Welcome to RAIN!
Research Administration Information Network
Presented by: the folks in RDA
with today’s emcee, Dana Director
Date: September 17, 2015
RAIN Agenda
Dana Director
• Introduction
• Updates & timely information:
 OCTRI
 Office of International Affairs
(OIA)
 TTBD
 OPAM
 RATE
 ORIO
• Q&A
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SVPR
Research & Academic HR
USR
CTO
RFDS
OCTRI
– Oregon Clinical & Translational
Research Institute
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OCTRI: Oregon Clinical & Translational Research Institute
Darlene Kitterman
Industry-sponsored Clinical Trial
Indirect Cost Rate
• Increasing from 25% to 28%.
• Effective for all industry sponsored clinical trials
created in eCRIS on or after 10/1/15.
• Indirect cost recovery from the increase to
directly support clinical trial contracting
resources.
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OCTRI: Oregon Clinical & Translational Research Institute
Questions?
Contact OCTRI
503-494-7601
OCTRI Website
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OIA
– Office of International Affairs
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OIA: Office of International Affairs
Alison Roache Jones, J.D.
Do you currently have employees working
under OPT STEM extension authorizations?
If so, please send their names and e-mail
addresses to Molly Clasen at: clasenm@ohsu.edu
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OIA: Office of International Affairs
Alison Roache Jones, J.D.
Due to a recent Federal court case, there may be
significant changes to OPT STEM extension
regulations in early 2016.
We are monitoring the situation and will advise
OPT STEM extension employees and their
departments of any new developments.
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OIA: Office of International Affairs
Alison Roache Jones, J.D.
Questions?
Office of International Affairs
oia@ohsu.edu
503-418-0825
OIA online
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TTBD
– Technology Transfer and Business
Development
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TTBD: Technology Transfer and Business Development
Andrew Watson
Introducing Brendan Rauw,
MBA, CLP
New Vice President for TTBD
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TTBD: Technology Transfer and Business Development
Andrew Watson
Save the date:
2015 TTBD Awards
When: Monday, October 19, 2015
5-8pm
Where: Collaborative Life
Sciences Building, room 3A001
Registration is free!
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Arthur Vandenbark, PhD
2014 Technology Transfer Achievement
Award Recipient
TTBD: Technology Transfer and Business Development
Andrew Watson
Help is on the way… new Contract Triage
Analyst starts September 28th
Role:
• Triage contacts: identify and refer to correct
contracting unit for review and process
• Develop a unified workflow map for all contracting
office routing
• Contracting process improvement
• Provide training and education opportunities across
the university
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TTBD: Technology Transfer and Business Development
Questions?
Contact TTBD
techmgmt@ohsu.edu
503-494-8200
TTBD online
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OPAM
- Office of Proposal & Award Management
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OPAM: Office of Proposal & Award Management
Deb Golden-Eppelein
Deb Golden-Eppelein
goldenep
4-4853
Charlie Resare
resare
4-2536
Kellie Guentert
guentert
4-5438
Policy
Effort
Hope Asana
asanah
4-6984
Aric Dutelle
dutelle
4-7033
Pat Cloteaux
cloteaux
4-6313
Pre-Award
Post-Award
Maria Chitsaz
chitsaz
8-4430
Travis Dewey
deweyt
4-6137
Robin Feidelson
cutlerr
4-3939
Lisa Fitzpatrick
fitzpatl
4-8923
Gavin Hamilton
hamiltga
4-5933
Valerie Mansur
mansurv
4-4854
Lisa Simmons
simmonli
4-2381
Jason Jaworski
jaworski
4-7264
Jerry Robertson
roberjer
4-0627
Neil Unger
ungern
4-6399
Holly Lloyd
lloydh
4-8067
Cari Benveniste
gandruca
4-3786
Financial & Administrative Ops
Jim Ehmann
ehmannj
8-0485
Rick Goranflo
goranflo
4-9787
Jerry Grabner
grabnerj
4-6827
Shawn Gransbery
gransber
4-4829
Award Revenue
Systems
Setup
Stella Lanausse
lanausse
4-4850
Supervisor
Julian Bowman
bowmaju
4-1597
Elnis Myles
mylese
4-0683
Becky Brown
brownr
4-1884
Erica Ponton
ponton
4-0124
Accounting Specialist
Ops Supervisor
Lin Ma
mli
4-7316
Robin Murphy
murphro
4-2828
Kim Petersen
petersek
4-2725
Tina Schmeltzer
schmeltz
8-2349
Leann Simpson
simpsonl
4-6502
Katie Simpson
simpsoka
4-5826
Doris Turner
turnerdo
4-9810
Subout
Matt Ziltener
ziltener
4-0710
Vacant
Teresa Barney
barneyt
4-1885
Jen Michaud
michaud
4-2379
Fadi Opgenorth
opgenorf
4-0525
Admin
Angelica Dominguez
dominang
8-4884
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Process Improvement
Durlene Mayfield
mayfiedu
4-4851
OGA
Carol Houser
houserc
4-9289
Gage Hymas
humasg
4-1365
InfoEd
Maksim Ginesin
ginesinm
4-7392
Danny Stockdale
stockdal
8-4432
InfoEd Analyst
OPAM: Office of Proposal & Award Management
Aric Dutelle
Welcome Robin!
