Sedona and the Grand Canyon Jan Taylor/Kevin McAllister October 21-2, 2006 APPLICATION TO LEAD AN AMC MAJOR EXCURSION (Use the F1 key to summon help for most fields) (Forms and General Information: http://snebulos.mit.edu/orgs/amc/ ) 1. SUMMARY INFORMATION A) Trip Title: Sedona and the Grand Canyon B) C) D) E) Jan Taylor Kevin McAllister October 21-29, 2006 Total # of days: Day Hikes and visit(s) to Anasazi ruins; Leader: Co-Leader(s): Dates: Type of Trip: F) Participants: (not counting leaders) Minimum: 10 Advertised Cost: $1325 plus airfare at approx $450.00 9 Maximum: 14 2. TRIP DETAILS A) Executive Summary: Brief outline of trip and trip activities. We will spend several days doing moderately strenuous hikes (6-10 miles) in and around Sedona, AZ. While there, we will visit at least one of the Anasazi ruins in the area (Montezuma's Castle). As an alternate option to hiking one of the days, we plan to offer a trip to the historic mining town of Jerome including the mine museum or trip to a native American village. From Sedona, we will head north to the Grand Canyon where we will be two days, hiking primarily along the rim and hopefully taking advantage of some of the ranger led activities. We will return to Phoenix for our last night. B) Accommodations: Please describe your plans for accommodation(s). Hotels (2 to a room) in the Grand Canyon and Phoenix. In Sedona we will be staying in 4 person chalets with full kitchen and living/dining areas. There will be a campfire every evening in Sedona and a pool and spa are included also. We have secured hotels with refrigerators in which participants can keep their breakfast/trail lunch supplies. C) Meals: Please describe your plans for meals. All dinners will be in restaurants (possibility of one cookout in a state park depending on group wishes) and breakfasts in the chalets in Sedona. D) Permits: Does the trip require special permits (required on all U.S. federal lands We are required to pay commercial rate in the Grand Canyon. No E) Equipment: Does the trip require special/technical equipment? No <If YES explain what equipment is needed and will any of it be provided by the trip> Revised 02/13/05 Pg. 1 of 7 Application to Lead an AMC Major Excursion Application Submitted 07/15/16 Sedona and the Grand Canyon Jan Taylor/Kevin McAllister October 21-2, 2006 F) Pre-trip activities: Do you plan to get your group together before the major excursion for an activity or social event? No G) Conservation/Education/Recreation:: Given that the AMC Mission Statement is as follows Founded in 1876, the Appalachian Mountain Club is America's oldest conservation and recreation organization. We promote the protection, enjoyment, and wise use of the mountains, rivers, and trails of the Appalachian region. We believe that the mountains and rivers have an intrinsic worth and also provide recreational opportunity, spiritual renewal, and ecological and economic health for the region. We encourage people to enjoy and appreciate the natural world because we believe that successful conservation depends on this experience. We fulfill our mission through the three interconnecting pillars of the AMC: conservation, education, and recreation How will this major excursion meet this mission of conservation, education, and recreation? For examples, please see <http://snebulos.mit.edu/orgs/amc/mission/> Situated at the base of Mogollon Rim, a geologically dominating structure of limestone, mudstone and sandstone, Sedona is engulfed by extraordinary monoliths resembling distinctive objects that bear their name. About 3 million years ago, the Colorado Plateau uplifted. Since then, erosion by wind, rain and snowmelt has created Oak Creek Canyon and exposed the layers of sediment (Schnebly Hill Formation sandstone) to form the spectacular red rock formations that are seen in Sedona. We will be spending a considerable time hiking through these areas while also exploring the scenic Verde River and the 1.8 million-acre Coconino National Forest. For spiritual renewal there is a strong belief that Sedona is home to several vortexes, or specific focal points of the earth's energy and where participants will feel the renewal of energy in their own life. . Early in the trip we will visit the Anasazi ruin, Montezuma's castle, where we will take the self-guided tour. This provides a good summary of what is known about this ancient native culture that flourished in the area for several hundred years before mysteriously disappearing. Several of our hikes in Sedona will also pass by ruins, giving us additional opportunity to contemplate the life style of this people. For those who are interested in more recent, wild west type history we will go to the town of Jerome, once a booming copper town, where we can tour the mine museum, then visit yet another Anasazi ruin. Another alternate trip may be a visit to the Navajo or Hopi tribal villages. Lastly, we plan to visit the Grand Canyon visitor center to help us understand the forces of nature which formed it, and take advantage of a ranger-led activity to learn about the area history. H) Outfitters: Will this trip require an outfitter? No