Welcome to RAIN!
Research Administration Information Network
Presented by: the folks in RDA
with today’s emcee, Melanie Hawkins
Date: July 18, 2013
RAIN Agenda
Melanie Hawkins
• Introduction
• Updates & timely information:
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Office of the VPR
Export Controls
RFDS
TTBD
RGC
SPA
RATE
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• Q&A
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CTO/OCTRI
CRBO
ORIO
Special Guest:
CWE
Research HR
OHSU Foundation
VPR
– Office of the Vice President for
Research
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VPR: Office of the Vice President for Research
Janet Billups, Policy Advisor
Where to Start with a Start-up
New Faculty Guide for Start-ups Sited at OHSU
Provides direction and answers to help faculty
start on the right foot when launching a start-up.
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VPR: Office of the Vice President for Research
Janet Billups, Policy Advisor
Frequently Asked Start-up Questions
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How does the start-up work with OHSU?
Which OHSU approvals are required?
What about using OHSU space?
Can we hire OHSU employees?
Can we use OHSU service centers?
Download the guide to find answers.
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RFDS
– Research Funding & Development
Services
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RFDS: Research Funding & Development Services
Taylor St.Clair
Emerging Technology Fund
Up to $500,000
Letters of Intent: August 30, 2013
Full Application: September 27, 2013
Questions? funding@ohsu.edu
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TTBD
– Technology Transfer & Business
Development
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TTBD: Technology Transfer & Business Development
Andrew Watson
TTBD Brown Bag Presentation
“Software Licensing & Patents”
Presented by Arvin Paranjpe & Jeff Jackson
Wednesday, August 7, 2013
12 – 1 pm
Catered lunch! (first come, first served)
Mac Hall, Room 2201 & live feed to ONPRC’s
ABC Conference Room, West Campus
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TTBD: Technology Transfer & Business Development
Andrew Watson
Wondering how to subscribe to the
quarterly TTBD newsletter?
Subscribe by emailing: techmgmt@ohsu.edu
Keep up with the latest TTBD happenings at OHSU!
Highlights include:
• information for faculty
• research ranked staff
• post-docs and students
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TTBD: Technology Transfer & Business Development
Andrew Watson
2013 OHSU Startup Symposium
Thursday, October 10th 2013, 8am - 4pm
OHSU Old Library & Vey Auditorium
Don’t miss:
• OHSU startup company presentations
• Panel sessions with business experts
• Keynote speakers
• Networking with local venture capitalists and
entrepreneurs
No cost to OHSU students!
(registration link coming soon)
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TTBD: Technology Transfer & Business Development
Andrew Watson
Questions?
Contact TTBD at:
techmgmt@ohsu.edu
503-494-8200
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RGC
– Research Grants & Contracts
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RGC: Research Grants & Contracts
Deborah Golden-Eppelein
PI Committed Effort
• PIs/Co-PIs may not be 100% funded on federal
sponsored projects.
• OHSU must enforce this regulation as stated in
OMB Circular A-21.
• This is not a new requirement.
• A risk based assessment by OHSU leadership
determined that we must be compliant.
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RGC: Research Grants & Contracts
Deborah Golden-Eppelein
PI Committed Effort: Why?
To ensure that certain unallowable activities are
not funded through federal sponsored projects.
Examples of Unallowable Activities:
• Gathering/developing data for writing proposals, including
writing, editing, and submission of applications.
• Department/Division administration like chair/head duties.
• Service on an IRB or IACUC Board.
• See policy for more on instances of unallowability.
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RGC: Research Grants & Contracts
Deborah Golden-Eppelein
When Committed Effort Doesn’t Apply
• Not generally applicable to Research
Associates, Post Doctoral Fellows or scientists
outside of PI/Co-I who do not apply for external
sponsored funding.
• Recipients of K awards and those supported
through other fellowships are excluded.
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RGC: Research Grants & Contracts
Deborah Golden-Eppelein
Going Forward
• OHSU will start scrubbing for over-commitment
during effort certification period beginning
7/1/13.
• Provost’s Office will review for over-commitment
in normal course of approvals for faculty
appointments, FTE changes, etc.
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RGC: Research Grants & Contracts
Deborah Golden-Eppelein
Where to Find the Policy
To be posted on the Sponsored Projects
Administration website soon.
SPA Policies and Procedures
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RGC: Research Grants & Contracts
Kellie Guentert
NIH Announcement
Adjustment to Transition Timeline for Electronic
Submission of Multi-project Applications:
NOT-OD-13-075
• Developed ASSIST – online system that feeds
into Grants.gov
• RGC will be able to submit via InfoEd, but not in
time for September 2013 deadlines.
