Cinnamon Bay National Park Camping
Pam Madigan/Merri Fox
3/20-29 2009
SUMMARY OF TRIP INFORMATION
Cinnamon Bay National Park Camping
Leader Pam Madigan
Co-leader Merri Fox
St. John USVI
3/20-29 2009
Total # of days 10
Hiking
Downhill skiing
Kayaking
Title of trip
Leadership
Location(s)
Dates
Type of trip
check all that apply
Backpacking
Cultural
Road biking
Nordic ski
Mountain biking
Snorkeling
Other – please describe
Max 30
Min 20
$ 1075
Does it include airfare? Yes
No
$ 400-750
Is this proposal for a small group trip – i.e., less than 14 participants and 2
leaders or 7 participants and 1 leader? Yes
No
If yes, why is a small group proposed?
If a participant fee increase of more than 15% is proposed, please explain
why?
Number of participants
Advertised cost
Airfare range if not included
Smaller trips and leader
subsidization
LEADER AND CO-LEADER INFORMATION
Trip one
Trip two
Trip three
Other related trip experience
Pam Madigan
12 School Street
pmadigan@verizon.net
Home 508-359-6789
Work 617-680-3393
WFA
AWFA
WFR
Expiration: 8/2009
CPR
BLS
Expiration: 5/2009
Please list the last three longer (5+ day) trips you have led for the AMC including
destination, type of trip, dates and number of participants. Feel free to list additional
trips you have led, particularly if they demonstrate experience related to the trip you
are proposing.
March 08 St. John USVI 30 participants
March 07 St. John USVI 27 particpants
March 06 St. John USVI 30 participants
Over 30 years experience on AMC trips to St. John
Co-leader name
Co-leader address
Co-leader email
Co-leader phone
Wilderness first aid training*
Merri Fox
115 North Street Harwinton CT 06797
merri.fox@pw.utc.com
Home 860-485-1697
Work 860-704-7279
WFA
AWFA
WFR
Expiration: n/a
Leader name
Leader address
Leader email
Leader phone
Wilderness first aid training
CPR training
Prior leading experience

To lead a major excursion you must have current CPR and WFA at the time of your trip (or AWFA for all backcountry
trips). If you do not have the required level of certification at the time you submit your proposal or it will expire before
the date of your trip, you will need to make arrangements to recertify in a timely manner.
Revised 7/15/2016
Major Excursions Trip Proposal Form, page 1 of 5
Cinnamon Bay National Park Camping
Pam Madigan/Merri Fox
CPR training*
Prior leading experience
3/20-29 2009
CPR
BLS
Expiration: n/a
If you are a new co-leader you must submit an application to be a major excursions
leader or co-leader prior to submitting this application.
Scouting
Have either of you led this trip
before or traveled to this
area?
Languages
Does either the co-leader or
leader speak the local
language?
Couples
Do the leader and co-leader
have a significant personal
relationship?
Private trips
Do either of you lead trips that
are private - not sponsored by
the AMC?
Yes
No
If yes, please describe below:
Executive summary
Please provide a brief
description of the trip and the
activities planned.
Accommodations
Please describe your plan for
accommodation(s)
Meals
Please describe your plan for
providing meals
Camping in either tents or cottages at Cinnamon Bay Campground in the Virgin Islands
National Park on St. John. Daily trips to explore the island will include snorkeling,
hiking, and learning about the local history, flora, and fauna.
Co-leader: Yes
No
Leader: Yes
No
Not applicable:
Yes
No
If yes, please list who has agreed to be your back-up in case one or
both of you need to drop out. This is required for approval!
Yes
No
If yes, please note that you cannot advertise AMC and private trips
together unless there is a clear distinction between the two in any marketing
materials you send out.
LOGISTICAL DETAILS OF TRIP
Permits or permissions
Does the trip require special
permits or permissions?
(required on many U.S.
federal lands and national
parks)
Special equipment
Does the trip require special
equipment?
Special experience
Does the trip require special
skills on the part of the
participant?
