Welcome to RAIN!
Research Administration Information Network
Presented by: the folks in RDA
with today’s emcee, Simone Waddell
Date: October 15, 2015
RAIN Agenda
Dana Director
• Introduction
• Updates & timely information:






USR
OIA: Export Controls
TTBD
OPAM
RATE
ORIO
SVPR
Research & Academic HR
USR
CTO
RFDS
OCTRI
• Q&A
2
USR
- University Shared Resources
3
USR: University Shared Resources
Tabatha Pulliam
iLab Billing System &
The Roll of Research Administrators
iLab Billing System
4
USR: University Shared Resources
Tabatha Pulliam
Department Administrators
– Help manage payment information
• OGA accounts
• GL accounts
• Foundation accounts
– Help manage lab personnel
• Do not remove people; instead, end-date
5
USR: University Shared Resources
Tabatha Pulliam
Questions?
corebilling@ohsu.edu
503-418-1772
Website:
http://www.ohsu.edu/research/research-cores/
6
OIA
– Office of International Affairs: Export
Controls
7
OIA: Export Controls
Jen McCaw
New letters to Sponsoring Faculty
for J-Visa applicants
• Same notification/requirements, new
document
• Complies with State Dept. regulations
8
OIA: Office of International Affairs
Jen McCaw
Questions?
Jen McCaw
mccaw@ohsu.edu
503-494-2009
OIA online
9
TTBD
– Technology Transfer and Business
Development
10
TTBD: Technology Transfer and Business Development
Andrew Watson
Register today for the
2015 TTBD Awards
When: Monday, October 19, 2015
5-8pm
Where: Collaborative Life
Sciences Building, room 3A001
Registration is free!
11
Sanjiv Kaul, MD
2014 Business Partnership
Achievement Award Recipient
TTBD: Technology Transfer and Business Development
Andrew Watson
Register today for the
Fall 2015 MedTech
Alliance Meeting
Carmem Pfeifer, DDS, PhD
When: Wednesday, November 4, 2015
5-7:30pm
Where: Collaborative Life Sciences
Building, room 3A001
Registration is free!
12
TTBD: Technology Transfer and Business Development
Andrew Watson
New Entrepreneur-in-Residence
(EIR) program at OHSU
• Identifying technologies with commercial
promise
• Supporting inventor teams and new startup
companies
• Providing expertise in target markets,
product development, and fund raising
strategies
Two EIRs
Robert Masterson, PhD
Richard Rylander, MBA
• Robert Masterson, PhD
• Richard Rylander, MBA
13
TTBD: Technology Transfer and Business Development
Questions?
Contact TTBD
techmgmt@ohsu.edu
503-494-8200
TTBD Website
14
OPAM
- Office of Proposal & Award Management
15
OPAM: Office of Proposal & Award Management
Pre-Award: Aric Dutelle
NIH Operates Under a Continuing
Resolution NOT-OD-15-001
• Continues government operations through Dec. 11, 2015
• As identified under NOT-OD-14-055, NIH will issue noncompeting research grant awards below the level indicated
on the most recent Notice of Award (generally up to 90% of
previously committed level).
• Upward adjustments to awarded levels will be considered
after FY 2015 appropriations are enacted, but NIH expects
institutions to monitor their expenditures carefully
during this period.
16
OPAM: Office of Proposal & Award Management
Pre-Award: Aric Dutelle
Service Level Understanding (SLU) Update
• Per the recently updated SLU, OPAM has 1 business day
to conduct signature authority review and approval, and to
submit.
• Submissions which error upon submission require ½
business day prior to the deadline.
• With this in mind, please note that no submission received
after 2pm on a deadline date (assuming the deadline is
5pm) will be submitted by OPAM, due to workflow and
personnel requirements.
17
OPAM: Office of Proposal & Award Management
InfoEd: Danny Stockdale
InfoEd Update
Filenames no longer convert when uploaded.
• Change filenames before they are uploaded, or
on the “Attachment Filenames” link in the
Finalize tab.
• Only use A through Z, 0 through 9 and
Underscores, for example:
Stockdale_bio or Appendix1
18
OPAM: Office of Proposal & Award Management
Subawards: Jen Michaud
Out Going Subawards: When they get
stuck and how to un-stick them.
Subaward Request Forms may be returned when:
• The Subrecipient Commitment Form is missing or
incomplete.
• The budget has issues.
• OGA Project is not yet active.
• Payment schedule is missing (Fixed price requests)
RAIN:1-15-15
19
OPAM: Office of Proposal & Award Management
Subawards: Jen Michaud
Requests can be delayed when:
•
•
•
•
F&A and/or Fringe Benefit rates not compliant.
Inadequate Scope of Work.
Dates not within OGA/Notice of Award period.
Budget and request forms amounts do not
agree.
• Subaward requires sponsor prior approval (not
yet provided).
RAIN:1-15-15
20
OPAM: Office of Proposal & Award Management
Subawards: Jen Michaud
Types of Subaward Status in InfoEd:
•
•
•
•
•
•
•
Received Request form Department
To Subaward GCA for Validation (NEW!)
Pending Department Approval/Info. to Proceed
Risk Assessment in Process (new agreements only)
Pending Signed Agreement from Other Party
To AO for Signature (new agreements only)
Fully Executed (final status)
RAIN:1-15-15
21
OPAM: Office of Proposal & Award Management
Subawards: Jen Michaud
For further information, contact:
Jen Michaud
Subaward Grants & Contracts Administrator
503.494.2379
michauj@ohsu.edu
22
OPAM: Office of Proposal & Award Management
Policy: Charles Resare
Reminder: OPE on Taxable Employee
Reimbursements
• OPE costs resulting from untimely submission (>
60 days) of employee reimbursements are not
allowable on grants - departments are responsible
for transferring these to unrestricted accounts.
