IRB#: __________ Research Consent Summary [DELETE ALL INSTRUCTIONS IN BRACKETS. Revise the example language to fit your study. The summary should be brief (approximately one page).] [THIS NON-BAR-CODED FORM SHOULD ONLY BE USED FOR STUDIES THAT DO NOT INVOLVE ANY CLINICAL PROCEDURES AND DO NOT REQUIRE THE CONSENT FORM TO BE PLACED IN THE SUBJECT’S MEDICAL RECORD.] You are being asked to join a research study. You do not have to join the study. Even if you decide to join now, you can change your mind later. [If the study involves optional procedures/sub-studies, add:] Some parts of this study are optional. You may participate in the main study without participating in the optional parts. 1. The purpose of this study is to learn more about [topic]. 2. We want to learn a. [Using lay language and short sentences, list primary and secondary aims from protocol.] b. If people are satisfied with their current health care and c. What people do not like about their current health care. 3. [Describe funding.] The [name of funder] is paying for the research study. 4. [Describe randomization, if applicable.] Everyone who joins the study will fill out surveys. You will have a 50/50 chance of being interviewed, as well. 5. [State length of participation in days, weeks, months, or years. Summarize study procedures. List number of visits. Describe follow up. Sample language:] If you join the study, you will complete a telephone survey three times over three months. You will have 1 visit to OHSU. We will then call you once a year for 5 years to check on your health. 6. [Summarize risks.] There is a small risk of breach of confidentiality. [Delete Point 7 if the study does not include optional components.] 7. Optional parts of the study include [list major optional substudies]. [Delete Point 8 if the study does not include banking.] 8. If you agree, samples and information collected during the study may be saved for future research. [Delete Point 9 if the study includes no plans to ever use samples for genetic research.] 9. Samples collected during the study may be used for genetic research. Template Version 3/26/2015 Page 1 of 1 Follow these standards when writing the consent form: - Items in [square brackets] indicate action from you such as making a choice or inserting study relevant information. - Instructions are given in italics. - Write out terms before using the acronym. - Do not use abbreviations. - Use the term “subject” or “participant,” not “patient.” - Use the term “investigator” or “study doctor,” not “doctor” or “physician.” - For studies conducted at both the VA and OHSU, the OHSU consent should only briefly mention the activities that will happen at the PVAMC. DELETE ALL INSTRUCTIONS AND TEXT THAT DO NOT APPLY TO YOUR STUDY. IRB#: __________ Research Consent and Authorization Form TITLE: Title of the study. Use the same title as that on the Initial Review Questionnaire (IRQ). PRINCIPAL INVESTIGATOR: [list name and degree(s)] (503) 494-#### CO-INVESTIGATORS: [list name and degree(s)] [list name and degree(s)] [list name and degree(s)] [list name and degree(s)] [list name and degree(s)] (503) 494-#### (503) 494-#### (503) 494-#### (503) 494-#### (503) 494-#### The Principal Investigator (PI) must be listed on the consent form. Listing co-investigators on the consent form is optional. It is recommended that you limit the number of co-investigators listed here by listing only those most likely to conduct the consent discussion. FUNDED BY: List all organizations/entities providing monetary support for the study, regardless of whether funds are received directly or through another organization (such as a cooperative group or foundation). SUPPORTED BY: List any organizations/entities providing non-monetary support only. CONFLICT OF INTEREST: All potential conflicts of interest in research (CoIR) must be disclosed and evaluated by the COI committee. After evaluation, the COI committee may Template Version 3/26/2015 Page 1 of 13 require specific language to be inserted into the consent form. If directed, place the language here. For more information on CoIR, visit: http://www.ohsu.edu/xd/research/about/integrity/coi/ PURPOSE: If the study includes both children and adults and all procedures are identical for both children and adults, state: “You” means you or your child in this consent form. (For other studies involving children, address the consent form to the parent referring to children as “your child.”) Include and complete the following sentences: You have been invited to be in this research study because __________. The purpose of this study is to __________. If applicable, specify which procedures in the study are experimental (investigational). State how long the study will last. Sample language (modify as appropriate): This study requires 7 visits to the clinic and will take 8 weeks to complete. If the study involves genetic research and/or storing data or specimens in a repository for future research, state that here. Indicate whether subjects can opt out of these activities and still participate in the study. Suggested wording for genetic research (use all that apply, modify as appropriate): The purpose of the study is to understand the inheritance of (disorder). If a gene or genes that cause (disorder) can be found, the diagnosis and treatment of (disorder) may be improved. Genes are the units of DNA--the chemical structure carrying your genetic information--that determine many human characteristics such as the color of your eyes, your height, and whether you are male or female. The samples provided by you will be analyzed in the laboratory to determine (describe purpose of genetic analysis, example:) whether there are differences in the genes of people with and without (disorder). Suggested wording for repositories (modify as