Robin Feidelson recently joined our office from
Surgery. She is currently training and will soon be
assigned departments.
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OPAM: Office of Proposal & Award Management
Aric Dutelle
Updated Service Level Understanding
• It’s not novel. It’s not new. It’s just improved!
• OPAM, along with assistance from departmental
representatives throughout the Institution, has
arrived at an updated Service Level
Understanding (SLU).
• This will go into effect October 6, 2015.
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OPAM: Office of Proposal & Award Management
Aric Dutelle
Purposes of the SLU
• Describe Pre-award services to be provided by
OPAM to Research Departments and Units
(RDU) at OHSU.
• Identify performance expectations for Pre-award
Services offered by OPAM.
• Identify obligations and responsibilities of the
RDU to permit OPAM to meet its stated
performance expectations.
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OPAM: Office of Proposal & Award Management
Aric Dutelle
It was time for an update…
• Previous version of SLU was from 2006.
• 1637 sponsor submissions during last fiscal
year.
• Of those, 52% were reviewed and submitted 0-3
days prior to the sponsor deadline.
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OPAM: Office of Proposal & Award Management
Aric Dutelle
Two Levels of Review
Under the revamped SLU, there will be two levels
of OPAM review available to RDU regarding
sponsored program submissions.
• In-depth 10-Day prior to submission review
• Limited 3-Day prior to submission review
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OPAM: Office of Proposal & Award Management
Aric Dutelle
Met the SLU: 10 Day Review
If the RDU routes the submission to OPAM in a
timely fashion (10 days or more prior to requested
sponsor deadline) then there will be a thorough
review which will encompass competitive aspects,
sponsor-required components, and institutional
liability and commitments.
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OPAM: Office of Proposal & Award Management
Aric Dutelle
Did Not Meet the SLU: 3 Day Review
• If routed to OPAM between 3 to 9 days prior to sponsor
deadline (instead of requested 10 days prior), submission
will only be reviewed for a short list of items which involve
commitments by the Institution or liability incurred by the
Institution.
• Items which lend to competitiveness of the submission
(formatting, ancillary documentation, etc.) will be the
responsibility of the RDU and PI to have checked, as
there will not be sufficient time for OPAM to conduct a
thorough review.
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OPAM: Office of Proposal & Award Management
Aric Dutelle
• OPAM will be using InfoEd to track timeliness of
submissions relating to the SLU.
• For a detailed look at roles and responsibilities
associated with the updated SLU, and the SLU
time table, please see “Important Links”
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OPAM: Office of Proposal & Award Management
Aric Dutelle
Questions?
• For questions on the updated SLU, join OPAM
Pre-award for a information session to be held
October 14th, from 1-2pm, in CHH 3171.
• If you are unable to attended and have
questions, please contact the OPAM Pre-award
Manager, Aric Dutelle, at dutelle@ohsu.edu or
4-7033.
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OPAM: Office of Proposal & Award Management
Cari Benveniste
Electronic Departmental Award Checklist
(eDAC)
• Generated from Cognos – InfoEd, eCOI, Big
Brain, eventually eIRB and eIACUC.