• See CFS Employee Reimbursement Policy for
more information.
RAIN:1-15-15
23
OPAM: Office of Proposal & Award Management
Cari Benveniste
Announcing the official launch of the new AND
improved…
OPAM
We bring you great site navigation and search
features, easier-to-identify OPAM contacts, and
better organized OPAM Forms!
24
OPAM: Office of Proposal & Award Management
Cari Benveniste
And, presenting the freshly updated...
OPAM Public Website
• Intended for public use
• Includes prospective subrecipients page!
25
OPAM: Office of Proposal & Award Management
Cari Benveniste
Thank you!
OPAM Staff:
Danny Stockdale
Gage Hymas
Gavin Hamilton
Hope Asana
Julian Bowman
Kim Petersen
Lisa Simmons
Maksim Ginesin
Matt Ziltener
Neil Unger
RAIN:1-15-15
Robin Murphy
Val Mansur
Department Staff:
Melissa Brewer
Nikki Lind
Phyllis Klein
Rose Masin-Brown
Susanne McGlothlin
Teresa Newton
Brianna Duncan
Catherine Hogan
Chelsea Cowher
Cindy Early McDermid
Jennifer Reed
.. along with OPAM
Management, Web
Margaret Gardner
Strategies, & all our
Maria Nash
research community
Matthew McCreith
partners!
26
RAIN:1-15-15
27
OPAM: Office of Proposal & Award Management
Big thanks to our tireless Project Manager:
Cari Benveniste
RAIN:1-15-15
28
OPAM: Office of Proposal & Award Management
Questions?
OPAM Central:
orserv@ohsu.edu
4-7784
OPAM on O2!
RAIN:1-15-15
29
RATE
– Research Administration Training &
Education
30
RATE: Research Administration Training & Education
Margaret Gardner
Fall classes
Search Research Administration in Compass to
find all currently scheduled classes.
If you’re interested in a class that’s not scheduled
yet, be sure to interest track it. This helps us select
dates and frequency of classes!
31
RATE: Research Administration Training & Education
Margaret Gardner
Questions?
rate@ohsu.edu
503-494-8990
RATE Website
32
ORIO
– OHSU Research Integrity Office
33
ORIO IRB: Institutional Review Board
David Holmgren
New eIRB Update
Went live Wednesday, August 5th!
Update:
• New studies only
• Migration of existing studies – Anticipated
November!
• Will involve 2-4 days of downtime for both systems
Keep your eyes open for updates!
34
ORIO IRB: Institutional Review Board
David Holmgren
Reminder of What’s new!
• IRB Coordinators can’t make changes to the
Smart Form for you.
• HelpText now available – lots of good info:
• UP’s – PD’s now combined and called ‘RNI’.
• Routine ‘Close to enrollment’ happens in eCRIS,
not eIRB.
• Terminology Alert!
– ‘Terminate’ now called ‘Close’ a study, at which point
it can be found in the ‘Archived’ list.
35
ORIO IRB: Institutional Review Board
David Holmgren
Reminder of what’s new!
No longer separate pathways for:
– Request a Waiver of Oversight to another IRB –
answer ‘yes’ to Q7 and provide External IRB info
– Future Human Subjects (FHS) – regular study, upload
FHS form in lieu of a protocol
– Request a Determination (RFD) – regular study,
upload RFD form in lieu of a protocol
– Repository Only – submit as a regular study with
repository only protocol
36
ORIO IRB: Institutional Review Board
David Holmgren
IRB Classroom Training*
11:30 to 12:30 p.m. in CHH 3178
Introduction to IRB
• Thursday, October 15th (today!)
*Register through Compass, more info here.
37
ORIO: OHSU Research Integrity Office
Questions?
David Holmgren,
IRB Manager
holmgred@ohsu.edu
503-880-9126
www.ohsu.edu/researchintegrity
38
Integrity Department
Nicole Lendino
OHSU Code of Conduct
• Is a focal point for decision-making
– Brings together mission, vision, values and policies to
guide action
– Provides common framework
• Makes a statement
– To ourselves and those we serve about who we are
as an organization and what we stand for
• Self-governance assurance
– That we can manage ourselves and have the right
priorities as an organization
39
Integrity Department
Nicole Lendino
What’s new in the Code of Conduct update?
• Highlighted OHSU Core Values
• Entirely online & Searchable from O2!
• Phrased overarching principles in terms of specific
individual responsibilities
• New sections on Social Media and Constructive Conflict
Resolution
• New searchable FAQ database on O2!
40
Integrity Department
Nicole Lendino
Updates to Conflict of Interest (CoI) Policy
What revisions were made to the CoI policy?
– Repealed policies 10-01-001 through 10-01-035
– Replaced with one policy (Chapter 10 of OHSU Policy
Manual)
Detailed information can be found on the Integrity
website.
41
Integrity Department
Nicole Lendino
More updates to CoI Policy
• Financial interests in purchasing decisions
• Policy on acceptance of gifts extended to all
• Further clarifications on:
– Vendor-funded food and travel
– Vendor presence at OHSU
– Consulting and other outside activities for marketing &
promotional purposes
• Financial interests that impact patient care
42
Integrity Department
Questions?
Nicole Lendino,
Assistant Integrity Officer
lendino@ohsu.edu
43
Wrap Up
Everyone
Q&A
Next RAIN Meeting
November 19, 2015, 9:30 – 11:00 a.m.
UHS 8B60
Send agenda item requests to: rain@ohsu.edu
Or use the RAIN Feedback Form
44