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APPLICATION TO LEAD AN AMC MAJOR EXCURSION
(Use the F1 key to summon help for most fields)
(Forms and General Information: http://snebulos.mit.edu/orgs/amc/ )
1. SUMMARY INFORMATION
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2.
Trip Title:
Whistler The Best Downhill Skiing in North America!
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Leader:
Carson Tang
Co-Leader(s):
Erik Madsen
Dates:
Feb22-Mar4
Total # of days:
Type of Trip:Downhill Skiing, XC, Snowshoeing, Culture
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Participants: (not counting leaders) Minimum:
Advertised Cost:
1600
12
11
Maximum: 20
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2. TRIP DETAILS
A) Executive Summary: Brief outline of trip and trip activities.
Fly into Vancouver B.C. Canada
Charter Mini Bus from YVR airport to Whistler
7 night stay at hostels at Whistler Blackcomb
Group dinning with breakfast and brown bag lunches prepared by attendees.
Lunches purchased in Vancouver
7 days activities to include Downhill Skiing, XC, Snowshoeing, Culture
Charter Mini Bus from Whistler to downtown Vancouver
3 night hotel stay in Vancouver
All Vancouver meals provided
Admission to Capilano Suspension Bridge, and totem pole creation and building workshop
Free day of Vancouver sight seeing
Shuttle to Airport
Return flight
B) Accommodations: Please describe your plans for accommodation(s).
Hostel at ski area, Hotel in city
C) Meals: Please describe your plans for meals.
Breakfast and lunch at hostel prepared in kitchen, all other meals in restaurants
D) Permits: Does the trip require special permits (required on all U.S. federal lands
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E) Equipment: Does the trip require special/technical equipment?
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May bring downhill skis , XC, & snow shoes or participant pays for rental
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No
Yes
Application to Lead an AMC Major Excursion
Application Submitted 07/15/16
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12.
Pre-trip activities: Do you plan to get your group together before the major excursion
for an activity or social event?
No
F) Conservation/Education/Recreation:: Given that the AMC Mission Statement is as follows
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Founded in 1876, the Appalachian Mountain Club is America's oldest conservation and
recreation organization. We promote the protection, enjoyment, and wise use of the mountains, rivers,
and trails of the Appalachian region. We believe that the mountains and rivers have an intrinsic worth
and also provide recreational opportunity, spiritual renewal, and ecological and economic health for
the region. We encourage people to enjoy and appreciate the natural world because we believe that
successful conservation depends on this experience. We fulfill our mission through the three
interconnecting pillars of the AMC: conservation, education, and recreation
14.
How will this major excursion meet this mission of conservation, education, and
recreation? For examples, please see <http://snebulos.mit.edu/orgs/amc/mission/>
Conservation: Participants will live in a walkable pedestrian village & not need to drive. This is an example of
smart development verses urban sprawl.
Education: Participants will learn about local culture through local village events and learning about totem pole
creation at live demonstrations in Vancouver. We will experience the marriage between man and technology in
landscape and environmental design at Whistler Blackcomb where the continent’s number one rated resort has
retained its status for over a decade due to its ability to preserve the surrounding beauty and environment by
designing a resort around the natural features and landscape of the area.
Recreation: Downhill Skiing, XC, Snowshoeing
G) Outfitters: Will this trip require an outfitter?
No
Name: <If YES provide outfitter's name>
Safety record: <Provide information about their safety record>
Liability insurance: <Provide information about the oufitter's liability insurance>
3.
Emergency response: <Describe the outfitters SOP in case of emergencies>
LEADER INFORMATION
A) Contact Information:
Leader:
Carson Tang
1653 11th AVE
Brooklyn, NY, 11215-6018
(home) 212 203 4374
(work) 212 203 4374
(e-mail) carson1marketing@gmail.com
Co-Leader:
Revised 06/29/05
Erik Madsen
70 Oak Hill DR
Bristol, CT, 06010-2438
(home) 860 314 0125
(work) 860 418 6012
(e-mail) emadsen2004@yahoo.com
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Application to Lead an AMC Major Excursion
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B) First Aid Training
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To lead a Major Excursion, you must have current CPR and Wilderness First Aid (WFA)
or its equivalent at the time of your trip.
Leader:
CPR: 2007
WFA: 2007
Other: AWFA
Co-Leader:
CPR: April 2007
WFA: Feb 2008
Other: AWFA Feb 2008
If CPR and/or WFA certifications will expire before your trip starts, describe your plans
for re-certification:
<Plans for re-certification prior to start of trip, if required>
C) Leader Experience and Training
New Leaders: If you are a new leader or co-leader, you must have submitted the form
“Application to Become a Major Excursions Leader”.
Experienced Major Excursions Leaders: Please list below the last three trips you have led for
the AMC including destination, type of trip (backpacking, skiing, etc.), dates, and number of
participants. Feel free to list additional trips you have led, particularly if they demonstrate
experience related to the trip you are proposing.
1. Utah Day Hikes ME
2. Yosemite Day Hikes ME
3. Canadian Rockies ME Day Hikes
Others: Carson is a former Ski Instructor
Carson has planned, coordinated and led numerous ski trips to Vermont and Colorado
Carson has been a docent at the Museum of Natural History and has been trained and certified
in presenting on indigenous Northwest Coast Indians and Inuits
D) Scouting:
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Have you or your co-leader led this trip before or traveled in the area? No
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<If "Yes" please describe>
E) Special Experience:
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Are any special skills or experience on the part of the participants required?
F) Couples:
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Do the Leader and Co-leader have a significant personal relationship?
