Welcome to RAIN!
Research Administration Information Network
Presented by: the folks in RDA
with today’s emcee, Andrew Watson
Date: November 21, 2013
RAIN Agenda
Dana Director
• Introduction
• Updates & timely information:
 Special Guest:
OHSU Library
 RGC
 SPA
 New Group:
International Affairs
 RATE
 ORIO
 Special Topic:
CRII Project
RFDS
TTBD
CTO/OCTRI
Research HR
USR
• Q&A
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Special Guest
OHSU Library NIH Public Access Policy
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OHSU Library: NIH Public Access Policy
Robin Champieux
Policy Overview
• Peer reviewed papers
• NIH funding or support
• Submitted to PubMed Central upon
acceptance for publication
• Citations in NIH applications, proposals and
reports must include PMCID.
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OHSU Library: NIH Public Access Policy
Robin Champieux
Publications in the Grant Life Cycle
• Inform new ideas & projects.
• Demonstrate expertise in applications and
proposals.
• Show productivity in reports and renewals.
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OHSU Library: NIH Public Access Policy
Robin Champieux
Compliance begins when a paper is
submitted for publication.
• It’s the authors’ job.
• It’s the PI’s problem.
• Need to know the submission method.
• Complete all necessary tasks.
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OHSU Library: NIH Public Access Policy
Robin Champieux
Demonstrating Compliance
• PMCID or valid in process notation.
• On all NIH applications, proposals, and
reports.
• Cannot use a PMID.
• “In process” and NIHMS ID are valid for
papers in press or within 3 months of
publication.
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OHSU Library: NIH Public Access Policy
Robin Champieux
“Dear Grantee,
The progress report for the above-reference award
includes citation(s) that are out of compliance with the NIH
Public Access Policy. Compliance with the NIH Public
Access Policy is a legal requirement and a term and
condition of all NIH awards. This award will not be
processed until all publications arising from it are in
compliance with the policy.”
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OHSU Library: NIH Public Access Policy
Robin Champieux
Fixing Non-Compliant Papers
1. Make sure it falls under the policy.
2. Verify that it doesn’t have a PMCID.
3. In most cases, submit the paper to PMC via
the NIH Manuscript Submission System.
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OHSU Library: NIH Public Access Policy
Robin Champieux
Important Resources & Trouble-Shooting
• OHSU Library NIH PA Guide
• NIH Public Access Policy Home Page
• My NCBI
• PMID Converter
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OHSU Library: NIH Public Access Policy
Robin Champieux
My NCBI Bibliography
• Awards View
• Organize citations
• View compliance status
• Address issues
• Must be used for paper & electronic
progress reports
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OHSU Library: NIH Public Access Policy
Robin Champieux
The Library Can Help!
Robin Champieux, MLIS
Scholarly Communication Librarian
champieu@ohsu.edu
503-494-2770
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RGC
– Research Grants & Contracts
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RGC: Research Grants & Contracts
Deborah Golden-Eppelein
Holiday Closures
• Friday, November 29th
• Tuesday, December 24th
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RGC: Research Grants & Contracts
Kellie Guentert
InfoEd Downtime
Monday, December 16th
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SPA
– Sponsored Projects Administration
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SPA: Sponsored Projects Administration
Nancy Duncan
Department Assessment
• Industry sponsored clinical trials
• 5% Assessed by OGA
• SPA will be contacting you if you are not
currently utilizing this feature
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SPA: Sponsored Projects Administration
Nancy Duncan
AHRQ Individual Draw
NOT-HS-14-002
• Parallels NIH’s updated transition plan
• New awards will transition to individual draw
FY14
• Noncompeting continuations will transition
FY15
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SPA: Sponsored Projects Administration
Nancy Duncan
FY13 Pocket Card Available
Pocket Card FY13
If you’d like one/several pocket cards,
please contact Nancy Duncan.
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SPA: Sponsored Projects Administration
Nancy Duncan
Holiday Closure
Friday, November 29th
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SPA: Sponsored Projects Administration
Nancy Duncan
Questions?
Contact SPA
494-0355
spaweb@ohsu.edu
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New Group
OIA
- Office of International Affairs
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OIA: Office of International Affairs
Jennifer Crosby
Newly Formed Office of International Affairs
• Three components join after a two year study with focus
groups, survey and IRB study – we heard our
Internationals and their departments!
• Accessible to all needing support with international
activities: Faculty, Postdocs, Students, Unclassified and
Classified staff members.
• Cohesive unit where our international members can
access assistance with visas, understand export
controls, and tap into knowledge and resources.
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OIA: Office of International Affairs
Jennifer Crosby
Three departments, one office!
- Export Controls
- Immigration Services
- Learning and Resources
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OIA: Department of Export Controls
Jennifer Crosby on behalf of Mark Peters
International Travel
– Are your electronics secure?
– Pre travel information at Export Controls website.
International Purchasing
– Buying equipment from overseas? You will need help
getting it to OHSU - contact Export Controls.
International Shipping
– Online form to clear shipment - plan ahead!
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OIA: Department of Immigration Services
Alison Roache Jones, J.D., Director , Lisa Dahme, Immigration Specialist
We provide immigration advice & services to all
International OHSU members.
Services
• Preparation of Immigration paperwork to obtain visas and
maintain appropriate immigration status while at OHSU.
• Act as liaison between international OHSU member and
Dept. of Homeland Security, Dept. of State, Dept. of Motor
Vehicles & Social Security Administration.
• Advise academic departments and hiring managers on
employment and education related immigration regulations
and procedures.
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OIA: Department of Learning & Resources
Iaen Nylund, M.Ed.
