Welcome to RAIN!
Research Administration Information Network
Presented by: the folks in RDA
with today’s emcee, Tracy Zitzelberger
Date: January 15, 2015
RAIN Agenda
Tracy Zitzelberger
• Introduction
• Updates & timely information:
 TTBD
 Special Feature:
What’s up in ORCATECH
 OPAM
 RATE
 ORIO
• Q&A
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SVPR
RFDS
USR
Research &
Academic HR
CTO
OCTRI
TTBD
- Technology Transfer & Business
Development
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TTBD: Technology Transfer & Business Development
Andrew Watson
TTBD Spotlight Series in Research News
– December: “TTBD Startup Spotlight”
• Najit Technologies
• Read the story here.
– January: “TTBD Inventor Spotlight”
• Perry Gliessman, OHSU Data Center
• Look for this story in Research News
towards end of January.
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TTBD: Technology Transfer & Business Development
Andrew Watson
TTBD Quarterly Newsletter
News/Events Update
• How does TTBD commercialize
OHSU inventions?
• Bringing together Inventors,
Investors, and Industry
• What happened at the OHSU Startup
Symposium?
Subscribe today: techmgmt@ohsu.edu
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TTBD: Technology Transfer & Business Development
Andrew Watson
TTBD Lunch & Learn Presentation
“An OHSU Licensing Case Study: Discovering
new Human MR Imaging Biomarkers”
Thursday, February 26, 2015
12:00-1:00PM
Mackenzie Hall 2201
Add to your Outlook Calendar or email
borenk@ohsu.edu for an event invite.
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TTBD: Technology Transfer & Business Development
Andrew Watson
Questions?
E-mail: techmgmt@ohsu.edu
Phone: 503-494-8200
Website: www.ohsu.edu/techtransfer
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Special Feature
What’s happening in…
- ORCATECH
- Oregon Center for Aging & Technology
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ORCATECH
Tracy Zitzelberger
What we do:
ORCATECH is transforming clinical research with in-home
continuous assessment technologies that collect data in real
time, all the time.
We specialize in:
• Continuous assessment technologies: consultation,
design and development.
• Sensor-based clinical trial consultation & coordination
• Algorithm development and Big Data analysis.
ORCATECH
Tracy Zitzelberger
Current assessment
practice is limited.
•
•
•
•
•
•
Infrequent assessments
Depends on self-report
Conducted at a clinic on provider’s schedule
Assumes exam indicates typical function
Hard to track across the course of illness
Limited knowledge of life context (e.g., sleep,
socialization, physical activity)
ORCATECH
Tracy Zitzelberger
Detecting
meaningful
change.
Measured Function
Greatest
Challenge?
Baseline
12 Months
24 Months
ORCATECH
Tracy Zitzelberger
Activity and Health
• Research indicates a relationship between activity
and health problems.
• In-home activity patterns are impacted by most
health issues - e.g., depression, injury, Parkinson’s,
dementia.
• Key factors in ability to live independently: mobility
and cognition.
ORCATECH
Tracy Zitzelberger
Community-wide Home Assessment
Technology for tracking in-home activity.
ORCATECH
Tracy Zitzelberger
Community-wide Home
Assessment
Secure, cloud-based data
gathering.
Secure
Cloud
Kaye, et al.
J Gerontology,
Kaye
et al. Journals2011
of Gerontology: Psychological Sciences, 2011
ORCATECH
Tracy Zitzelberger
Data Fusion:
Improved Assessment
& Health Outcomes
Strength in combining
data streams.
Data
Fusion
ORCATECH
Tracy Zitzelberger
Subject 1
Motion activity
for 330 days.
Pixels: activity
sensor firing.
Colors: location
of sensor.
ORCATECH
Tracy Zitzelberger
Subject 2
Motion activity for
210 days.
Note absences at
mealtimes and
throughout the day.
Why?
Lives in
retirement
community.
