Trip # Assigned: __
Leader Name: Ken Samoylenko
Destination: St. Moritz/Pontresina,
Switzerland
APPLICATION TO LEAD AN AMC MAJOR EXCURSION
If possible, please fill this form out electronically so that it can be distributed by email.
Type on or over lines and directly into the appropriate sections of tables. When
responding to Yes/No questions, please delete the answer you do not want so that only
the appropriate answer remains. If you are filling out a hard copy, please attach
additional pages if you find there is not enough space to answer thoroughly.
I. TRIP PROPOSED
A) Trip Title: St. Moritz XC and Downhill Ski Holiday
B) Type of Trip: XC and Downhill Skiing
C) Date: Start March 3,2006 End March 12, 2006 Length of Trip 10 days
D) Participants: (not counting leaders) Minimum #14 Maximum # 20
E) Brief outline of trip and trip activities. You may write or type below or attach as a
separate sheet. A complete itinerary with all available contact information must be
provided before departure.
The St. Moritz/Pontresina area in southeast Switzerland offers 100 miles of dazzling
groomed XC trails, including the famous Engadine Marathon trail, and 6 major downhill
areas amidst spectacular 12,000 foot alpine peaks. Also, it has over 50 miles of ploughed
winter walking trails, endless shops, museums, sleigh rides, swimming and night life.
One intermediate/advanced downhill and one intermediate diagonal XC ski outing will be
led each day. Superb fitness center for after-ski relaxation. Then meet for conversation in
the lounge before dinner, and eat 5-course meal together, where we plan for the next
day's activities. Stay at a 3-star hotel in Pontresina, including breakfasts and dinners. Free
ski bus for downhillers and regional ski pass for bus and train connections for XC skiers.
Fly Swissair to Zurich from Boston, New York or Washington DC and travel by
chartered bus to/from the hotel.
F) Permits: Does the trip require special permits (required on all U.S. federal lands)?
No
If yes, please explain what permits will be needed and how/when they will be
acquired.
G) Equipment: Does the trip require special technical equipment? No
If yes, what equipment is needed and will any of it be provided by the trip? No.
Just regular ski equipment and clothing.
H) Educational Aspect: What are the specific education, conservation, or recreation
components of this trip?
Conservation: Discussion and viewing of Swiss recycling and forest conservation
practices, and hydro electric energy policy.
Education: discussion of Swiss history, viewing historic architecture, and visiting folk
and art museums.
I) Outfitters: Will this trip require an outfitter? No
Why or why not? We’ll only be skiing on commercial, patrolled ski areas. The leader
know the area well, having participated in 3 previous ski trips here, so we're fully capable
of doing the leading ourselves. The co-leader was one of last year’s participants
Who are they?
_________________________________________________________________
What is their safety record?
_______________________________________________________
Do they have liability insurance?
___________________________________________________
Can they provide a certificate of insurance listing AMC as an additional party insured?
Yes No
How do they handle emergencies?
_________________________________________________
II. LEADER INFORMATION
A) Contact Information
Leader: Constantine (Ken) Samoylenko
Co-Leader: Karen Deady
Address: 256 Thoreau Street
Address: 256 Thoreau Street
Concord, MA
Concord, MA 01742
Home Phone: 978 369-3409
Home Phone: 978 369-3409
B) First Aid Training – To lead a Major Excursion, you must have current CPR and
Wilderness First Aid (WFA) or its equivalent at the time of your trip.
Course
Leader
Exp. Date
Nov 06
Nov 06
Copy Attached
Course
Co-Leader
Exp. Date Copy Attached
Nov 06
Nov 06
Other cert.:
Other cert.:
If copies of CPR and WFA or equivalent are not attached, please detail your specific plan
to obtain this certification.
Leader and co-leader will take training to renew their CPR and WFA certs
C) Leader Experience and Training
New Leaders: If you are a new leader or co-leader, you must have submitted the form
“Application to Become a Major Excursions Leader.” Please attach a copy of that from.
Experienced Major Excursions Leaders: Please list below the last three trips you have led
for the AMC including destination, type of trip (backpacking, skiing, etc.), dates, and
number of participants. Feel free to list additional trips you have led, particularly if they
demonstrate experience related to the trip you are proposing.