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RGC: Research Grants & Contracts
Kellie Guentert
NIH Announcement
Contact Tim Rinner (rinner@ohsu.edu) if
submitting to any of the following activity codes for
deadline on or after September 25, 2013:
• P01, P20, P50, U19, R24, U24
RGC’s Danny Stockdale will offer training for you
and your GCA to look at the functionality of
ASSIST and preparing your specific application.
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SPA
– Sponsored Projects Administration
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SPA: Sponsored Projects Administration
Nancy Duncan
Individual Cash Draw - NIH
NIH Notice NOT-0D-13-079
• Anticipated Start Date10-01-2013
• New and Competing Renewals
• Further Clarifications Forthcoming
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SPA: Sponsored Projects Administration
Nancy Duncan
Effort Reminders
• Effort Period Ended June 30th
• Labor Cost Transfer Forms (LCTAs) due
to SPA 8/12/2013
• Forms Distributed Last Week of August
• Discoverer: OGADW Employee Effort
Report Distribution by Period
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SPA: Sponsored Projects Administration
Nancy Duncan
xTRAIN
• Nancy Duncan is now Business Official
along w/Dana Director (no longer James
Trotter)
• Laura Dolan will now be routing
Termination Notices:
dolanla@ohsu.edu , 503-494-2828
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SPA: Sponsored Projects Administration
Nancy Duncan
OGA Role/Responsibility Changes
• ‘OGA Inquiry’ role to be end dated midSeptember
• PIs with OGA access will be automatically
updated to:
OGA All Project Inquiry Payroll
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SPA: Sponsored Projects Administration
Nancy Duncan
OGA Role/Responsibility Changes
• All others with ‘OGA Inquiry’ must update
role through Oracle Self-Service Access
System
• Choose either ‘OGA All Project Inquiry’ or
‘OGA All Project Inquiry Payroll’
Questions? Contact:
SPAOGAHelp@ohsu.edu
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SPA: Sponsored Projects Administration
Nancy Duncan
James Trotter’s Farewell Party
Today!
Bancroft Building
3 – 5 pm
Please join us!
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SPA: Sponsored Projects Administration
James Trotter
Need to Contact SPA?
503-494-0355
spaacctg@ohsu.edu
SPA Online
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RATE
– Research Administration
Training & Education
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RATE: Research Administration Training & Education
Margaret Gardner
Upcoming Classes
DHHS Salary Cap
Tuesday, July 23, 1 - 3 p.m.
West Campus InfoEd for Grants.gov
Wednesday, August 14, 8:30 a.m. - 12 p.m.
Effort Certification/DHHS Salary Cap Refresher
Tuesday, August 27, 1 - 4 p.m.
More Info for RATE Courses
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RATE: Research Administration Training & Education
Margaret Gardner
RATE Bridge Document Libraries
• Shared documents support best practices.
• Course documents assist learning.
• New! Federal Grant Pre-Award Flowchart
See more on the RATE Bridge!
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RATE: Research Administration Training & Education
Margaret Gardner
Fall 2013 Class Line-up
• RDA 101: Intro to Research Administration
• InfoEd for Grants.gov Submissions
• Essentials of Grant Administration
• Pre-Award Focus: Federal & Foundation Budgets New!
• Post-Award Focus: Grant Management New!
• Post-Award Focus: Project Management w/OGA New!
• Research Administration for Clinical Trials
• Training Grants & Fellowships
• Corporate & Foundation Relations 101 New!
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RATE: Research Administration Training & Education
Margaret Gardner
Questions?
Margaret Gardner
gardnerm@ohsu.edu
503-494-8990
More about RATE Classes at:
Research Administration Training & Education
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OCTRI
– Oregon Clinical & Translational
Research Institute
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OCTRI:
OHSU Clinical & Translational Research Institute
Darlene Kitterman
eCRIS Rollout
eCRIS is the institution-wide computer application
for budgeting, financial management, contracting,
and study management, including subject
tracking, regulatory reporting and document
management, of OHSU clinical research studies.
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OCTRI:
OHSU Clinical & Translational Research Institute
Darlene Kitterman
eCRIS Rollout
• Voluntary for new studies July 22, 2013
o “New” = those that have not yet been submitted to IRB
• Mandatory for new studies January 13, 2014
• All existing studies July 14, 2014
Learn more at http://www.ohsu.edu/crms
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CRBO
– Clinical Research Billing Compliance
Office
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CRBO: Clinical Research Billing Compliance Office
Melanie Hawkins
eCRIS Training Schedule
Training recommended when ready to submit study
Big Brain Module: Investigators & Study Staff
• Available now
• Mandatory prior to in-person class
In-person Overview Class
• 4-hour training, mandatory for study coordinators
One-on-One Training - Optional
• Available after completing in-person overview class.