<If "Yes" please detail plans if one party cannot go>
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No
No
Application to Lead an AMC Major Excursion
Application Submitted 07/15/16
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4. RISK ASSESSMENT
Please assess the risks/hazards of your trip. Carefully consider each area of risk and how it
may affect your trip with specific potential hazards. Then, devise a plan to attempt to prevent
each hazard and to respond to it if it becomes necessary.
A) Climate/Terrain
Potential Hazards: Cold temperatures, Avalanche
Response:
Will provide a packing list advising appropriate clothing for the climate.
Will investigate to insure that locations for XC and snow shoeing are at low risk for avalanche.
Will advise participants of precautions for hypothermia.
B) Foreign Countries
Potential Hazards: Passport ID required to cross border.
Response:
Have passport and ID.
C) Transportation
Potential Hazards: Accident.
Response:
Commercial registered transportation operator.
D) Participants
Potential Hazards: Not skilled for activity, sickness, injury, uncooperative participant.
Response:
Unskilled participant is not required to participate in activity, sickness and
injury will be directed to medical facility and first aid given as needed, uncooperative participants
will be expelled from the trip and reported to police if necessary.
E) Other
Potential Hazards: Snow Avalanches
Response:
Wait until mortar barrage has ended and mountain clear to ski
5. EMERGENCY ACTION PLAN
Please describe your plans for dealing with emergencies. Please use as much detail as
possible and attach additional sheets if necessary.
F) Emergency Communication
Leader has participant emergency contact info, and number for emergency medical help.
Never more than 4 hour from a phone.
G) Evacuation
All activities in front country. Most activity on resort property. On-site personal available as
well as in town EMT rescue and hospital with ambulance. Carry out evacuation without or
with help.
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Application to Lead an AMC Major Excursion
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H) Medical Care
hospitals in Whistler and Vancouver. Ski patrol and medical personal right on the mountain
and on-site.
Before you leave for you trip, you will need to provide a list of participants and their
emergency contacts in case something happens to someone in the field as well as an itinerary
with phone numbers (where available) in case something happens at home.
6. COST INFORMATION
H) What deposits are will be required from airlines, hotels, outfitters, etc. (and when):
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First nights stay for deposit at hostel and hotel.
I) What is the latest date for you to cancel and get a full refund? :
30 days prior
J) What is the value of the deposit you will require of the participants?
$ 600
K) What will be your cancellation policy for the participants?
21.
No refunds on airline tickets. Full refund if replacement participant added minus
registration fees for lodging contracts. Otherwise refund will be of cancelable costs not
incurred due to person's absence.
L) Will trip run if minimum participant count not met?
<If "Yes" describe conditions>
No
7. PRIVATE TRIPS
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Are you currently (up to and including the time frame of this proposed trip) leading trips
that are “private,” i.e. not sponsored by the AMC?
No
8. AMC OUTDOORS INFORMATION
Please see <http://snebulos.mit.edu/orgs/amc/info/Trip_Notice_Rules.html> for the current rules
and schedule for submitting notices for AMC Outdoors. E-mail both the long (150 words
maximum) and short form (50 word maximum) trip announcements to goeke@space.mit.edu ,
preferably in plain text format, at the same time you submit the trip application. Although the trip
notices travel a different route to the Committee, it helps to have the notices on the web site when
the trip is reviewed.
It your trip notice is somewhat preliminary at this time, that’s OK. You have plenty of
opportunity to change it before the publication deadline. If you don’t want to have the first (long)
notice appear at the normal time – see the above referenced rules – include your special request
in the body of the e-mail containing the trip notices.
After you trip is approved, please check your trip announcements as posted on the Major
Excursions web site: http://snebulos.mit.edu/orgs/amc/ ; we cut-and-paste directly from this site
to AMC Outdoors !
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9. TRIP PROPOSAL AND APPROVAL PROCESS
Trips cannot come before the Major Excursions Committee for approval unless the application is
completed and received two weeks prior to MEC meetings for review. The ME Leader’s web site
has the Handbook and all required forms: http://snebulos.mit.edu/orgs/amc/handbook/ . As a
minimum we need:
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This application form
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A detailed trip budget/costing form
In addition the following are helpful during the review process, but need only be submitted after
your proposal is accepted:
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50 and 150 word notices for AMC Outdoors
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Trip prospectus – without application forms
Finally, we need to have on file at Joy Street (again, after proposal acceptance)
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A filled out Confidential Medical Form for leader and co-leader
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Copies of first aid certifications for leader and co-leader
We will accept snail mail applications, but electronic forms are preferred. Please save and
forward your electronic documents with the following naming convention:
Leader’s Last Name, Trip destination, Trip Activity (if applicable), Trip Start date.
For example: Zukroff-New-Zealand-Hiking-12-03-Application.doc
Email should be sent to both of the following two addresses:
Stacia Zukroff, Major Excursions Committee Chair at mecchair@amcboston.org
Heidi Reilly, AMC Travel Programs Coordinator at hreilly@outdoors.org
Or, if you unable to send electronically, please mail a single hard copy to:
Heidi Reilly, Appalachian Mountain Club
Five Joy Street, Boston, MA 02108
617-523-0655, x356 (voice) 617-367-8878 (FAX)
10. CONCLUSION
By turning in this proposal, you are agreeing to the following:
I have read the Major Excursions Leader Handbook and I agree to follow all policies and
procedures of the Major Excursions Committee and the Appalachian Mountain Club in
preparing for and conducting my major excursion.
Questions? Contact Stacia Zukroff at mecchair@amcboston.org or 781-648-5503. She can put
you in touch with an experienced MEC mentor who can help you with trip planning.
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Application to Lead an AMC Major Excursion
Application Submitted 07/15/16