Great Beginnings: Onboarding & Orientations
Mapping Support: Connecting Employees to OHSU &
Community Resources
Outreach: Supporting the whole employee
Education: Cultural competency classes for both
employees & managers
New International Orientation dates & locations
• Monday, February 3, 2014 in CHH 12181
• Monday, April 28, 2014 in CHH 3070 (Conf. Rm. 4)
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OIA: Office of International Affairs
Questions?
Contact any of today’s presenters or:
oia@ohsu.edu
503-418-4476
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RATE
– Research Administration
Training & Education
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RATE: Research Administration Training & Education
Margaret Gardner
Upcoming Classes
Effort Certification
DHHS Salary Cap
Oracle Grants Accounting (OGA)
RDA 101: Intro to Research Administration
Schedule of RATE Courses
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RATE: Research Administration Training & Education
Margaret Gardner
Questions?
Contact Margaret Gardner at:
rate@ohsu.edu
503-494-8990
Research Administration Training & Education
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ORIO
– OHSU Research Integrity Office
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ORIO: Information Privacy & Security
John Rasmussen
Cloud Computing
What is Cloud Computing?
Applications and
Infrastructure that may allow
the user extensive and mobile
access to their information
resources.
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ORIO: Information Privacy & Security
John Rasmussen
Is Cloud Computing Allowed?
Cloud computing is not allowed for any OHSU
business.
Exceptions
• Signed Valid Contract
• Integrity office has granted exception
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ORIO: Information Privacy & Security
John Rasmussen
University Business Use
can be defined as a
department representing
themselves as OHSU and
making a business
arrangement on behalf of
OHSU using OHSU data
or resources.
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ORIO: Information Privacy & Security
John Rasmussen
Examples of Confidential & Restricted
Information
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•
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Any protected health information
Employee/Student information
Financial information
Proprietary Information
Classified or restricted research data
Information OHSU is required by law or bound
by contract to keep confidential
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ORIO: Information Privacy & Security
John Rasmussen
Constraints on Use of Cloud for Data
Storage, Sharing and/or Analysis  Chart
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•
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HIPAA Regulatory Limits
Export Controls
FERPA
FISMA
Other Legal Constraints
Business Issues
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ORIO: Information Privacy & Security
John Rasmussen
Data Protection Project
• Increase presence of encryption on devices
• Changes to smart phones, enforced encryption
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ORIO: Information Privacy & Security
John Rasmussen
Questions?
John Rasmussen
Chief Information Security Officer
rasmusse@ohsu.edu
503-494-8480
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ORIO: Institutional Review Board
Dave Holmgren
IRB Billing Process
• Improved for greater efficiency.
• IRB Fees – Industry Sponsored Research
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ORIO: Institutional Review Board
Dave Holmgren
IRB Education
• Introduction to IRB Review
• Getting Started in the eIRB
• Submitting a Study
• Maintaining Approval and
Reporting Requirements
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ORIO: Institutional Review Board
Dave Holmgren
IRB Classroom Training
11:30 to12:30 p.m. in CHH 3178
Getting Started in the eIRB
• Thursday, November 21st (today)
Maintaining Approval & Reporting
Requirements
• Thursday, December 5th
Introduction to the IRB
• Thursday, January 16th
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ORIO: Institutional Review Board
Dave Holmgren
IRB Analyst Brown Bag Sessions
IRB Chair’s Forum: Towards a Better IRB
Presented by:
IRB Chair, Kathryn Schuff, M.D., MCR
Come hear about proposed changes!
Thursday December 12th
10 to 11 a.m. in UHS 8B60
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ORIO: OHSU Research Integrity Office
Questions?
David Holmgren
holmgred@ohsu.edu
503-346-3528
www.ohsu.edu/researchintegrity
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Special Topic
CRII Project
– Clinical Research Improvement &
Integration Project
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CRII: Clinical Research Improvement & Integration Project
Simone Waddell
The CRII Project Goal
Improve OHSU’s ability to start up human
subjects research in a timely, efficient,
and cost-effective manner.
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CRII: Clinical Research Improvement & Integration Project
Simone Waddell
Success Looks Like…
• Increased protocols with successful enrollment.
• Decreased protocols with no enrollment.
• Reduced cycle time from project inception to
successful enrollment.
• Removed barriers to launching clinical research
projects.
• Removed barriers to integrating research into the
clinical environment.
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CRII: Clinical Research Improvement & Integration Project
Simone Waddell
Co-Chairs
• Dana Director, VP RDA & Student Affairs
• Eric Orwoll, Director, OCTRI
Steering Committee
• Jennifer Ruocco, Chief Integrity Officer, OIO/ORIO
•
•
•
•
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Kathryn Schuff, Professor, Dept. of Endocrinology; IRB Chair
Kristin Bialobok, Associate Director of Administration, Knight
Susan Hayflick, Professor & Chair, MMG; Chair, Task Force 3
Darlene Kitterman, Director, ISIS (OCTRI)
Deborah Golden-Eppelein, Director, RGC
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CRII: Clinical Research Improvement & Integration Project
Simone Waddell
Next Steps
• Development
• Approval
• Launch
Stay tuned to RAIN for updates as
we make progress!
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CRII: Clinical Research Improvement & Integration Project
Simone Waddell
Questions?
Hai Molinaro
molinaro@ohsu.edu
503-494-0399
Simone Waddell
waddells@ohsu.edu
503-494-5647
For more information: CRII Bridge site
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Wrap Up
Everyone
Q&A
Next RAIN Meeting:
January 16, 2014, 9:30 – 11:00am
RAIN takes a break in December!
Send agenda item requests to: rain@ohsu.edu
Or use the RAIN Feedback Form
RAIN: 10-17-2013
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