pre-trip activities
Do you plan to get your group
Revised 7/15/2016
Hostels or B+Bs in Munich, Garmisch and Ehrwald. Huts in mountains.
Eating at restaurants in Munich, Garmisch and Ehrwald. Hut-provided food at huts.
Yes
No
If yes, please describe below what you will need to do to obtain them:
If no, please describe the process you went through to find out that they were not
required:
Experiences on this hike in 2007 and 2008.
Yes
No
If yes, please describe below what type of equipment and how you
will ensure that people know how to use it:
Yes
No
If yes, please describe below what type of experience? Also describe
how you will ensure that the participant has this experience?
Yes
No
If yes, please describe below what you will do:
We organized a hiking weekend at Harvard Cabin in 2007 and 2008, and plan to do that
Major Excursions Trip Proposal Form, page 3 of 6
Robin Melavalin/Peter Fraunholtz
Backcountry Hut to Hut Hiking in the Bavarian Alps
together before the trip for an
activity or social event?
Conservation, education and
recreation
How will this major excursion
meet the mission of the AMC?
www.outdoors.org/about/
mission.cfm
again in 2009.
We will explore the history of hiking in the Alps, local flora and fauna, local cuisine,
local customs and lifeways of the Bavarian people. Munich is replete with historic,
artistic and cultural opportiunities.
TOUR OPERATOR AND GUIDE SERVICE INFORMATION
Will this trip require a tour
operator or guide service
during part, or the entire
trip?
Name of tour operator/guide
service
Tour operator website
Safety record
Please provide information
about their safety record.
Insurance
Do they have liability
insurance?
Emergency response
Please describe the outfitters’
response plan in the case of an
emergency.
Yes
No
Please describe their services. If you are using a tour operator for the entire trip,
please describe why you will be using them rather than doing this trip on your own:
Liability? Yes
No
Are they willing to list AMC as an
additional insured?
Maximum amt: $
Yes
No
RISK ASSESSMENT
Please assess the risks and hazards of your trip. Carefully consider each area of risk and how it may affect your trip.
Devise a plan to prevent each hazard and to respond to it if it becomes necessary. Please be very specific for each section
if applicable.
Trail conditions, river crossings, weather, wildlife (bears, snakes, etc.)
Climate/terrain
Potential hazards
Poor trail conditions
Response
Close contact with weather center; adjust schedule
Political concerns, crime, language translation, terrorism
Foreign Country
Potential hazards
No imminent political concerns
Response
Germany and Austria are stable countries. Bavaria is a low crime area. English is spoken
extensively.
Road conditions, drivers, insurance
Transportation
Potential hazards
Rail or bus strike; road construction
Response
Low risk - adjust schedule
Level of fitness, screening concerns, experience with equipment or activity
Participants
Potential hazards
Good hiking conditioning required - 2000' elev gains
Response
Screen applicants for recent hiking experience
Conditions unique to this type of trip
Other
Potential hazards
Response
EMERGENCY ACTION PLAN
Please describe your plans for dealing with emergencies. Use as much detail as possible, and list any special
communications equipment you may need to ensure the safety of your participants. DO NOT LEAVE THIS SECTION
Revised 7/15/2016
Major Excursions Trip Proposal Form, page 4 of 6
Robin Melavalin/Peter Fraunholtz
Backcountry Hut to Hut Hiking in the Bavarian Alps
BLANK
Emergency communication
Phone contacts, language,
documentation, distance from
emergency services
Emergency equipment
What sort of emergency first
aid or communication
equipment (satellite phone,
two-way radios) do you plan
to use, if any?
Evacuation
Please describe your plan for
evacuation from the
backcountry location if
applicable?
Medical care
Please describe the medical
care available in the area(s)
where you will be traveling
and list names and telephone
numbers for these facilities.
We will carry local emergency numbers. Huts have communication systems. We will
mostly be a day’s hike or cable car ride away from roads.
We will use 2-way radios.
Several bail-out routes are available to get us to roads where emergency response is
available.
Garmisch has numerous quality hospitals and care facilities.
COST AND BUDGET DETAILS
Foreign currencies
For int’l trips list each foreign
currency, the current $US
dollar exchange rate and what
contingencies you have if that
rate changes. If a tour
operator or agent is being
used, what currency is the
agent to be paid in?
Deposits
What deposits will be required
by airlines, hotels, tour
operators, etc., and when?
Refunds
What is the latest date you can
cancel and still receive a full
refund?
Participant deposit
What are the initial deposit
and your schedule of
payments?
Cancellation policy
What will your cancellation
policy be for the participants?
Minimum numbers
Will you still run the trip if you
do not get the minimum
number?
The Euro is used in Germany and Austria. Current exchange rate is USD$1.38= 1 Euro.
Payments will be made in Euros. In our planning we used $1.60 per Euro.
None required at hostels, B+Bs or huts.
n/a
$500 deposit required, $500 more at acceptance. Balance due April 1, 2009.
Cancellation and Refund Policy: Refunds to participants canceling from the trip will be
based on our ability to recruit replacements and/or adjust expenses. Cancellation refunds
probably won’t be returned until after the trip has been completed. Cancellations are
considered effective when a leader receives notification.
Yes
No
If yes, please describe conditions:
Reference web links:
Revised 7/15/2016
Major Excursions Trip Proposal Form, page 5 of 6
Backcountry Hut to Hut Hiking in the Bavarian Alps
MEC Home Page:
Forms:
Deadlines:
E-Mail Addresses:
Club House:
MEC Chair:
Revised 7/15/2016
Robin Melavalin/Peter Fraunholtz
http://snebulos.mit.edu/orgs/amc/
http://snebulos.mit.edu/orgs/amc/application/
http://snebulos.mit.edu/orgs/amc/listings
cyout@outdoors.org
mecchair@amcboston.org
Major Excursions Trip Proposal Form, page 6 of 6