Pre-trip activities
Do you plan to get your group
together before the trip for an
activity or social event?
Conservation, education and
recreation
Revised 7/15/2016
Platform tents or cottages as provided by the Cinnamon Bay Campground.
hree group meals are included in the group budget including "get acquainted" dinner
provided by leaders at campground, Shipwreck restaurant dinner, and Caneel luncheon
buffer. Participants and their tent/cottage mates are to provide for their other meals. The
campground has a restaurant that serves 3 meals daily. There are opportunities to shop in
Cruz Bay for food provisions and there are opportunities to dine out in local restaurants
as well. Typically participants prepare their own breakfasts and trail lunches.
Yes
No
If yes, please describe below what you will need to do to obtain them:
If no, please describe the process you went through to find out that they were not
required:
Yes
No
If yes, please describe below what type of equipment and how you
will ensure that people know how to use it:
Yes
No
If yes, please describe below what type of experience? Also describe
how you will ensure that the participant has this experience?
Yes
No
If yes, please describe below what you will do:
This trip is designed for participants to experience the natural history, flora, and fauna of
St. John through participation in daily hikes and snorkel trip led by AMC leaders and
Major Excursions Trip Proposal Form, page 2 of 5
Cinnamon Bay National Park Camping
Pam Madigan/Merri Fox
How will this major excursion
meet the mission of the AMC?
www.outdoors.org/about/
mission.cfm
3/20-29 2009
National Park Rangers. Participants will learn about the unique vegetation that varies
from one side of the island to the other and explore ruins from the sugar plantations. In
addition, participants will have the option of signing up for a mornging to volunteer with
the National Park and Friends of the Virgin Islands in possiblyclearing trash on the
Brown Bay or trail maintainance work.
TOUR OPERATOR AND GUIDE SERVICE INFORMATION
Will this trip require a tour
operator or guide service
during part, or the entire
trip?
Name of tour operator/guide
service
Tour operator website
Safety record
Please provide information
about their safety record.
Insurance
Do they have liability
insurance?
Emergency response
Please describe the outfitters’
response plan in the case of an
emergency.
Yes
No
Please describe their services. If you are using a tour operator for the entire trip,
please describe why you will be using them rather than doing this trip on your own:
Liability? Yes
No
Are they willing to list AMC as an
additional insured?
Maximum amt: $
Yes
No
RISK ASSESSMENT
Please assess the risks and hazards of your trip. Carefully consider each area of risk and how it may affect your trip.
Devise a plan to prevent each hazard and to respond to it if it becomes necessary. Please be very specific for each section
if applicable.
Trail conditions, river crossings, weather, wildlife (bears, snakes, etc.)
Climate/terrain
Potential hazards
surf and hiking acidents
Response
Written & verbal instruction will be given to participants stating they must ALWAYS
use the buddy swim system. Leader or co-leader will be present at all scheduled snorkel
trips. Proper footwear will be recommended for day hikes. Extra water and sun lotion
will be brought on all planned outings along with a first aid kit.
Political concerns, crime, language translation, terrorism
Foreign Country
Potential hazards
Response
Road conditions, drivers, insurance
Transportation
Potential hazards
Vehicles, drivers
Response
Drivers will be used on a voluntary basis and given written/verbal instruction on safety
procedures. Any driver not complying will have driving privileges removed. Insurance at
rental companies will be purchased. In addition to giving verbal instruction regarding
driver responsibiilites and driving conditions, leaders will distribute a written policy
regarding expectations including restrictions regarding drinking alcoholic beverages
when operating as a designated driver.
Level of fitness, screening concerns, experience with equipment or activity
Participants
Potential hazards
Water safety and hiking accidents. Some participants that elect to go on this trip may be
elderly
Response
Non swimmers will need to use flotation devices. Walkie talkies will be used on planned
day trips for easy access to emergency services. Careful screening of medical records. In
addition, doctor's notes are requested as deemed necessary.