appropriate): We are asking you to provide [blood/tissue/information] for a [blood/tissue/data] bank, also called a repository. These samples will be stored indefinitely and may be used and disclosed in the future for research, which may include genetic research. Indicate how many subjects will be enrolled into the experiment both at OHSU and, where applicable, for the entire study. If subjects will have procedures at the PVAMC as well, state: This study will be conducted at both the PVAMC and OHSU. The study procedures that will occur at PVAMC will be discussed in detail in the VA Consent Form. PROCEDURES: Template Version 3/26/2015 Page 2 of 13 Describe succinctly and in chronological order the procedures for this study. It is not necessary to describe in detail procedures that are routine care and not required by the protocol. However, DO describe procedures that are different in any way from what the subject would receive if not participating in the study, even if the study procedures are standard of care. Clearly indicate which, if any, procedures are optional and state that subjects will be able to indicate their choice at the end of the form. State how much time the visits and procedures will require. If studies are complex, use a simple table showing what procedures will occur at each study visit. In most cases, tables provided by the sponsor in the study protocol are too complex for most subjects. Example: Consent Discussion, Screening tests and medical history Urine Collection Quality of Life Questionnaire Total time Visit 1 Day 1 X Visit 2 Day 14 Visit 3 Month 3 Visit 4 Month 6 Visit 5 Month 12 X X X X X X X 3 hours 3 hours X 4 hours 30 minutes 30 minutes If questionnaires, surveys, diaries, or other data collection materials are being used, mention what kinds of questions will be asked and how long the tasks will take to complete, and upload a copy of each to your eIRB application. If the subject’s medical records will be reviewed (from OHSU or requested from another facility), state this and describe the information to be collected. If this is a genetic study and information about subjects’ relatives will be collected, state (modify as appropriate): You may be asked to give us health information about your relatives. Any information you give us will be kept confidential as described in this consent. We will not contact your relatives without their permission. We may discuss with you the possibility of including your relatives in the study in the future. If this study includes a repository and data/samples may be shared with the funder and/or other researchers, state: In the future, your [samples/information] may be given to [researchers, the funder, list as appropriate] for other research studies. [If applicable: These studies may include genetic research.] The [samples and/or information] will be labeled as described in the CONFIDENTIALITY section. If this study includes collection of identifiable photographs (including identifiable images and physical likenesses), videotapes, or audiotapes that will be presented in public, state: During this study [you, your image, your physical likeness] will be photographed, videotaped, or audiotaped [specify which]. We will use the photographs, videotapes, or audiotapes for educational materials, research publications, or marketing Template Version 3/26/2015 Page 3 of 13 purposes [specify which]. [NOTE: if these materials will be used for marketing purposes, contact the ORIO. Additional requirements may apply.] [Describe succinctly and in chronological order the recording procedures. Specify the duration of the recording sessions.] [If attempts to conceal the participant’s identity will be made, explain how (black bar over eyes, voice disguised, etc).] [Inform participants whether they will be able to inspect the photographs/recordings before they are released.]ACCESS TO YOUR TEST RESULTS [Delete if inapplicable to your study] If you plan to disclose research findings of any kind (e.g., results of genetic studies, clinically relevant information, or incidental findings) to the subject or their provider(s), describe: The disclosure procedures (e.g., who will make the disclosure and to whom; as appropriate, any requirement for repeat testing and/or plan for referral to a genetic counselor or other professional for appropriate medical advice), and Any risks associated with receiving this information (e.g. psychological risks, impacts on insurability, employability, family plans, and family relationships, and costs of additional medical care and testing). See the Bioethics Commission’s IRB Primer on Incidental and Secondary Findings for further guidance. If the subjects are not informed in the consent document that they may be recontacted, any attempt to re-contact the subject by the researcher must first be approved by the IRB. Lab results to be shared with subjects or their providers must be obtained in a CLIAapproved lab. Example language for sharing results [modify as appropriate]: We will give you the results of your [describe tests; e.g. genetic tests, screening tests]. Example language for incidental findings [modify as appropriate]: We do not plan to share your [research, genetic, other as applicable] test results with you. However, if we discover information that is important for your health care, either in this study or in the future, we will contact you and ask if you want to know the results. If you choose to receive the results, you may need to have the test repeated in a non-research laboratory. You may learn information about your health that is upsetting or that impacts your [family planning, family relationships, ability to get insurance, career, other as appropriate]. Additional recommended language for sharing genetic results: Because genetic information is complex and