1.St Moritz 2005 Ski Trip (leader) downhill and xc skiing, 14 participants
2.St Moritz 2004 Ski Trip (co-leader) downhill and xc skiing, 14 participants
3. Zermatt 2004 Ski Trip (co-leader) downhill skiing, 20 participants
D) Scouting: Have you or your co-leader led this trip before or traveled in the area? Yes
Leader went on the same trip in 2002 and 2003. Assisted the then co-leader with downhill
group by leading the more advanced people, thus freeing the then co-leader to stay with
the slower group. In 2004 he was the co-leader on this trip and co-leader was one of the
participants. In 2005 he was the leader and co-leader was co-leader
E) Special Experience: What special skills or experience are required to lead this trip and
how do you or your co-leader bring these skills and experience?
Careful selection and preparation of participants. Caring and flexible leadership on the
trails. Intimate knowledge of hotels, trails and transportation in the area and of
international air travel. Repeated experience with foreign currency exchange planning
and procedures. Ability to recommend trip extensions to other areas of Europe, which we
know because of our travel there.
F) Couples: If leader and co-leader are a couple or have some other close personal
relationship, what are your back up plans if one if you cannot go and the other must
stay behind as well? Or if you are in the field and both of you must return?
Cancel, if possible, without financial loss or try to find substitutes before the trip. Ask
capable participants to take over.
G) Medical History: Both leader and co-leader need to have a recent copy of the AMC
Confidential Medical Form on file at 5 Joy St. This form can be obtained online at
http://snebulos.mit.edu/orgs/amc/ or call Heidi Reilly at 617-523-0636 x356 to
receive a hard copy by mail. Will be mailed July 30,05
III. RISK ASSESSMENT
A) Please assess the risks/hazards of your trip. Carefully consider each area of risk and
how it may affect your trip with specific potential hazards. Then, devise a plan to
attempt to prevent each hazard and to respond to it if it becomes necessary.
Areas of Risk
Climate/Terrain:
trail conditions,
weather, etc.
Potential Hazards
Usual risks of accident,
avalanche, etc. in skiing in
high mountains.
Prevention/Response
Careful safety instruction in advance.
Team cooperation stressed. Phil has
Mountaineers' weather knowledge.
Nearby shelter at lift stations and inns.
Leader speaks some German
Foreign Countries:
political concerns,
crime, language
translation
Transportation:
vehicles, drivers,
insurance
Not a problem. Switzerland is
stable. Most Swiss speak
English.
Usual chance of bus/auto
accident on narrow, winding
snowy mountain roads.
Employ large, commercial Swiss bus
transport co., Masse Transport.,
experienced in Zurich-Pontresina route.
Participants:
skill level, health,
group dynamics
Chance person can't handle
downhill trails. Chance of
accident, heart attack or
stroke, flu, diarrhea, altitude
sickness, etc.
Require at least intermediate skills, else
require take prof'l classes.Careful
discussion of previous experience and
trip goals, prior to acceptance on trip.
Other:
B) Emergency Action Plan
Before you leave for you trip, you will need to provide a list of participants and their
emergency contacts in case something happens to someone in the field as well as an
itinerary with phone numbers (where available) in case something happens at home. In
the space below, please describe your plans for dealing with emergencies. Please use as
much detail as possible and attach additional sheets if necessary.
Emergency Communication (phone contacts, language, documentation)
Most Swiss speak some English. Leader speaks some German. Phones located at all lift
stations and inns. We carry Emergency phone numbers and get Rega alpine rescue
insurance for downhill skiers
Evacuation (out of backcountry location, out of foreign country)
Tripmate Emergency Medical and Ecacuation insurance, in addition to regular ski patrol
capabilities. Will evac to hospital in St. Moritz or to Berne or Zurich if specialized
facilities required.
Eventual evacuation to U.S. would be by Swissair out of Zurich.
Medical Care (local medical facilities – location and quality)
Local medical care is excellent, for usual illnesses, ski accidents, and beyond. Doctor's
office around corner from hotel in Pontresina. Hospital in nearby Samedan and St.
Moritz.
IV. COST INFORMATION
Your application to lead a trip will not be accepted if a detailed cost analysis is not
attached.
A) Estimated cost per participant with minimum #: $2295.with maximum # : $2195
Cost per participant to be listed in AMC Outdoors: $2295.