Conditions unique to this type of trip
Other
Revised 7/15/2016
Major Excursions Trip Proposal Form, page 3 of 5
Cinnamon Bay National Park Camping
Pam Madigan/Merri Fox
Potential hazards
Response
3/20-29 2009
None currently known
EMERGENCY ACTION PLAN
Please describe your plans for dealing with emergencies. Use as much detail as possible, and list any special
communications equipment you may need to ensure the safety of your participants. DO NOT LEAVE THIS SECTION
BLANK
Copies of trip participants and their emergency contact information will be distributed to
Emergency communication
Phone contacts, language,
Leaders will supply at A.M.C. (prior to trip departure) with all participant
documentation, distance from
documentation and emergency contact information. I will have the information with me
emergency services
during the trip for easy access as well. Emergencies will be documented and reported
immediately to AMC Travel Program Coordinator and Stacia Zukroff
We routinely carry a first aid kit. Walkie talkies and cells are used when possible for
Emergency equipment
What sort of emergency first
communication.
aid or communication
equipment (satellite phone,
two-way radios) do you plan
to use, if any?
Walkie talkies and cell phones will be used in case of a true emergency. Park Service or
Evacuation
Please describe your plan for
Water taxi will be used as needed. The Park Services and/or local emergency services
evacuation from the
and On-Call willl be notified in the event of an emergency.
backcountry location if
applicable?
St. John has the Myrah Keating Smith Community Health Center (340-693-8900) on
Medical care
Please describe the medical
Center Line Road. My co-leader or I will drive a trip participant there if needed. Should
care available in the area(s)
medical care be an emergency, leaders will call the 911 service on the island and then
where you will be traveling
take participant to clinic if deemed necessary. St. Thomas has a full service hospital
and list names and telephone
available by water taxi.
numbers for these facilities.
COST AND BUDGET DETAILS
Deposits
What deposits will be required
by airlines, hotels, tour
operators, etc., and when?
Refunds
What is the latest date you can
cancel and still receive a full
refund?
Participant deposit
What are the initial deposit
and your schedule of
payments?
Cancellation policy
What will your cancellation
policy be for the participants?
$2000.00 to Cinnamon Bay, $300.00 to Varlack Ventures and $2400 to American
Airlines.
December 15, 2008
$300 initial deposit. If participant elects to use the arranged group American Airlines
flights, airfare is due in full by December 1, 2008. Balance of trip fee due January 18,
2009.
Cancellations prior to December 1sth will be entitled to a refund on money deposited
with the AMC less a minimum administration charge of $100.00 plus the cost of air
ticket if already issued. Economy tickets are non-refundable except for serious illness
substantiated by a doctor’s letter.
Cancellations from December 1st to 30 days before departure will be subject to a
$200.00 charge, and within 30 days a $500.00 charge, plus any penalty assessed by the
airline for canceling an issued ticket. Most domestic airlines no longer give refunds for
cancellations; instead, they issue coupons for a future trip with an administrative charge
of $100.00 and an expiration date. Trip cancellation insurance is advised and we can
send you a sample policy on request. No refund can be granted after the trip has begun.
Revised 7/15/2016
Major Excursions Trip Proposal Form, page 4 of 5
Cinnamon Bay National Park Camping
Pam Madigan/Merri Fox
Minimum numbers
Will you still run the trip if you
do not get the minimum
number?
3/20-29 2009
Yes
No
If yes, please describe conditions:
Ithe the participant count does not meet the minium, the leaders may opt to proceed with
the trip and to share in the costs consistent with AMC policy.
Reference web links:
MEC Home Page:
Forms:
Deadlines:
Club House:
http://snebulos.mit.edu/orgs/amc/
http://snebulos.mit.edu/orgs/amc/application/
http://snebulos.mit.edu/orgs/amc/listings
amcexcursions@outdoors.org
E-Mail Addresses:
Club House:
MEC Chair:
amcexcursions@outdoors.org
mecchair@amcboston.org
Revised 7/15/2016
Major Excursions Trip Proposal Form, page 5 of 5