sensitive, the results should be discussed with a genetic counselor or your primary care provider who can answer your questions or discuss your concerns. You would be responsible for all costs associated with having the test repeated and visiting a doctor or genetic counselor to discuss the results. Example language for anticipated secondary findings [modify as appropriate]: The research tests in this study may tell us that you are at risk for [condition]. If we find out that you are at risk, we will contact you and refer you to [provider that can help with condition]. Template Version 3/26/2015 Page 4 of 13 You would be responsible for all costs associated with any follow-up testing and medical care. If no disclosures are to be made, explain why. Example language [modify as appropriate]: The results of research tests will not be made available to you because the research is still in an early phase and the reliability of the results is unknown. RISKS AND DISCOMFORTS: Describe reasonably foreseeable risks, side effects, discomforts, and inconveniences. List the risks in order of their importance. Include risks from all research activities that might be different in any way than what the subjects might experience if they do not participate in the study. Indicate if a risk applies only to a part of the study that is optional. For studies involving interviews/questionnaires/QOL assessments that discuss sensitive issues that may cause emotional upset, such as grieving, and not just routine matters: The risk of emotional upset must be described, and subjects must be informed that they may refuse to answer questions that upset them. Sample language (modify as appropriate): Some of these questions may seem very personal or embarrassing. They may upset you. You may refuse to answer any of the questions that you do not wish to answer. If the questions make you very upset, we will help you to find a counselor. For genetic or repository studies: Describe risks that may result from storage of samples/information in a repository, future research studies, or genetic research. Specifically consider and address the risks associated with breach of confidentiality or psychological trauma. Breach of confidentiality could impact insurability, employability, family plans, and family relationships. Psychological risks to consider include the impact of learning results if no effective therapy for the disorder exists or the risk of stigmatization. For genetic studies or future research that may include genetics, state: A federal law, called the Genetic Information Nondiscrimination Act (GINA), generally makes it illegal for health insurance companies, group health plans, and most employers to discriminate against you based on your genetic information. Be aware that this federal law does not protect you against genetic discrimination by companies that sell life insurance, disability insurance, or long-term care insurance. GINA also does not protect you against discrimination if you have already been diagnosed with the genetic disease being tested. Although we have made efforts to protect your identity, there is a small risk of loss of confidentiality. If the results of these studies of your genetic makeup were to be accidentally released, it might be possible that the information we will gather about you as part of this study could become available to an insurer or an employer, or a relative, or someone else outside the study. Even though there are certain genetic discrimination and confidentiality protections in both Oregon law and federal law, there is still a small chance that you could be harmed if a release occurred. BENEFITS: Template Version 3/26/2015 Page 5 of 13 Unless direct benefits to the subject are assured, use the following language: You may or may not personally benefit from being in this study. However, by serving as a subject, you may help us learn how to benefit patients in the future. When the subject will not benefit, but is participating solely for altruistic motives, use the following language: You will not benefit from being in this study. However, by serving as a subject, you may help us learn how to benefit patients in the future. ALTERNATIVES: State: You may choose not to be in this study. CONFIDENTIALITY: State: We will take steps to keep your personal information confidential, but we cannot guarantee total privacy. [If there are special precautions this study is taking to achieve this, describe here, e.g., collecting data anonymously or coding samples immediately so they are never identified.] If study involves PHI, state: We will create and collect health information about you as described in the Purpose and Procedures sections of this form. Health information is private and is protected under federal law and Oregon law. By agreeing to be in this study, you are giving permission (also called authorization) for us to use and disclose your health information as described in this form. State: The investigators, study staff, and others at OHSU may use the information we collect and create about you in order to conduct and oversee this research study [and store in a repository, conduct future research, as applicable; state if any of these are optional]. We may release this information to others outside of OHSU who are involved in conducting or overseeing research, including [list as applicable]: The funder of this study, [funder name], and the funder’s representatives The Food and Drug Administration The Office for Human Research Protections, a federal agency that oversees research involving humans[Specify others, such as NCI, NIH, coordinating centers, etc.] Those listed above may also be permitted to review and copy your records. If other researchers may receive identifiable information for future research, state: We may also share your