Welcome to RAIN!
Research Administration Information Network
Presented by: the folks in RDA
with today’s emcee, Andrew Watson
Date: June 18, 2015
RAIN Agenda
Andrew Watson
• Introduction
• Updates & timely information:
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Special Guest: IT BIMD
RFDS
TTBD
OPAM
RATE
OIA Export Controls
ORIO
Special Guest: CWE Center
• Q&A
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SVPR
Research & Academic HR
USR
CTO
OCTRI
Special Guest: IT BIMD
- IT Business Intelligence Management
Division
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BIMD: Business Intelligence Management Division
Brian Durning
Discoverer Replacement Project
Launch
Triggers
– Product Lifecycle has ended with 11gR1
– Premier Support expired June, 2014
Goals
– Migrate Discoverer enterprise reporting (ODS and DSS)
– Enable Real-Time application reporting (FIS)
– Retire Discoverer environments
Scope
– Academic Reporting Environment (ODS)
– Administrative Reporting Environments (DSS)
– Application Reporting (FIS)
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BIMD: Business Intelligence Management Division
Brian Durning
Discoverer Replacement Project
Objectives
• Move & enhance Discoverer reporting portfolio
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Retire, reduce, recycle
Enhance data models and reporting layers
Leverage Cognos tools and capabilities
Empower report producers and consumers
• Craft Self-Service Application Reporting Strategy
• Retire Discoverer environments
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BIMD: Business Intelligence Management Division
Brian Durning
Discoverer Replacement Project
Tracks & Deliverables
• Discoverer 11g Upgrade Track
– Tool Upgrade Project: Completed December 2014
• Discoverer Reporting Migration Track
– Academic Reporting Project (ODS) to Cognos
• In progress, Avery Smith, PM
– Administrative Reporting Project (DSS) to Cognos
• In progress, Brian Durning, PM
• HR, Payroll, Finance, Oracle Grants Accounting
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BIMD: Business Intelligence Management Division
Brian Durning
Discoverer Replacement Project
Tracks & Deliverables (continued)
• Real Time Application Reporting Track
– Application Reporting Project (FIS)
• In progress, Brian Durning, PM
• BI Tool selection against transactional database
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BIMD: Business Intelligence Management Division
Brian Durning
FY2015
Q1
Jul
Q2
FY2016
Q3
Q4
Q1
Q2
Q3
Q4
Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
Discover 11g
Upgrade
Academic Core Reports (ODS)
Academic User
Reports (ODS)
Administrative Core Reports (DSS)
Administration User Reports (DSS)
Proof of Concept
- Real Time
Reporting
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Administration Application Reports
(FIS)
BIMD: Business Intelligence Management Division
Brian Durning
Discoverer Replacement Project Resources:
BIMD Website
Customer Site
Program Site
Questions?
Brian Durning
E-mail: durning@ohsu.edu
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RFDS
- Research Funding and Development
Services
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RFDS: Research Funding & Development Services
Julie Rogers
Competitive Application Portal for OHSUsponsored funding (CAP)
A new online platform that streamlines the funding application
process; sponsored by The Senior VP for Research, in
collaboration with the Knight Cancer Institute and OCTRI.
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RFDS: Research Funding & Development Services
Julie Rogers
Types of opportunities that can now be
managed through CAP:
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Limited Submissions
Awards
Presidential Bridge Funding
Pilot Grants
Other funding sponsored by OHSU
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RFDS: Research Funding & Development Services
Julie Rogers
This platform will allow applicants to:
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Identify upcoming funding competitions
Track internal and external deadlines
Access application materials and guidelines
Receive automatic notifications on application
status
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RFDS: Research Funding & Development Services
Julie Rogers
It also allows for:
• Automatic routing to reviewers who can share
comments and scoring.
• Streamlined communication between
administrators, reviewers, and applicants.
• Tracking of award information (e.g., success
rates, number of applicants per competition)
through a reporting function.
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RFDS: Research Funding & Development Services
Julie Rogers
Questions?
Contact Julie Rogers
E-mail: rogerju@ohsu.edu
Website: Competitive Application Portal (CAP)
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TTBD
- Technology Transfer & Business
Development
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TTBD: Technology Transfer & Business Development
Andrew Watson
TTBD Spotlight Series in Research News
June: “TTBD Industry Spotlight”
• Michael Cohen & Takeda Pharmaceuticals
• Read the story here.
July: “TTBD Startup Spotlight”
• Nzumbe, inc.
• Coming soon to Research News and TTBD
Website in News & Events
RAIN: 6-18-15
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TTBD: Technology Transfer & Business Development
Andrew Watson
Lunch & Learn Presentation
“Sponsored Research:
A case study with Evan Lind”
Tuesday, July 21, 2015
12:00-1:00PM
Mackenzie Hall 2201
Get an Outlook appointment for this event on the
Research Calendar.
