APPLICATION TO LEAD AN AMC MAJOR EXCURSION

Snorkeling, Hiking And Camping At St. John Usvi National Park

Pam Madigan / Merri Fox March 16-25, 2007

APPLICATION TO LEAD AN AMC MAJOR EXCURSION

(Use the F1 key to summon help for most fields)

(Forms and General Information: http://snebulos.mit.edu/orgs/amc/ )

1.

SUMMARY INFORMATION

A) Trip Title: Snorkeling, Hiking And Camping At St. John Usvi National Park

B) Leader: Pam Madigan

C) Co-Leader(s): Merri Fox

D) Dates: March 16-25, 2007

E) Type of Trip: <Day-hike, ski, culture, etc.>

Total # of days: 10

F) Participants: (not counting leaders) Minimum: 20 Maximum: 30

Advertised Cost: Platform Tents $880 or Cottages $1040 (per person double occupancy without air). Optional group air from Boston or JFK $450-800 (based on availability)

2.

TRIP DETAILS

A) Executive Summary: Brief outline of trip and trip activities .

Daily hikes and/or snorkel trips are planned daily through the National Park waters and grounds. An optional day trip to the British Virgin Islands or Culebra will be offered.

B) Accommodations: Please describe your plans for accommodation(s).

Platforms tents come equiped with cots, cot mattresses, linens, pots, dishware, utensils, propane lantern and stove. Cottages have electricty, fan, beds, linens, pots, dishware, utensils and stove.

C) Meals: Please describe your plans for meals.

Included are dinner at Shipwreck Landing Restaurant, Caneel Luncheon Buffet, and the Get

Acquainted Group Dinner at Group Camp site.

D) Permits: Does the trip require special permits (required on all U.S. federal lands No

E) Equipment: Does the trip require special/technical equipment?

No

F) Pre-trip activities: Do you plan to get your group together before the major excursion for an activity or social event? No

Revised 06/29/05 Pg. 1 of 7 Application to Lead an AMC Major Excursion

Application Submitted 04/11/20



G) Conservation/Education/Recreation: : Given that the AMC Mission Statement is as follows

Founded in 1876, the Appalachian Mountain Club is America's oldest conservation and recreation organization. We promote the protection, enjoyment, and wise use of the mountains, rivers, and trails of the Appalachian region. We believe that the mountains and rivers have an intrinsic worth and also provide recreational opportunity, spiritual renewal, and ecological and economic health for the region. We encourage people to enjoy and appreciate the natural world because we believe that successful conservation depends on this experience. We fulfill our mission through the three interconnecting pillars of the AMC: conservation, education, and recreation

How will this major excursion meet this mission of conservation, education, and recreation?

For examples, please see < http://snebulos.mit.edu/orgs/amc/mission/ >

This trip is designed for participants to experience the natural history, flora, and fauna of St.

John through participation in daily hikes and snorkel trips led by AMC leaders and/or National

Park Rangers. Participants will learn about the unique vegetation that varies on the island and explore the historic ruins of sugar plantations. In addition, participants will have the opportunity to help the National Park by helping clear trash on the Brown Bay trail.

H) Outfitters: Will this trip require an outfitter?

No

Name:

Safety record:

Liability insurance:

Emergency response:




Pam Madigan / Merri Fox

3.

LEADER INFORMATION

A) Contact Information:

Leader: Pam Madigan

12 School Street

March 16-25, 2007

Medfield, MA 02052

(home) 508-359-6789 (work) 617-680-3393

(e-mail) PMadigan@verizon.net

Co-Leader: Merri Fox

115 North Road

Harwinton, CT 06791

(home) 860-485-1697 (work) 860-731-5892

(e-mail) merri.fox@pw.utc.com

B) First Aid Training

To lead a Major Excursion, you must have current CPR and Wilderness First Aid (WFA) or its equivalent at the time of your trip.