information with other researchers, who may use it for future research studies. [State if this is optional.] State: We will not release information about you to others not listed above, unless required or permitted by law. We will not use your name or your identity for publication or publicity purposes, unless we have your special permission. For studies planning to obtain a Certificate of Confidentiality from NIH (or other agency), include the following statement. When the COC is obtained, modify the CF to state ‘we have obtained:’ To help us protect your privacy, we will obtain a Certificate of Confidentiality from the National Institutes of Health. With this Certificate, the researchers can refuse to disclose information that may identify you, even by a court subpoena, in any Template Version 3/26/2015 Page 6 of 13 federal, state, or local civil, criminal, administrative, legislative, or other proceedings. The researchers will use the Certificate to resist any demands for information that would identify you, except as explained below. The Certificate cannot be used to resist a demand for information from personnel of the United States Government that is used for auditing or evaluation of federally funded projects or for information that must be disclosed in order to meet the requirements of the FDA. A Certificate of Confidentiality does not prevent you or a member of your family from voluntarily releasing information about yourself or your involvement in this research. If an insurer, employer, or other person obtains your written consent to receive research information, then the researchers may not use the Certificate to withhold that information. However, if we learn about abuse of a child or elderly person or that you intend to harm yourself or someone else, or about certain communicable diseases, we will report that to the proper authorities. For studies involving interviews, questionnaires, surveys, or other procedures during which such information may be learned, state: Under Oregon law, suspected child or elder abuse must be reported to appropriate authorities. If applicable, also state: OHSU complies with Oregon state requirements for reporting certain diseases and conditions to local health departments. State: When we send specimens or information outside of OHSU, they may no longer be protected under federal or Oregon law. In this case, your specimens or information could be used and re-released without your permission. If applicable, indicate how information will be shared with other researchers (not industry sponsors) and whether shared materials will include identified information or genetic information. Examples (modify based on your planned procedures for sample and data labeling): [Data/specimens] from this study may be shared with other investigators for future research studies. A code number will be assigned to you, your cells and genetic information, as well as to information about you. Only the investigators and people involved in the conduct of the study will be authorized to link the code number to you. Other investigators who may receive samples of your [blood/tissue/genetic information/medical information] for research will be given only the code number which will not identify you. or [Data/specimens] from this study may be shared with other investigators for future research studies. All identifying information about you will be removed from the samples before they are released to any other investigators. or [Data/specimens] from this study may be shared with other investigators for future research studies. Your samples will be labeled with [your name or other information (specify)] that will identify you. Other investigators who may receive samples of your [blood/tissue/genetic Template Version 3/26/2015 Page 7 of 13 information/medical information] for research will also be given information that may identify you or your family members. If, for the current research or for future research using these samples or data, genetic data may be shared in a public database (e.g. per the NIH Genomic Data Sharing Policy), state [modify as applicable]: Your genetic information may be shared in a public online database for future research. The database will not contain any information that directly identifies you, such as your name, address, or birth date, so it is unlikely that someone would know the genetic information came from you. In the future, people may develop ways to identify you or your blood relatives from this information, but currently, there is not a way to identify you without having additional information to compare to it, such as information from your DNA sample. State: We may continue to use and disclose your information as described above indefinitely. [Specify alternate end date or event if applicable.] If study involves PHI, state: Some of the information collected and created in this study may be placed in your OHSU medical record. While the research is in progress, you may or may not have access to this information. After the study is complete, you will be able to access any study information that was added to your OHSU medical record. If you have questions about what study information you will be able to access, and when, ask the investigator. Additional Protections for Special Types of Information [Delete this entire section if not applicable.] Oregon Law provides special protection for drug and alcohol diagnosis, treatment, or referral information and mental health records from Oregon publicly funded or contracted mental health providers (e.g. Oregon State Hospital or Oregon publicly funded alcoholism, drug addiction, or mental health programs). Note this does not include mental health information in the general medical record (such as history of depression). If you will collect, use, or disclose any of this information, include the applicable language below. Contact the ORIO if you have questions about the use and disclosure of this information. If any of these types of information will be obtained, state: The law provides additional confidentiality protection for certain types of information, including [list as applicable to your study] drug and alcohol diagnosis, treatment, or referral information and mental health records. Drug and alcohol diagnosis, treatment, or referral information or records: We will collect [drug and alcohol diagnosis, treatment or referral] information about you from [drug or alcohol treatment providers]. We may disclose this information to [list as appropriate] until the study has ended to allow them to [monitor your safety, learn more about the effects of the study drug, etc.]