Trip # Assigned: ___________
Leader Name: Joanna Hopkins
Destination: Germany
APPLICATION TO LEAD AN AMC MAJOR EXCURSION
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If possible, please fill this form out electronically so that it can be distributed by email.
Please type in any font other than italics so we can easily identify your responses. Type
on or over lines and directly into the appropriate sections of tables. When responding to
Yes/No questions, please delete the answer you do not want, leaving only the prefered answer.
Please save and forward your electronic document in the following format:
Leader’s Last Name, Trip destination-Trip Activity (if applicable), Trip Start date.
For example: Zukroff New Zealand Hiking 12.26.03.doc
If you are filling out a hard copy, please attach additional pages if you find there is not enough
space to answer thoroughly.
I. TRIP PROPOSED
A) Trip Title: Garmisch, Munich and Berlin: Hiking and Sightseeing
B) Type of Trip: Backpacking Day-hiking Cultural Skiing Other: ______________________
C) Date: Start Sept. 1 04 End Sept. 15 04 Length of Trip 2 wks
D) Participants: (not counting leaders) Minimum # _14 Maximum # 22
E) Brief outline of trip and trip activities. You may write or type below or attach as a separate
sheet. A complete itinerary with all available contact information must be provided before
departure.
Hiking and walking in Garmisch and Zugspitze area for 6 days. Optional side trips to Mittenwald,
Innsbruck, Dachau, are available. Then to Munich for 3 days and Berlin for 5 days for history, architecture, art
museums, parks, restaurants, and optional concerts.
Permits: Does the trip require special permits (required on all U.S. federal lands)? No
If yes, please explain what permits will be needed and how/when they will be acquired.
F) Equipment: Does the trip require special technical equipment?
No
If yes, what equipment is needed and will any of it be provided by the trip?
G) Educational Aspect: What are the specific education, conservation, or recreation components
of this trip?
Alpine conservation methods and hydroelectric power in German Alps.
History, Culture, museums, concerts in Munich and Berlin
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Appendix – Application to Lead an AMC Major Excursion
H) Outfitters: Will this trip require an outfitter?
No
Why or why not? _______________________________________________________________
Who are they? _________________________________________________________________
What is their safety record? _______________________________________________________
Do they have liability insurance? __________________________________________________
Can they provide a certificate of insurance listing AMC as an additional party insured? Yes No
How do they handle emergencies? _________________________________________________
II. LEADER INFORMATION
A) Contact Information
Leader: Joanna Hopkins
Co-Leader: H. Michael Tannert
Address: 7 Linway Rd.
Address: same
Lincoln, MA 01773
Home Phone: 781 259 0194
Home Phone: Same
Work Phone: ---
Work Phone:---
Email: joannahop@earthlink.net
Email: same
B) First Aid Training – To lead a Major Excursion, you must have current CPR and Wilderness
First Aid (WFA) or its equivalent at the time of your trip.
Course
CPR
WFA
AWFA
Other
Other cert.:
Leader
Exp. Date
Copy Attached
Yes No
Yes No
Yes No
Yes No
Course
CPR
WFA
AWFA
Other
Other cert.:
Co-Leader
Exp. Date Copy Attached
Yes No
Yes No
Yes No
Yes No
If copies of CPR and WFA or equivalent are not attached, please detail your specific plan to
obtain this certification.
You have current copies for both of us on file.
We'll retake the courses before departure '94 trip.
C) Leader Experience and Training
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Appendix – Application to Lead an AMC Major Excursion
New Leaders: If you are a new leader or co-leader, you must have submitted the form
“Application to Become a Major Excursions Leader.” Please attach a copy of that from.
Experienced Major Excursions Leaders: Please list below the last three trips you have led for the
AMC including destination, type of trip (backpacking, skiing, etc.), dates, and number of
participants. Feel free to list additional trips you have led, particularly if they demonstrate
experience related to the trip you are proposing.
1. St. Moritz Ski Holiday both Mar. 03
2.St. Moritz Ski Holoiday
both
Feb. 02
3.Austria Hiking and sightseeing both
Jul 2000 (3rd time leading this trip)
4. Zermatt Hiking both
(5th time leading this trip)
Aug 2000
D) Scouting: Have you or your co-leader led this trip before or traveled in the area? Yes No
If yes, please describe:
Garmisch
1953-54
Dresden, Leipzig, Berlin
summer '01
Munich
Mar. 03
E) Special Experience: What special skills or experience are required to lead this trip and how
do you or your co-leader bring these skills and experience?
Some German language skills, currency exchange rate management, hiking/walking in Swiss,
Austrian and German alps many times, co-leader is expert mountaineer (has climbed 20 4000
meter peaks in Alps, familiar with German culture and history
F) Couples: If leader and co-leader are a couple or have some other close personal relationship,
what are your back up plans if one if you cannot go and the other must stay behind as well?
Or if you are in the field and both of you must return?
Will choose experienced AMC hikers on the trip, or plan with others as backup.
G) Medical History: Both leader and co-leader need to have a recent copy of the AMC
Confidential Medical Form on file at 5 Joy St. This form can be obtained online at
http://snebulos.mit.edu/orgs/amc/ or call Heidi Reilly at 617-523-0655 x356 to receive a hard
copy by mail.