Name: <If YES provide outfitter's name> Safety record: <Provide information about their safety record> Liability insurance: <Provide information about the oufitter's liability insurance> Emergency response: <Describe the outfitters SOP in case of emergencies> Revised 02/13/05 Pg. 2 of 7 Application to Lead an AMC Major Excursion Application Submitted 07/15/16 Sedona and the Grand Canyon Jan Taylor/Kevin McAllister 3. October 21-2, 2006 LEADER INFORMATION A) Contact Information: Leader: Jan Taylor 4 Trotting Horse Drive Lexington, MA 02421 (home) 781-862-1897 (e-mail) jliztaylor@rcn.com Co-Leader: (work) n/a Kevin McAllister 45 Maple Street Marlboro, MA 01752 (home) 508-380-0599 (work) 508-485-5500 (e-mail) kevinmcallister@comcast.net First Aid Training To lead a Major Excursion, you must have current CPR and Wilderness First Aid (WFA) or its equivalent at the time of your trip. Leader: CPR:will recertify before trip WFA: Advanced: 6/2007 Other: Co-Leader: CPR: none WFA: Advanced: Other: 6/2007 If CPR and/or WFA certifications will expire before your trip starts, describe your plans for re-certification: Kevin and Jan will obtain CPR prior to trip B) Leader Experience and Training New Leaders: If you are a new leader or co-leader, you must have submitted the form “Application to Become a Major Excursions Leader”. Experienced Major Excursions Leaders: Please list below the last three trips you have led for the AMC including destination, type of trip (backpacking, skiing, etc.), dates, and number of participants. Feel free to list additional trips you have led, particularly if they demonstrate experience related to the trip you are proposing. 1. New Zealand, Jan, 2006 – 18 participants 2. Italy hiking, Sept, 2005; - 16 participants 3. China, Oct, 2004: - 16 participants C) Scouting: Have you or your co-leader led this trip before or traveled in the area? Revised 02/13/05 Pg. 3 of 7 No Application to Lead an AMC Major Excursion Application Submitted 07/15/16 Sedona and the Grand Canyon Jan Taylor/Kevin McAllister October 21-2, 2006 D) Special Experience: Are any special skills or experience on the part of the participants required? <If "Yes" please describe> No E) Couples: Do the Leader and Co-leader have a significant personal relationship? <If "Yes" please detail plans if one party cannot go> No 4. RISK ASSESSMENT Please assess the risks/hazards of your trip. Carefully consider each area of risk and how it may affect your trip with specific potential hazards. Then, devise a plan to attempt to prevent each hazard and to respond to it if it becomes necessary. A) Climate/Terrain Potential Hazards: (1) slick rock if it rains; (2) little shade at time of year when people are not used to a lot of sun, or heat; (3) steep rock trails and cliffs Response: (1) do a canyon hike instead, or go to Jerome or native american village; avoid the pure rock spire hikes like Cathedral Rock; (2) stress sunscreen and water, hats mandatory, and shorten hikes if it is too hot; (3) warn in prospectus about exposed trails - not for anyone with a fear of heights A) Foreign Countries Potential Hazards: N/A Response: B) Transportation Potential Hazards: Response: Leaders will be drivers; both have good records. There will also be second drivers whose good driving records will be confirmed. Insurance coverage, including second driver coverage, will be purchased, and we will avoid driving overly long distances or late at night to make sure we can stay alert. C) Participants Potential Hazards: Because hikes are advertised as only moderately strenuous and the Grand Canyon may be a popular destination, participants may not be strong or experienced hikers, which could put them more at risk for climate/terrain.> Response: Screen carefully; clear requirements statement in prospectus D) Other Potential Hazards: <Conditions unique to this trip> Response: <Prevention or response to identified risks > E) 5. EMERGENCY ACTION PLAN Please describe your plans for dealing with emergencies. Please use as much detail as possible and attach additional sheets if necessary. Revised 02/13/05 Pg. 4 of 7 Application to Lead an AMC Major Excursion Application Submitted 07/15/16 Sedona and the Grand Canyon Jan Taylor/Kevin McAllister October 21-2, 2006 B) Emergency Communication Will carry all participants' health and emergency contact information on every hike or activity; will also carry cell phone but not rely upon it working. If necessary, send someone out for help. Will borrow the AMC walkie-talkies to communicate between vans. F) Evacuation Treat any injury or condition as necessary and try to walk person out; send 2 people in advance for help. Avoid being out on the trail close to dark. G) Medical Care There are two walk-in type clinics in Sedona which have full-emergency care capability. The closest hospital is approx. 