Welcome to RAIN!
Research Administration Information Network
Presented by: the folks in RDA
with today’s emcee, Jennifer Crosby-Meurisse
Date: April 16, 2015
RAIN Agenda
Jennifer Crosby-Meurisse
• Introduction
• Updates & timely information:
 Special guests:
 Service Excellence
 Logistics Research Stores
 SVPR
 OPAM
 RATE
 ORIO
• Q&A
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RFDS
USR
Research &
Academic HR
CTO
TTBD
OCTRI
Service Excellence
- Rose Awards
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Service Excellence: Rose Awards
Anna Morgan
What are the ROSE awards?
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Service Excellence: Rose Awards
Anna Morgan
Who?
SERVICE
Taking the time to speak with
a patient who was facing
surgery to amputate his leg.
PEOPLE
Staying late to help a
co-worker perform her
first organ procurement.
QUALITY
Picking up bone marrow sample,
and finding a cytogenetic
diagnosis for critically ill infant.
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Service Excellence: Rose Awards
Anna Morgan
Who?
GROWTH
Finding grant opportunity and
creating a process that
resulted in obtaining grant .
FINANCE
Processing required
documents that saved
OHSU $25,000.
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Service Excellence: Rose Awards
Anna Morgan
Why?
In a recent survey by Glassdoor, 66% of
respondents say they are likely to accept less
money for a position with a company/hospital with a
great culture.
Appreciation can make a day – even change a
life. Your willingness to put it into words is all
that is necessary.
- Margaret Cousins
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Service Excellence: Rose Awards
Anna Morgan
When?
4th Wednesday of the month
BICC Gallery, 12:00 to 12:30 p.m.
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Service Excellence: Rose Awards
Anna Morgan
How do I nominate someone?
1. On O2, search for “employee recognition”
2. Submit a ROSE Award nomination form
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Service Excellence: Rose Awards
Anna Morgan
Upcoming events:
• Red ROSE pin exchange
• ROSE Committee recruitment- June 2015
• Presidential award ceremony- August 2015
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Service Excellence: Rose Awards
Anna Morgan
Questions?
Anna Morgan
E-mail: morgaann@ohsu.edu
Phone: 503 494-3658
Find us on O2
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Logistics Research Stores
- Purchasing
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Logistics Research Stores: Purchasing
Donna Johnson
FYE and New Training
• Get a jumpstart on FYE invoice holds and final closures
• New Oracle Requisitions classes: Best Practices,
Punch-Out Only (register in Compass)
• Departmental roadshows available by appointment
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Logistics Research Stores: Purchasing
Donna Johnson
Research Stores Online Ordering
• Consider placing your next Qiagen or NEB order online
with Research Stores
• New purchasing process to help you and your labs save
money and shorten acquisition time
• Process is now live and ready for you to use!
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Logistics Research Stores: Purchasing
Donna Johnson
Questions?
Donna Johnson
E-mail: johdonna@ohsu.edu
Phone: 503 494-4917
Find us on O2
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SVPR
- Office of the Senior Vice President for
Research
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SVPR: Office of the Senior Vice President for Research
Bekki Witt
Research Week 2015: We need volunteers!
– May 4-8, 2015
– Sign up to volunteer online
– Conference agenda is now live
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SVPR: Office of the Senior Vice President for Research
Bekki Witt
Funding Focus today!
New Ways of Finding Funding
12 to 1 p.m.
Mackenzie Hall 2201
Come learn about GrantScoop, our new tool for finding
funding opportunities!
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SVPR: Office of the Senior Vice President for Research
Bekki Witt
Questions?
E-mail: researchweek@ohsu.edu
Website: ohsu.edu/researchweek
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OPAM
-Office of Proposal & Award Management
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OPAM: Operations & Systems
Kellie Guentert
Changes to OGA Account Setup Email
• Automating email notifications.
• Every notice that is sent will be attached to OGA
project.
• Email distribution list will be at end of email.
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OPAM: Operations & Systems
Kellie Guentert
OHSU Adjustment Form
• New OHSU Adjustment form located on CFS and RDA
Forms page.
• Updated to include iExpense reimbursements and Pcard
transactions.
• OGA Expenditure Detail Report updated to include
iExpense Pcard information.
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OPAM: Operations & Systems
Kellie Guentert
OHSU Adjustment Form Example
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OPAM: Pre-award
Aric Dutelle
Extension of OHSU Rate Agreement
• The previous OHSU Rate Agreement has been extended.
• Rates remain the same as previous.
F&A Cost Rates
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OPAM: Pre-award
Aric Dutelle
NIH RPPR (Progress Report)
Reporting Publications: NOT-OD-15-090
Awardees are asked to electronically report any
publications found in Table 1 of the RPPR which were
previously reported using the paper 2590 process or as
part of a competing renewal application.
• Ensures NIH systems can store all appropriate awardpublication associations.
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OPAM: Pre-award
Aric Dutelle
NIH Applications
NIH Biosketch REMINDER:
NIH and AHRQ will require the new format for due dates
ON or AFTER MAY 25, 2015.
NOT-OD-15-085
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OPAM: Pre-award
Aric Dutelle
NIH Applications (Cont’d)
Genomic Data Sharing Policy: NOT-OD-15-083
• For grant applications, state in the cover letter that the
studies proposed will generate large-scale human and/or
non-human genomic data.
• These applications also need to include a genomic data
sharing plan. Guidance on developing data sharing plans
is offered in this NIH pdf.