You have these on file for both of us.
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Appendix – Application to Lead an AMC Major Excursion
III. RISK ASSESSMENT
A) Please assess the risks/hazards of your trip. Carefully consider each area of risk and how it
may affect your trip with specific potential hazards. Then, devise a plan to attempt to prevent
each hazard and to respond to it if it becomes necessary.
Areas of Risk
Climate/Terrain:
trail conditions,
weather, etc.
Potential Hazards
Falls on trails.
Foreign Countries:
political concerns,
crime, language
translation
Terrorist attacks
Transportation:
vehicles, drivers,
insurance
Swiss Air flights
Commercial intercity bus
Transport.
Local subways and public
buses
Walking and/or moderate
hiking.
Accidents or illness.
Encourage teamwork.
Participants:
skill level, health,
group dynamics
Weather exposure
Pickpockets
Language
Prevention/Response
Leaders carry rescue ropes. Plan trails in
advance.
All carryrain gear, extra hats,socks, first
aid, gloves in packs. Plan shelters and
exit routes.
Consult State Dept. warnings. Avoid
crowds.
Warn participants in advance.
Carry dictionary, know some German
and French.
Hire reliable companies.
Use public transportation.
Plan routes in advance.
Leave plenty of time.
Screen participants beforehand.
Publish and apply safety guidelines.
Carry IAMAT medical contacts. Use
group management skills, 8 yrs leading
MEC trips, plus previous mgmt jobs.
Other:
B) Emergency Action Plan
Before you leave for you trip, you will need to provide a list of participants and their emergency
contacts in case something happens to someone in the field as well as an itinerary with phone
numbers (where available) in case something happens at home. In the space below, please
describe your plans for dealing with emergencies. Please use as much detail as possible and
attach additional sheets if necessary.
Emergency Communication (phone contacts, language, documentation)
Circulate list of German emergency words, illness words, in advance. Carry phone contacts. Have
SOAP notes.
Evacuation (out of backcountry location, out of foreign country)
Buy air rescue insurance if available in Garmisch for hiking, thru Geerman hiking club.
Otherwise, use Swiss air for repatriation.
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Appendix – Application to Lead an AMC Major Excursion
Medical Care (local medical facilities – location and quality)
IAMAT doctors registry for Germany
IV. COST INFORMATION
Your application to lead a trip will not be accepted if a detailed cost analysis is not attached.
A) Estimated cost per participant with minimum # $2875.30 with maximum # $2788.75
Cost per participant to be listed in AMC Outdoors $2875.00
B) What deposits are required in advance? Hotel deposits, airfare payments.
C) What is the latest date for you to cancel and get a full refund? Two months before trip
departure
D) What are your plans if you do not get required number of people?
If close to minimum, we'll pay part of leader expense. If not close, we'll cancel the trip.
V. PRIVATE TRIPS
Are you currently (up to and including the time frame of this proposed trip) leading trips that are
“private,” i.e. not sponsored by the AMC?
No
VI. AMC OUTDOORS INFORMATION
Detailed instructions on trip listings available at <http://snebulos.mit.edu/orgs/amc/>.
A) Request month for trip to first appear in AMC Outdoors _Nov. 03________________
B) Please provide an electronic copy of both the long (150 words maximum) and short form (50
word maximum) announcements. Note that the word count stops at the phrase “For info.”
To be delivered in August.
*** Caribbean trips use only short form
VII. TRIP PROPOSAL AND APPROVAL PROCESS
Trips cannot come before the Major Excursions Committee for approval unless the forms are
completely filled out and received three weeks prior to MEC meetings for review. Please make
sure you have filled out all appropriate sections of this form completely and included any
necessary attachments.
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Appendix – Application to Lead an AMC Major Excursion
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First aid certifications
Leader Qualification information
AMC Medical form for both leaders
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Detailed cost information
AMC Outdoors listings
By turning in this proposal, you are agreeing to the following:
I have read the Major Excursions Leader Handbook and I agree to follow all policies and
procedures of the Major Excursions Committee and the Appalachian Mountain Club in
preparing for and conducting my major excursion.
Thank you for completing this form!
 Copies of first aid certifications and medical forms should be submitted in hard copy only.
These can be faxed (marked attn: Heidi Reilly) to 617-367-8878 or mailed to the Major
Excursions, 5 Joy St. address below.
 Email submissions of this trip proposal form are preferred.
Email should be sent to both of the following two addresses:
T. Walley Williams, Major Excursions Committee Chair at <vze2g9bb@verizon.net>
Heidi Reilly, AMC Travel Programs Coordinator at <hreilly@amcinfo.org>
Or, if you unable to send electronically, please mail a hard copy to the following two addresses:
T. Walley Williams, III
Chair, AMC Major Excursions Committee
71 Orchard St.
Belmont, MA 02478-3509
Major Excursions
Appalachian Mountain Club
5 Joy St.
Boston, MA 02108
Questions? Call T. Walley Williams at the above email or 617-484-1877.
He can put you in touch with an experienced MEC mentor who can help you with trip planning.
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Appendix – Application to Lead an AMC Major Excursion