14 miles away in Cottonwood. There is also a clinic at the Grand Canyon. Before you leave for you trip, you will need to provide a list of participants and their emergency contacts in case something happens to someone in the field as well as an itinerary with phone numbers (where available) in case something happens at home. 6. COST INFORMATION I) What deposits are will be required from airlines, hotels, outfitters, etc. (and when): $805.73 paid as a deposit March 8 for Quail Ridge Chalets Sedona $928 Paid as deposit for Grand Canyon Hotel J) What is the latest date for you to cancel and get a full refund? : 10 Days prior to arrival for Quail Ridge 2 days prior for Grand Canyon Hotel 1 day prior for Phoenix K) What is the value of the deposit you will require of the participants? $ 800 L) What will be your cancellation policy for the participants? <Cancellation must be in writing - Postmarked date below: Prior to July 1 - $50 nonrefundable fee charged; All other moneys returned. After July 1 a) same as above; and b) Any moneys paid out to vendors and money necessary to keep the trip cost from increasing - causing an increase for other trip members. After October 1 NO REFUNDS for any reason, including accident, illness, or any other type of emergency except what can be refunded from unused trip funds after the completion of the trip. Note: Sometimes moneys may be returned prior to a trip, if a cancellee’s spot can be filled from the waiting list. This depends upon two factors: 1. That the trip is filled - 14 participants (in addition to the leaders). 2. That there is a waiting list compiled by the leaders, through the application and screening process only. No one may substitute another person for themselves. M) Will trip run if minimum participant count not met? <If we have a minimum of 10, yes> No 7. PRIVATE TRIPS Are you currently (up to and including the time frame of this proposed trip) leading trips that are “private,” i.e. not sponsored by the AMC? No Revised 02/13/05 Pg. 5 of 7 Application to Lead an AMC Major Excursion Application Submitted 07/15/16 Sedona and the Grand Canyon Jan Taylor/Kevin McAllister October 21-2, 2006 8. AMC OUTDOORS INFORMATION Please see <http://snebulos.mit.edu/orgs/amc/info/Trip_Notice_Rules.html> for the current rules and schedule for submitting notices for AMC Outdoors. E-mail both the long (150 words maximum) and short form (50 word maximum) trip announcements to goeke@space.mit.edu , preferably in plain text format, at the same time you submit the trip application. Although the trip notices travel a different route to the Committee, it helps to have the notices on the web site when the trip is reviewed. It your trip notice is somewhat preliminary at this time, that’s OK. You have plenty of opportunity to change it before the publication deadline. If you don’t want to have the first (long) notice appear at the normal time – see the above referenced rules – include your special request in the body of the e-mail containing the trip notices. After you trip is approved, please check your trip announcements as posted on the Major Excursions web site: http://snebulos.mit.edu/orgs/amc/ ; we cut-and-paste directly from this site to AMC Outdoors ! 9. TRIP PROPOSAL AND APPROVAL PROCESS Trips cannot come before the Major Excursions Committee for approval unless the application is completed and received two weeks prior to MEC meetings for review. The ME Leader’s web site has the Handbook and all required forms: http://snebulos.mit.edu/orgs/amc/handbook/ . As a minimum we need: This application form A detailed trip budget/costing form In addition the following are helpful during the review process, but need only be submitted after your proposal is accepted: 50 and 150 word notices for AMC Outdoors Trip prospectus – without application forms Finally, we need to have on file at Joy Street (again, after proposal acceptance) A filled out Confidential Medical Form for leader and co-leader Copies of first aid certifications for leader and co-leader We will accept snail mail applications, but electronic forms are preferred. Please save and forward your electronic documents with the following naming convention: Leader’s Last Name, Trip destination, Trip Activity (if applicable), Trip Start date. For example: Zukroff-New-Zealand-Hiking-12-03-Application.doc Email should be sent to both of the following two addresses: Stacia Zukroff, Major Excursions Committee Chair at mecchair@amcboston.org Heidi Reilly, AMC Travel Programs Coordinator at hreilly@amcinfo.org Or, if you unable to send electronically, please mail a single hard copy to: Heidi Reilly, Appalachian Mountain Club Five Joy Street, Boston, MA 02108 Revised 02/13/05 Pg. 6 of 7 Application to Lead an AMC Major Excursion Application Submitted 07/15/16 Sedona and the Grand Canyon Jan Taylor/Kevin McAllister October 21-2, 2006 617-523-0655, x356 (voice) 617-367-8878 (FAX) 10. CONCLUSION By turning in this proposal, you are agreeing to the following: I have read the Major Excursions Leader Handbook and I agree to follow all policies and procedures of the Major Excursions Committee and the Appalachian Mountain Club in preparing for and conducting my major excursion. Questions? Contact Stacia Zukroff at mecchair@amcboston.org or 781-648-5503. She can put you in touch with an experienced MEC mentor who can help you with trip planning. Revised 02/13/05 Pg. 7 of 7 Application to Lead an AMC Major Excursion Application Submitted 07/15/16