RAIN: 6-18-15
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TTBD: Technology Transfer & Business Development
Andrew Watson
Questions?
E-mail: techmgmt@ohsu.edu
Phone: 503-494-8200
Website: www.ohsu.edu/techtransfer
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OPAM
- Office of Proposal & Award Management
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OPAM: Office of Proposal & Award Management
Deborah Golden-Eppelein
Final Word on OPE
• OPAM will not publish an OPE chart separate from
CFS chart already available.
• When you know the name of the individual included
on a budget, use actual OPE rates.
• When a TBD individual is being included, use the
CFS rates.
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OPAM: Office of Proposal & Award Management
Deborah Golden-Eppelein
Use Average Rates for TBD employees if desired
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OPAM: Office of Proposal & Award Management
Danny Stockdale
InfoEd Upgrade
• System downtime July 20st
• Major changes to budget & personnel
• Booster trainings available through Compass
(upcoming RATE announcements include these dates)
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OPAM: Office of Proposal & Award Management
Danny Stockdale
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OPAM: Office of Proposal & Award Management
Danny Stockdale
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OPAM: Office of Proposal & Award Management
Danny Stockdale
Questions?
InfoEd Help:
rgcfaq@ohsu.edu
503-494-7784
OPAM Website
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OPAM: Office of Proposal & Award Management
Charles Resare
Effort Updates
Jan-Jun 2015 Effort Period Ending
• LCTA Forms due July 24th
• Effort Period Close Date July 29th
• Forms to DECs by August 4th
• Effort Timeline
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OPAM: Office of Proposal & Award Management
Charles Resare
Improvement to LD Adjustment Process
Effective June 25, 2015!
• Multi-tier validation approach to fail only the LD
(Labor Distribution) adjustments that should fail.
– 10-15% reduction in failed LD adjustments.
– Remaining failed LD adjustments need LCTA
forms.
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OPAM: Office of Proposal & Award Management
Charles Resare
New LD Adjustment Validation Criteria
Effective June 25, 2015
1st Validation: Adjustments affecting only Industry, Foreign
Industry, Program Development, and VA IPA award
types pass validation regardless of
submission/effective date.
2nd Validation: “OPE only” adjustments pass validation if
submitted less than 90 days from Adjustment Start
Date.
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OPAM: Office of Proposal & Award Management
Charles Resare
New LD Adjustment Validation Criteria
Effective June 25, 2015
3rd Validation: Adjustments that don’t affect Federal, PC
Core, Cost Sharing, and Program Income award types
pass validation if submitted less than 90 days from
Adjustment Start Date.
4th Validation: Remaining adjustments pass validation if
submitted less than 90 days from Adjustment Start
Date and do not cross a closed effort period.
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OPAM: Office of Proposal & Award Management
Charles Resare
Institutional Cost Sharing Restriction
Effective for proposals submitted and awards
received through July 1, 2015
• Restriction on Voluntary Committed Cost Sharing
• Mandatory OGA Companion Cost Sharing “CS”
Accounts
Cost Sharing on Sponsored Projects Policy
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OPAM: Office of Proposal & Award Management
Charles Resare
Revised Guidance: Direct & Indirect
Charging of Costs on Sponsored Projects
Effective July 1, 2015
• Updated for Uniform Guidance
• Combines formerly separate guidance documents:
– Hosting groups & guests
– Computing devices
• Also incorporates guidance on admin costs.
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OPAM: Office of Proposal & Award Management
Charles Resare
Lunchtime Session
Overview of Subaward Process
Jen Michaud & Fadi Opgenorth
Tuesday, July 14, 2015, 12pm to 1pm
Mac Hall 2201
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OPAM: Office of Proposal & Award Management
Charles Resare
Questions?
OPAM Central:
orserv@ohsu.edu
503-494-7784
OPAM Website
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RATE
– Research Administration Training &
Education
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RATE: Research Administration Training & Education
Margaret Gardner
InfoEd Booster Sessions
Tuesday, July 14
10am to 12pm
Thursday, July 16
2pm to 4pm
Wednesday, July 22
12pm to 2pm
Thursday, July 23
10am to 12pm
Marquam Hill, UHS 8B60
West Campus, Montagna
Auditorium
Intended for current InfoEd users.
New users start with updated InfoEd Training.
Enroll through Compass or simply join us.
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RATE: Research Administration Training & Education
Margaret Gardner
Updated InfoEd Training
Tuesday, July 28
Thursday, August 20
8:30am to 12pm
Marquam Hill, BICC 120
Oracle Grants Accounting (OGA)
Tuesday, July 28
Thursday, August 20
1pm to 4pm
Marquam Hill, BICC 120
Enroll through Compass.
RAIN: 6-18-15
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RATE: Research Administration Training & Education
Margaret Gardner
Clinical Trials Award Administration
1: Pre-award Administration
Tuesday, July 21
2pm to 4pm
2: Post-award Finance
Tuesday, July 28
Each session is approved for 2 SON CECs.