. Mental health records: We will collect mental health information about you from [mental health facility or program]. We may disclose this information to [list as appropriate] to allow them to [monitor your safety, learn more about the effects of the study drug, etc.] Template Version 3/26/2015 Page 8 of 13 If subjects may choose NOT to have their, drug/alcohol or mental health information (as described above) used or disclosed for this study, list this option at the end of the form and state: You may still be in the study if you choose not to allow us to use and disclose the [drug and alcohol, mental health] information as described above. You will be asked to indicate your choice at the end of this form. COMMERCIAL DEVELOPMENT [ALL STUDIES]: [Samples and/or information] [if applicable, add: including any photographs, videotapes, or audiotapes] about you or obtained from you in this research may be used for commercial purposes, such as making a discovery that could, in the future, be patented or licensed to a company, which could result in a possible financial benefit to that company, OHSU, and its researchers. There are no plans to pay you if this happens. You will not have any property rights or ownership or financial interest in or arising from products or data that may result from your participation in this study. Further, you will have no responsibility or liability for any use that may be made of your samples or information. COSTS: (NOTE: You may not modify the language in the cost section without seeking the permission of the Clinical Research Billing Office (CRBO).) To determine the correct costs language for the study, please go to the IRB Policies and Forms Page and refer to the document entitled “Consent Form Language – Costs.” For studies that provide any type of compensation to subjects, additionally state: We may request your social security number in order to process any payments for participation. LIABILITY: (NOTE: You may not modify the language in the liability section without seeking the permission of the ORIO.) To determine the correct liability language for the study, please go to the IRB Policies and Forms Page and refer to the document entitled “Consent Form Language – Liability.” PARTICIPATION: State: If you have any questions, concerns, or complaints regarding this study now or in the future, contact [PI Name (503) 494-####] [or other members of the study team at (503) #######]. (The PI phone number must match the first page of this consent form.) State: This research is being overseen by an Institutional Review Board (“IRB”). You may talk to the IRB at (503) 494-7887 or irb@ohsu.edu if: • Your questions, concerns, or complaints are not being answered by the research team. • You want to talk to someone besides the research team. • You have questions about your rights as a research subject. • You want to get more information or provide input about this research. You may also submit a report to the OHSU Integrity Hotline online at https://secure.ethicspoint.com/domain/media/en/gui/18915/index.html or by calling toll-free (877) 733-8313 (anonymous and available 24 hours a day, 7 days a week). Template Version 3/26/2015 Page 9 of 13 Your participation in this study is voluntary. You do not have to join this or any research study. [If study involves PHI, add: You do not have to allow the use and disclosure of your health information in the study, but if you do not, you cannot be in the study.] [If study has optional components, add: Some parts of the study are optional. You can choose not to participate in some or all of the optional parts but still participate in the rest of the study.] If you do join the study and later change your mind, you have the right to quit at any time. [If study involves PHI, add: This includes the right to withdraw your authorization to use and disclose your health information.] [If study has optional components, add: You can choose to withdraw from some or all of the optional parts of this study without withdrawing from the whole study.] If you choose not to join any or all parts of this study, or if you withdraw early from any or all parts of the study, there will be no penalty or loss of benefits to which you are otherwise entitled, including being able to receive health care services or insurance coverage for services. Talk to the investigator if you want to withdraw from the study [if study has optional components, add: or change which parts of the study you are participating in]. If study involves PHI, state: If you no longer want your health information to be used and disclosed as described in this form, you must send a written request or email stating that you are revoking your authorization to: Provide name, mailing address, and email address. Your request will be effective as of the date we receive it. However, health information collected before your request is received may continue to be used and disclosed to the extent that we have already acted based on your