• Will only display information that is relevant to
that PPQ or award.
• New section – Personnel Effort Commitments
displays previously committed effort of
individuals listed in InfoEd.
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OPAM: Office of Proposal & Award Management
Cari Benveniste
OPAM O2
• New site go live – October 15th (or sooner!)
• Developed by OPAM and departmental staff
• 3 goals – Customer focused, Easy to use,
Sustainable
• Organized according to the award lifecycle
• 110 pages of content – HUGE resource
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OPAM: Office of Proposal & Award Management
Cari Benveniste
OPAM O2
• New site go live – October 15th (or sooner!)
• Developed by OPAM and departmental staff
• 3 goals – Customer focused, Easy to use,
Sustainable
• Organized according to the award lifecycle
• 110 pages of content – HUGE resource
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OPAM: Office of Proposal & Award Management
Cari Benveniste
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OPAM: Office of Proposal & Award Management
Cari Benveniste
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OPAM: Office of Proposal & Award Management
Cari Benveniste
Want a Sneak Peek of
OPAM on O2?
Email: Cari Benveniste
gandruca@ohsu.edu
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OPAM: Office of Proposal & Award Management
Questions?
OPAM Central:
orserv@ohsu.edu
4-7784
OPAM online
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RATE
– Research Administration Training &
Education
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RATE: Research Administration Training & Education
Margaret Gardner
October classes
RDA 101: Introduction to Research Administration
Thursday, October 8th, 9:30 to 11:30 a.m., Bancroft Building
Essentials of Grant Administration
3 Tuesdays, October 6th, 13th, 20th 1:30 to 4:30 p.m., CHH 3171 (1a)
Pre-award Focus: Federal Budget Basics
Tuesday, October 27th, 1:30 to 3:30 p.m., CHH 3171 (1a)
Enroll through Compass.
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RATE: Research Administration Training & Education
Margaret Gardner
Questions?
rate@ohsu.edu
503-494-8990
RATE Website
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ORIO
– OHSU Research Integrity Office
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ORIO IRB: Institutional Review Board
David Holmgren
New eIRB Update
Went live Wednesday, August 5th!
Update:
• New studies only
• Migration of existing studies on hold
• Continue to work in current system until notified
• We are now conducting migration testing validation
Keep your eyes open for updates!
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ORIO IRB: Institutional Review Board
David Holmgren
IRB Brown Bag Special Series
eIRB Upgrade – Demo
Thursday, September 24th
11:30 a.m. to 12:30 p.m. in OHS 8B60
Are you involved with Human Subjects research?
We will be giving an overall demonstration of the
new eIRB system. Bring your questions!
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ORIO IRB: Institutional Review Board
David Holmgren
IRB Classroom Training*
11:30 to 12:30 p.m. in CHH 3178
Introduction to IRB
• September 17th (Today!)
• Thursday, October 15th
IRB Q&A
• Thursday, October 1st
*Register through Compass, more info here.
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ORIO IRB: Institutional Review Board
Questions?
David Holmgren,
IRB Manager
holmgred@ohsu.edu
503-880-9126
www.ohsu.edu/researchintegrity
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OIO EHRS: Environmental Health & Radiation Safety
April Karr
2015 Research Safety Fair
EHRS is hosting its annual Research Safety Fair.
Please join us in this exciting event dedicated to
enhance safety culture at OHSU.
October 9th, 2015: 10AM – 2PM
Richard Jones Hall Atrium
and Lecture Halls 4340 & 4320
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OIO EHRS: Environmental Health & Radiation Safety
April Karr
2015 Research Safety Fair
• Presentations, Booths & Vendors!
• See the Research News post for details here.
• Stop by Portland Fire and Rescue’s Hazmat
truck, outside of RJH (follow signage).
Food and drinks will be served!!!
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OIO EHRS: Environmental Health & Radiation Safety
Questions?
April Karr,
Lab Safety Adv.
karra@ohsu.edu
503-418-2247
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Wrap Up
Everyone
Q&A
Next RAIN Meeting
October 15, 2015, 9:30 – 11:00 a.m.
UHS 8B60
Send agenda item requests to: rain@ohsu.edu
Or use the RAIN Feedback Form
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