Enroll through Compass.
RAIN: 6-18-15
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SON 358
RATE: Research Administration Training & Education
Margaret Gardner
Jen Michaud & Fadi Opgenorth present
Overview of the Subaward Process
Tuesday, July 14, 2015, 12-1pm, Mac Hall 2201
Informal introduction, discussion and Q&A about
the updated outgoing subaward process at OHSU.
Enroll through Compass or simply join us.
RAIN: 6-18-15
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RATE: Research Administration Training & Education
Margaret Gardner
Questions?
rate@ohsu.edu
503-494-8990
RATE Website
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OIA
- Office of International Affairs:
Export Controls
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OIA: Export Controls
Jen McCaw
OIA Export Controls Resources
www.ohsu.edu/oia
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ORIO
– OHSU Research Integrity Office
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ORIO IRB: Institutional Review Board
Andrea Seykora
eIRB Upgrade Update
Go-Live Wednesday, August 5!
Please continue to clean up documents.
• Archive anything not in active use.
• Name documents (protocol, consent, advertisements)
to ensure data migration success.
Live end-to-end testing coming soon…
– Thanks for your participation in testing the system!
RAIN: 6-18-15
ORIO IRB: Institutional Review Board
Andrea Seykora
eIRB Upgrade Transition Plan
• Migration of approximately 3500 studies
• Systems will be down for several days prior to August
5 – details to come.
• Studies in “stable state” (i.e., active, open to
enrollment) migrate first.
• Studies with open Mods, CRs, UPs and PDs will
migrate as completed.
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ORIO IRB: Institutional Review Board
Andrea Seykora
eIRB Upgrade Transition Plan
• Links from new to old system will be available
after go-live.
• Drop-in sessions will help study teams navigate
and learn the new system.
(dates, locations and times to be announced)
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ORIO IRB: Institutional Review Board
Andrea Seykora
IRB Special Series
eIRB Upgrade – Demo
Thursday June 25, 2015
11:30 a.m. to 12:30 p.m., OHS 8B60
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ORIO IRB: Institutional Review Board
Andrea Seykora
IRB Classroom Training
11:30 to 12:30 p.m., CHH 3178
IRB Q&A
• July 16
• August 20
Introduction to IRB
• August 6
Registration through Compass, more info here.
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ORIO: OHSU Research Integrity Office
Questions?
David Holmgren, IRB Manager
holmgred@ohsu.edu
503-880-9126
www.ohsu.edu/researchintegrity
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Special Guest: CWE Center
– Career and Workplace Enhancement
Center
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CWE Center: Conflict Management Coaching
Mary Lind
Coaching: Your Resource for Workplace
Conflict & Skill Building
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CWE Center: Conflict Management Coaching
Mary Lind
The Cost of Conflict: We spend 2.8 hours
per week dealing with conflict = $359B
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CWE Center: Conflict Management Coaching
Mary Lind
Impacts:
Stress
Loss of productivity
Sleep loss
Customer complaints
Sick leave
Quality diminished
Absenteeism
Loss of cohesion
Job loss
Grievances
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CWE Center: Conflict Management Coaching
Mary Lind
More Impacts of Conflict
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CWE Center: Conflict Management Coaching
Mary Lind
Engages both/all parties
Engages one individual
Parties dialogue together
Private 1:1 sessions
Product: agreements
Product: action plan
Confidential
Confidential
Voluntary
Voluntary
Self-determined outcomes Self-determined outcomes
Contact: Bridgebuilders
Contact: CWE Center
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CWE Center: Conflict Management Coaching
Mary Lind
Coaching Logistics
Up to 3 hours of coaching
Time & location flexible
Paid or unpaid time
Available to:
1.
2.
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AFSCME employees & their
managers
All OHSU employees
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CWE Center: Conflict Management Coaching
Mary Lind
Why do we seek coaching?
• To gain confidence to advocate for myself
• To improve a relationship with a coworker
• To resolve a matter with a coworker
• To gain skills to approach my manager /
skills to approach my employee
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CWE Center: Conflict Management Coaching
Mary Lind
What do coaching users say?
100% would recommend this service to others.
“very helpful”, “changed my perspective”
“made me think about what a win-win would look like”
“It was a powerfully effective tool I will use for my whole
career… I no longer take my job [stress] home with me!”
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CWE: Career & Workplace Enhancement Center
Mary Lind
CWE Center
Coaching Program
503-418-0273
www.ohsu.edu/cwecenter/coaching
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Wrap Up
Everyone
Q&A
Next RAIN Meeting
July 16, 2015, 9:30 – 11:00 a.m.
UHS 8B60
Send agenda item requests to: rain@ohsu.edu
Or use the RAIN Feedback Form
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