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CRBO: Clinical Research Billing Compliance Office
Melanie Hawkins
Questions?
eCRISSupport@ohsu.edu
Learn more at CRBO Training & Education
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ORIO
– OHSU Research Integrity Office
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ORIO: IBC/Research Safety
Hilde Wette
Safety Fair Today
July 18th, 10am to 2pm, Old Library
Safety Vendors, Presentations, Workshops
There will be food!
Safety Fair Announcement & Schedule
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ORIO: Conflict of Interest in Research (CoIR)
Hilde Wette
Changes in eCoI for Researchers w/SFIs
eCoI = reporting system in Big Brain for disclosure
of outside activities, significant financial interests
(SFIs) and related research.
Two changes coming soon:
#1 - Signers/Reviewers for the submitted form
#2 - Required documentation of research related
to SFIs (or attestation that there is none).
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ORIO: Conflict of Interest in Research (CoIR)
Hilde Wette
Change #1: Level 2 Signers become Reviewers
Currently: 2 signatures required.
Coming soon: Disclosures will require only a
Level 1 signature prior to CoI office review.
• L2 reviewers still review but don’t sign
disclosures.
• Shorter lag time between disclosure submission
and compliance for eIRB submissions.
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ORIO: Conflict of Interest in Research (CoIR)
Hilde Wette
Change #2: Ensures All Related Research Listed
Currently: may submit form without listing research.
Coming soon: Researchers will be required to
check a box prior to form submission stating that
related research is listed OR have no research
related to SFIs.
• More efficient processing of disclosures, including
less “returned” forms and clarifying emails.
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ORIO: Institutional Review Board (IRB)
David Holmgren
IRB Education Updates
• On hiatus until Labor Day
• Re-evaluating education offerings
• Call for topics
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ORIO: OHSU Research Integrity Office
David Holmgren
Questions?
Contact Ames Elliot
elliot@ohsu.edu
Research Integrity Online
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Guest
– Center for Workplace Enhancement
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CWE: Center for Workplace Enhancement
Mary Lind
Coaching: Your Resource for Workplace
Conflict & Skill Building
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CWE: Center for Workplace Enhancement
Mary Lind
The Cost of Conflict: We spend 2.8 hours
per week dealing with conflict = $359B
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CWE: Center for Workplace Enhancement
Mary Lind
Impacts:
Stress
Loss of productivity
Sleep loss
Customer complaints
Sick leave
Quality diminished
Absenteeism
Loss of cohesion
Job loss
Grievances
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CWE Center: Conflict Management Coaching
Mary Lind
More Impacts of Conflict
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CWE Center: Conflict Management Coaching
Mary Lind
Engages both/all parties
Engages one individual
Parties dialogue together
Private 1:1 sessions
Product: agreements
Product: action plan
Confidential
Confidential
Voluntary
Voluntary
Self-determined outcomes Self-determined outcomes
Contact: Bridgebuilders
Contact: CWE Center
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CWE Center: Conflict Management Coaching
Mary Lind
Coaching Logistics
Up to 3 hours of coaching
Time & location flexible
Paid or unpaid time
Available to:
1.
2.
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AFSCME employees & their
managers
All OHSU employees
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CWE Center: Conflict Management Coaching
Mary Lind
Why do we seek coaching?
• To gain confidence to advocate for myself
• To improve a relationship with coworker
• To resolve a matter with a coworker
• To gain skills to approach my manager /
skills to approach my employee
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CWE Center: Conflict Management Coaching
Mary Lind
What do coaching users say?
100% would recommend this service to others.
“very helpful”, “changed my perspective”
“made me think about what a win-win would look like”
It was a powerfully effective tool I will use for my
whole career… I no longer take my job [stress] home
with me!
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CWE: Career & Workplace Enhancement Center
Mary Lind
CWE Center
Coaching Program
503-418-0273
www.ohsu.edu/cwecenter/coaching
CWE Online
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Wrap Up
Everyone
Q&A
Next RAIN Meeting:
September 19, 2013, 9:30 – 11:00am
(No meeting in August!)
Send agenda item requests to: rain@ohsu.edu
Or use the RAIN Feedback Form
RAIN: 6-20-2013
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