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OPAM: Pre-award
Aric Dutelle
NIH Delays
Potential Delays in Issuing Awards: NOT-OD-15-088
• NIH ability to issue competing and non-competing awards
may be delayed for two weeks.
• May 19 to June 3, 2015.
• Software upgrades will be made during this time.
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OPAM: Pre-award
Aric Dutelle
NIH Delays
Activities NIH DOES NOT expect to affect:
• Draw down of funds on existing awards from Payment
Management System.
• Submission and review of new applications through
Grants.gov.
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OPAM: Pre-award
Aric Dutelle
NIH Delays (Cont’d)
Activities that WILL BE affected:
• No new or revised Notices of Award will be issued.
• No processing of No-Cost Extensions of final budget
period. (eRA Commons will be available for submitting requests
and PMS will be available for drawing down funds, but NIH records
will not be updated during downtime.)
• No processing of Fellowship Activations. (xTrain will be
available for submitting activation forms, but NIH records will not be
updated during the downtime)
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OPAM: Policy & Compliance
Charlie Resare
New NIH Grants Policy Statement
• Issued March 31, 2015
• Adopts Uniform Guidance Requirements
• Incorporates Notices issued since last GPS
Summary of Significant Changes
NEW Grants Policy Statement
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OPAM: Policy & Compliance
Charlie Resare
NSF Issued FAQs on Uniform Guidance
• Issued April 7, 2015
• Tackles questions on NSF’s Implementation of Uniform
Guidance
NSF FAQ
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OPAM: Policy & Compliance
Charlie Resare
Effort Reminder
• Jul-Dec 2014 Effort Deadline  April 14, 2015
• Follow-up email April 28, 2015 to all Department
Effort Coordinators with overdue Effort Statements.
Send in your effort statements!!
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OPAM: Policy & Compliance
Charlie Resare
Subaward Invoicing Announcement
• Moving to more automated electronic process to reduce
processing time.
• Recently adopted Oracle-based email transmission
method.
• Emails now include two attachments.
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OPAM: Office of Proposal & Award Management
Questions?
OPAM Central:
orserv@ohsu.edu
4-7784
OPAM ONline
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RATE
– Research Administration Training &
Education
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RATE: Research Administration Training & Education
Margaret Gardner
Upcoming Classes
 Essentials of Grant Administration – 3
Tuesday afternoons: April 21, 28, May 5
 Oracle Grants Accounting April 23
 InfoEd Training May 14
 Federal Budgeting Basics May 19
 Federal Grants Management May 26
Enroll through Compass.
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RATE: Research Administration Training & Education
Margaret Gardner
Questions?
rate@ohsu.edu
503-494-8990
RATE Website
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ORIO
– OHSU Research Integrity Office
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OIO: OHSU Integrity Office
Kim Lee
Integrity Booster 2015
• Take it now!
• Employees & Students with network accounts,
use Compass.
• Volunteers, Contractors, others with No
Network account, use Big Brain.
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OIO: OHSU Integrity Office
Kim Lee
Percent Completion by Mission
45
38.78
40
34.65
35
30
26.08
26.05
25
27.25
20.24
20
15
13.97
13.22
10
5
0
Academic
Administrative
Week 2
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Healthcare
Week 3
Research
OIO: OHSU Integrity Office
Kim Lee
Researcher Snapshot Change
• Integrity Booster 2014 now Integrity Foundations, still
required for grant submission.
• Integrity Foundationsonly one-time completion needed.
• History is still archived in Big Brain.
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OIO: OHSU Integrity Office
Questions?
Kim Lee,
OIO Education Coordinator
callahki@ohsu.edu
503-494-8849
Integrity Booster 2015
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ORIO IRB: Institutional Review Board
Kim Lee
eIRB Upgrade Update
On track for Summer 2015 Go-Live
• modifications, continuing reviews completed
• Thank you to all who helped with user acceptance
testing (UAT)!
Reminder: Please clean up your documents.
• Archive anything not in active use
• Name your documents (protocol, consent, advertisements) to
ensure data migration success
Coming soon: Reportable New Information UAT
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ORIO IRB: Institutional Review Board
Kim Lee
IRB Brown Bag Special Series
eIRB Upgrade – RNIs
Thursday April 23rd
11:30 a.m. to 1:00 p.m. in UHS 8B60
See newly streamlined process for submitting Reportable
New Information (RNI) and investigator reporting
requirements via the upgraded eIRB system.
Learn more on this Research News post.
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ORIO IRB: Institutional Review Board
Kim Lee
IRB Brown Bag Special Series
eIRB Upgrade – Initial Submissions
Monday May 4th
1:00 p.m. to 2:30 p.m. in UHS 8B60
See demonstration of new eIRB Initial Submissions Process.
Learn about improved process and see where many user
testers’ ideas have been incorporated. Q& A session to follow.
Check Research News for more details.
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ORIO IRB: Institutional Review Board
Kim Lee
IRB Classroom Training*
11:30 to 12:30 p.m. in CHH 3178
Introduction to IRB
• April 16th (Today!)
• June 18th
IRB Q&A
• May 21st
• July 16th
*Registration through Compass, more info here.
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ORIO IRB: Institutional Review Board
Questions?
Dave Holmgren,
IRB Manager
holmgred@ohsu.edu
503-880-9126
www.ohsu.edu/researchintegrity
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Wrap Up
Everyone
Q&A
Next RAIN Meeting:
May 21, 2015, 9:30 – 11:00 a.m.
Back in our regular location: UHS
8B60
Send agenda item requests to: rain@ohsu.edu
Or use the RAIN Feedback Form
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