COST ANALYSIS:
Per Person
Estimate for 14 participants + 2 leaders:
Swissair Roundtrip
550
8120
Chartered Bus, Rd. Trip
132
1,960
Accommodations
1,065
14,910
including half board
AMC 10% of Land Costs
122
1,708
Admin/Currency/Banking
Contingency 10%
Evacuation Insurance
Share of Leader
Total Expense
Total Revenue
30
135
12
272
2318
2295
420
1,890
168
3,808
32,452
32,130
B)What deposits are required in advance? Hotel deposit 50% required 1month in
advance.___________________________________________
C) What is the latest date for you to cancel and get a full refund? One month in
advance for hotel. 2 months in advance for Swissair seats reserved.
D) What are your plans if you do not get the required number of people?
If just short of 14, we'd probably go anyway, and leaders would pay portion of our costs.
If way short, we'd cancel the trip.
V. PRIVATE TRIPS
Are you currently (up to and including the time frame of this proposed trip) leading trips
that are “private,” i.e. not sponsored by the AMC? No
VI. AMC OUTDOORS INFORMATION
Detailed instructions on trip listings available at <http://snebulos.mit.edu/orgs/amc/>.
E) Request month for trip to first appear in AMC Outdoors _July/August issue,
2005
Date to be pulled Feb. 1, 2006
F) Please provide an electronic copy of both the long (150 words maximum) and
short form (50 word maximum) announcements. Note that the word count stops
at the phrase “For info.”
*** Caribbean trips use only short form
VII. TRIP PROPOSAL AND APPROVAL PROCESS
Trips cannot come before the Major Excursions Committee for approval unless the forms
are completely filled out and received three weeks prior to MEC meetings for review.
Please make sure you have filled out all appropriate sections of this form completely and
included any necessary attachments.



First aid certifications:Leader’s certs
Leader Qualification information
AMC Medical form for both leaders:
mailed separately on July 30, 2005


Detailed cost information: see above.
AMC Outdoors listings; included
By turning in this proposal, you are agreeing to the following:
I have read the Major Excursions Leader Handbook and I agree to follow all
policies and prodecures of the Major Excursions Committee and the Appalachian
Mountain Club in preparing for and conducting my major excursion.
Thank you for completing this form!
 Copies of first aid certifications and medical forms should be submitted in hard copy
only. These can be faxed (marked attn: Heidi Reilly) to 617-523-0722 or mailed to
the Major Excursions, 5 Joy St. address below.
 Email submissions of this trip proposal form are preferred.
Email should be sent to both of the following two addresses:
Stacia Zuckroff, Major Excursions Committee Chair at mecchair@amcboston.org
Heidi Reilly, AMC Travel Programs Coordinator at hreilly@amcinfo.org
LONG FORM AMC OUTDOORS NOTICE
FOR July/August, 2005 ISSUE
TRIP NAME: ST. MORITZ XC AND DOWNHILL SKI HOLIDAY
DATES OF TRIP: March 3 to March 12, 2006
TRIP NUMBER:
LEADER: Ken Samoylenko
CO-LEADER: Karen Deady
Thrill to 7 full days of world-class skiing on 100 miles of groomed XC trails in the
sunny Engadine Valley or down six vast 12,000-foot mountains in St. Moritz and
Pontresina. XC the beautiful Rosegg Valley or the Engadine Marathon over lakes,
through forests and picturesque Swiss villages. Downhillers can choose from endless
intermediate and advanced runs, connected by free ski bus. One downhill and one classic
XC ski trip each day.
Also enjoy winter walks, swimming, museums, sleighrides, and nightlife. Stay at 3-star
hotel with fitness center and piano bar in nearby colorful Pontresina.
Cost $ 2295 pp, including air, chartered bus, private bath, copious breakfasts and
dinners. For info: Ken Samoylenko or Karen Deady, 256 Thoreau Street, Concord, MA
01742, 978 369-3409, costias@hotmail.com
SHORT FORM AMC OUTDOORS NOTICE
TRIP NAME: ST. MORITZ XC AND DOWNHILL SKI HOLIDAY
DATES OF TRIP: March 3 to March 12, 2006
TRIP NUMBER:
LEADER: Ken Samoylenko
CO-LEADER: Karen Deady
Thrilling world-class skiing on 100 miles of groomed XC trails or six vast mountains in
St. Moritz and Pontresina. XC the beautiful Rosegg Valley or Engadine Marathon.
Downhillers cruise endless intermediate/advanced runs. Enjoy winter walking,
sleighrides, nightlife. 3-star hotel, private bath, fitness center. $ 2295 includes air, bus,
breakfasts, dinners. For info: Ken Samoylenko or Karen Deady, 256 Thoreau Street,
Concord, MA 01742, 978 369-3409, costias@hotmail.com