Workday information session for M&P’s
and their Managers
F&ES
June 30, 2015
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Topics
1. Managers will be able to see salary and other
information in Workday for the staff members
who report to them.
• How to use and not use this information
• How to answer questions from your staff members about
their salaries.
2. The M&P pay grades will be changing to a
one-digit numbering scheme on July 1.
• You’ll be able to see your preliminary new
job level on July 1 in Workday, but HR will be
adjusting the levels over the coming months, and
will still use the old pay grades also for a while.
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"Not for Further Distribution"
Workday home page
Input report name or
employee name here
Or
click on My Team
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My Team – actions not enabled
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Supervisory Organizations
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"Not for Further Distribution"
Topic One: Viewing salary info: what’s new?
New:
• On July 1, in Workday, managers of staff who have
employees assigned to their supervisory
organization will be able to view salary information
on those employees easily, with just a few clicks.
Not new:
• The business standards for confidentiality of salary
information and the compensation philosophy and
practice at Yale have not changed with the ease of
access to salary information available to managers
in the Workday environment.
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Viewing salary info: Key points
• As a manager you may be seeing salary and
other confidential information for the first
time, or seeing it presented differently than
what’s familiar to you, which might raise
some questions
• F&ES HR is your first best contact for
guidance on understanding employee salary
information and the University’s
compensation policy and practice. Please
email hrfes@yale.edu or Sheila Daykin with
any questions.
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Viewing salary info: Key points
Confidentiality is of extreme importance!
•
Salary information is confidential, and should not be shared except as needed
for a specific business reason, and then only with responsible individuals, and
with care that the information remains confidential.
•
When salary information needs to be shared electronically, it should be
transmitted via secure file transfer or on a secure server with controlled access.
•
Managers should follow the guidelines established under the Standards of
Business Conduct, and refer to the “Compensation Principles, Policies and
Practice for M&P Staff” in the Manager’s Toolkit.
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Tips for salary conversations with staff
•
Employees may come to their managers with questions or concerns about
their salary. It might be to seek a pay raise, or express a perception that
others make more than they do, or that their position is not valued correctly,
or any other number of thoughts about how their pay compares with others
inside or outside of their department or the university.
•
It can be challenging to respond to employee concerns about salary issues,
particularly if the manager is worried about the employee’s morale, or
suspects there actually might be some basis to the issue they are raising.
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Tips for salary conversations (cont.)
•
Trying to respond in the moment, or without good counsel, can present pitfalls
for the manager, and result in inadvertently providing wrong information, or
setting inappropriate expectations on the part of the employee.
•
In all of the above scenarios, it is appropriate to respond: “Thank you for
bringing forth your concerns. Let me review with Human Resources and get
back to you.”
•
Managers should not feel responsible for providing immediate responses to
employees’ salary questions when an appropriate answer may be outside of
their experience or expertise. Consulting ahead of time with HR, and then
handling the conversation with the employee yourself maintains the best
practice of responding to the employee directly and helps keep the relationship
between the manager and employee strong and positive.
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Topic Two: New M&P Job Levels
• Today Yale has four different systems to classify an
M&P position
• The Workday implementation is an opportunity to
simplify and streamline this cumbersome structure
• New job postings will have both old and new level
numbers
• No impact to C&T grade levels
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Consolidate multiple structures into one
New Job Levels
Ungraded
University Officer
University Executive
Bands
(M8, P5)
Senior Leader
One
Compensation
Structure
Tri-Bands
(MU, PE)
Leader
Senior Manager;
Sr. Program Leader
Manager;
Program Leader
Grades
20-31
Supervisor;
Senior Associate
Associate
New M&P job level assignments not final
• All M&P grades have been mapped into the new
job level, and you’ll be able to see yours in
Workday on July 1
• This is an initial assignment and may be adjusted
after further review for comparability
• Your job level has no impact on your salary
• No one except you, your manager, and HR will be
able to see your job level in Workday
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MyFES Human Resources home page
• The MyFES Human Resources home page has been
revised to provide more information and links.
• http://environment.yale.edu/myfes/hr/
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Questions?
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