authorization. Indicate what will happen, if anything, if a subject chooses to withdraw. For example, list the visits and/or procedures the subject will be requested to complete. State what will happen to samples/information if the subject withdraws. Suggested wording (modify as appropriate): The [samples and information] that we will collect from you will not be stored with your name or any other identifier. Therefore, there will not be a way for us to identify and destroy your materials if you decide in the future that you do not wish to participate in this research. or If in the future you decide you no longer want to participate in this research, we will destroy all your [samples and information]. However, if your samples are already being used in an ongoing research project and if their withdrawal jeopardizes the success of the entire project, we may ask to continue to use them until the project is completed. or If in the future you decide you no longer want to participate in this research, we will remove your name and any other identifiers from your [samples and information], but the material will not be destroyed and we will continue to use it for research. or Template Version 3/26/2015 Page 10 of 13 The [samples and information] we will collect from you will be provided to the funder. It will be stored with a coded identifier to protect your privacy. Once provided to the funder, we will not be able to destroy your samples or data if you decide in the future you do not wish to participate in the research. Clarify under what circumstances the subject may be removed from the study prior to study conclusion. State: You may be removed from the study if [list reasons: the investigator or funder stops the study, you do not follow study instructions, etc.] State: We will give you any new information during the course of this research study that might change the way you feel about being in the study. If the investigator is also the patient’s health care provider, state: Your health care provider may be one of the investigators of this research study and, as an investigator, is interested in both your clinical welfare and in the conduct of this study. Before entering this study or at any time during the research, you may ask for a second opinion about your care from another doctor who is in no way involved in this project. You do not have to be in any research study offered by your physician. For studies recruiting OHSU students or employees as subjects, please include the following language: The participation of OHSU students or employees in OHSU research is completely voluntary and you are free to choose not to serve as a research subject in this protocol for any reason. If you do elect to participate in this study, you may withdraw from the study at any time without affecting your relationship with OHSU, the investigator, the investigator’s department, or your grade in any course. A Child Assent Form should be prepared if the study enrolls subjects between 7 and 17. Template Version 3/26/2015 Page 11 of 13 SIGNATURES: [Delete this entire box if the study does not include optional components. For studies with optional components, list the options here. This includes options to restrict the use or disclosure of certain types of health information. Participants must place their initials next to their choices.] PARTICIPANT OPTIONS State (modify as appropriate): The optional portions of this study are described in detail throughout this consent form and listed here as a summary. Please read the options and place your initials next to [your choices/one of the choices below]. You can still participate in the main part of the study even if you choose not to participate in the optional parts. Example options (modify as appropriate): _____ I give my consent for my DNA sample and information to be stored in a repository and used for future research studies, which may include genetic research. _____ I give my consent to participate in the optional survey on Day 2 of the study. State: Your signature below indicates that you have read this entire form and that you agree to be in this study. We will give you a copy of this signed form. Subject Printed Name Subject Signature Date Person Obtaining Consent Printed Name Person Obtaining Consent Signature Date When applicable, add: a. Lines for parent, guardian, or legally authorized representative (for example, children, cognitively impaired,) as well as a line for the description of their relationship to subject. b. Signature lines for witnesses are generally not required by the OHSU IRB, but may be included if required by the study sponsor. c. Interpreter box – add the following if you plan to use a short form consent process for subjects with limited English proficiency. Template Version 3/26/2015 Page 12 of 13 Complete if the participant is not fluent in English and an interpreter was used to obtain consent. Participants who do not read or understand English must not sign this full consent form, but instead sign the short form translated into their native language. This form should be signed by the investigator and interpreter only. If the interpreter is affiliated with the study team, the signature of an impartial witness is also required. Print name of interpreter: ______________________________________ Signature of interpreter: ___________________________________ Date: _________ An oral translation of this document was administered to the subject in _____________ (state language) by an individual proficient in English and ____________ (state language). If applicable: Print name of impartial witness: __________________________________ Signature of impartial witness: _______________________________Date: _________ See the attached short form for documentation. Template Version 3/26/2015 Page 13 of 13