Leader: CPR: 11/07

WFA: 6/07

Other: <Describe course; expiration date>

Co-Leader: CPR: 04/07

WFA: 04/07

Other: <Describe course; expiration date>

If CPR and/or WFA certifications will expire before your trip starts, describe your plans for re-certification:

<Plans for re-certification prior to start of trip, if required>

C) Leader Experience and Training

New Leaders: If you are a new leader or co-leader, you must have submitted the form

“Application to Become a Major Excursions Leader”.

Experienced Major Excursions Leaders: Please list below the last three trips you have led for the AMC including destination, type of trip (backpacking, skiing, etc.), dates, and number of participants. Feel free to list additional trips you have led, particularly if they demonstrate experience related to the trip you are proposing.

1. Cinnamon Bay St. John March 2006

2. Cinnamon Bay St. John March 2005

3. Cinnamom Bay St. John March 2004

Others: 26 years of travel total to St. John with numerous years experience leading trips there.





D) Scouting:

Have you or your co-leader led this trip before or traveled in the area? Yes

I am very familiar with the destination and have successfully run this trip without outfitters for multiple years.

E) Special Experience:

Are any special skills or experience on the part of the participants required? No

F) Couples:

Do the Leader and Co-leader have a significant personal relationship? No

4.

RISK ASSESSMENT

Please assess the risks/hazards of your trip. Carefully consider each area of risk and how it may affect your trip with specific potential hazards. Then, devise a plan to attempt to prevent each hazard and to respond to it if it becomes necessary.

A) Climate/Terrain

Potential Hazards: Potential surf and hiking acidents

Response: Written & verbal instruction will be given to participants stating they must

ALWAYS use the buddy swim system. Leader or co-leader will be present at all scheduled snorkel trips. Proper footwear will be recommended for day hikes. Extra water and sun lotion will be brought on all planned outings along with a first aid kit.

B) Foreign Countries

Potential Hazards:

Response:

C) Transportation

Potential Hazards: vehicle damage.

Response: <Drivers will be used on a voluntary basis and given a briefing on road safety measures. Any driver not complying will have driving privileges removed. Insurance at rental companies will be purchased.

D) Participants

Potential Hazards: Water safety and hiking accidents

Response: Non swimmers will need to use flotation devices.

E) Other

Potential Hazards:

Response:

5.

EMERGENCY ACTION PLAN





Please describe your plans for dealing with emergencies. Please use as much detail as possible and attach additional sheets if necessary.

A) Emergency Communication

Copies of trip participants and their emergency contact information will be distributed to

Heidi Reilly at A.M.C. prior to departure. I will have the information with me during the trip for easy access as well. Emergencies will be documented and reported immediately to Heidi

Reilly and Stacia Zukroff.

B) Evacuation

Walkie talkies and cell phones will be used in case of a true emergency. Park Service or

Water taxi will be used as needed.

C) Medical Care

St. John has the Myrah Keating Smith Community Health Center (340-693-8900) on Center

Line Road. My co-leader or I will drive a trip participant there if needed. There is 911 service on the island. Also, St. Thomas has a full service hospital available by water taxi.

Before you leave for you trip, you will need to provide a list of participants and their emergency contacts in case something happens to someone in the field as well as an itinerary with phone numbers (where available) in case something happens at home.

6.

COST INFORMATION

A) What deposits are will be required from airlines, hotels, outfitters, etc. (and when):

Cinnamon Bay requires $2000 to hold the group reservation. American requires $2000 to hold the group tickets. Participants that elect to buy our group air through American Airlines are required to pay the airfare in full by December 1, 2005 (or at their time of application if applying after 12/1/2005). American will allow participant to reissue the ticket (with a $100 processing fee) for alternative use within 1 year.

B) What is the latest date for you to cancel and get a full refund?

: December 1, 2006

C) What is the value of the deposit you will require of the participants? $ 300

D) What will be your cancellation policy for the participants?

Cancellations prior to December 15th will be entitled to a refund on money deposited with the

AMC less a minimum administration charge of $100.00 plus the cost of air ticket if already issued. Cancellations from December 15th to 30 days before departure will be subject to a

$200 charge and within 30 days a $500 charge, plus any penalty assessed by the airline for canceling an issued ticket. Most domestic airlines no longer give refunds for cancellations; instead, they issue coupons for a future trip with an administration charge of $100 and an expiration date. Trip cancellation insurance is advised and policy purchasing information is provided to participants. No refund can be granted after the trip has begun.

E) Will trip run if minimum participant count not met? Yes

Leader and Co-leader have both agreed to pay for their own trip costs if necessary.




Pam Madigan / Merri Fox

7.

PRIVATE TRIPS

March 16-25, 2007

Are you currently (up to and including the time frame of this proposed trip) leading trips that are “private,” i.e. not sponsored by the AMC?

No

8.

AMC OUTDOORS INFORMATION

Please see < http://snebulos.mit.edu/orgs/amc/info/Trip_Notice_Rules.html

> for the current rules

and schedule for submitting notices for AMC Outdoors. E-mail both the long (150 words maximum) and short form (50 word maximum) trip announcements to goeke@space.mit.edu

, preferably in plain text format, at the same time you submit the trip application. Although the trip notices travel a different route to the Committee, it helps to have the notices on the web site when the trip is reviewed.

It your trip notice is somewhat preliminary at this time, that’s OK. You have plenty of opportunity to change it before the publication deadline. If you don’t want to have the first (long) notice appear at the normal time – see the above referenced rules – include your special request in the body of the e-mail containing the trip notices.

After you trip is approved, please check your trip announcements as posted on the Major

Excursions web site: http://snebulos.mit.edu/orgs/amc/ ; we cut-and-paste directly from this site

to AMC Outdoors !

9.

TRIP PROPOSAL AND APPROVAL PROCESS

Trips cannot come before the Major Excursions Committee for approval unless the application is completed and received two weeks prior to MEC meetings for review. The ME Leader’s web site has the Handbook and all required forms: http://snebulos.mit.edu/orgs/amc/handbook/ . As a minimum we need:



This application form



A detailed trip budget/costing form

In addition the following are helpful during the review process, but need only be submitted after your proposal is accepted:



50 and 150 word notices for AMC Outdoors



Trip prospectus – without application forms

Finally, we need to have on file at Joy Street (again, after proposal acceptance)



A filled out Confidential Medical Form for leader and co-leader



Copies of first aid certifications for leader and co-leader

We will accept snail mail applications, but electronic forms are preferred. Please save and forward your electronic documents with the following naming convention:

Leader’s Last Name, Trip destination, Trip Activity (if applicable), Trip Start date.

For example: Zukroff-New-Zealand-Hiking-12-03-Application.doc





Email should be sent to both of the following two addresses :

Stacia Zukroff, Major Excursions Committee Chair at mecchair@amcboston.org

Heidi Reilly, AMC Travel Programs Coordinator at hreilly@outdoors.org

Or, if you unable to send electronically, please mail a single hard copy to:

Heidi Reilly, Appalachian Mountain Club

Five Joy Street, Boston, MA 02108

617-523-0655, x356 (voice) 617-367-8878 (FAX)

10.

CONCLUSION

By turning in this proposal, you are agreeing to the following:

I have read the Major Excursions Leader Handbook and I agree to follow all policies and procedures of the Major Excursions Committee and the Appalachian Mountain Club in preparing for and conducting my major excursion.

Questions? Contact Stacia Zukroff at mecchair@amcboston.org

or 781-648-5503. She can put you in touch with an experienced MEC mentor who can help you with trip planning.



APPLICATION TO LEAD AN AMC MAJOR EXCURSION

APPLICATION TO LEAD AN AMC MAJOR EXCURSION

Related documents

Products

Support

APPLICATION TO LEAD AN AMC MAJOR EXCURSION

APPLICATION TO LEAD AN AMC MAJOR EXCURSION

Related documents

Add this document to collection(s)

Add this document to saved

Suggest us how to improve StudyLib