Hayes, ORCATECH 2007
ORCATECH
Tracy Zitzelberger
Tracy Zitzelberger, MPH
ORCATECH website
www.orcatech.org
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OPAM
- Office of Proposal & Award Management
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OPAM: Office of Proposal & Award Management
Grants Management: Nancy Duncan
New DHHS Salary Cap
http://grants.nih.gov/grants/guide/notice-files/NOT-OD-15-049.html
• Effective Jan 11, 2015: $183,300
• Use this amount for budgets on DHHS grant
applications
• OHSU Salary Cap Worksheets will be revised to
reflect higher amount.
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OPAM: Office of Proposal & Award Management
Grants Management: Nancy Duncan
New NRSA Stipend Levels
http://grants1.nih.gov/grants/guide/notice-files/NOT-OD-15-048.html
• Federal Fiscal Year 15 Funds
• NOGAs will be revised to reflect increased amounts
• No Change in: Tuition, Training Related Expenses,
Institutional Allowance
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OPAM: Office of Proposal & Award Management
Grants Management: Nancy Duncan
New Notices of Grant Award
Uniform Guidance Changes
• CFDA Name
• 45 CFR Part 75
• Research and Development (R&D)
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OPAM: Office of Proposal & Award Management
Pre-Award: Aric Dutelle
NIH Policy on Late Submissions
http://grants.nih.gov/grants/guide/notice-files/NOT-OD-15-039.html
• New two-week window after application due date,
during which NIH might consider accepting a late
application.
• Significant change from previous policy.
Different late windows used to be tied to different
types of applications and no late window was
provided for those submitted with special due dates.
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OPAM: Office of Proposal & Award Management
Pre-Award: Aric Dutelle
Always Check eRA Commons!
If you can’t VIEW it, they can’t REVIEW it.
Submitting to Grants.gov is not the final step in
application submission. You are only ‘done’ when you
can view every part of the submitted application in
eRA Commons.
Please, please, please: Track your applications in eRA
Commons: correct any identified errors, and carefully
check your assembled application image.
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OPAM: Office of Proposal & Award Management
Pre-Award: Aric Dutelle
American Heart Association
Changes to the ePPQ
Due to changes in AHA terms and conditions, it has
been necessary to update the ePPQ.
http://my.americanheart.org/idc/groups/ahamahpublic/@wcm/@sop/@rsch/documents/downloadable/ucm_470094.pdf
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OPAM: Office of Proposal & Award Management
Pre-Award: Aric Dutelle
Direct from our Nation’s Capital
• Grants.gov will be down February 14 - 17. Please
plan accordingly.
• Effective 1/26/15 Research.gov/FastLane will have
automatic application compliance checking for page
counts, budget amounts and performance dates. PI
will see these errors before it routes to OPAM.
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OPAM: Office of Proposal & Award Management
Post-Award: Pat Cloteaux
New Post-Award Department Distribution
OPAM Sponsored Projects Analyst
Account Distribution List
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OPAM: Office of Proposal & Award Management
Post-Award: Pat Cloteaux
New Final Financial Report (FFR)/
Invoice Language
“By signing this report, I certify to the best of my knowledge and
belief that the report is true, complete, and accurate, and the
expenditures, disbursements and cash receipts are for the
purposes and objectives set forth in the terms and conditions of
the Federal award. I am aware that any false, fictitious, or
fraudulent information, or the omission of any material fact, may
subject me to criminal, civil, or administrative penalties for fraud,
false statements, false claims or otherwise.”
(U.S. Code, Title 18, Section 1001 and Title 31, Sections 37293730 and 3801-3812)
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OPAM: Office of Proposal & Award Management
Process Improvement: Cari Benveniste
OGA Update
Search by PPQ, IRB, IACUC, Alias or Project!
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OPAM: Office of Proposal & Award Management
Process Improvement: Cari Benveniste
OGA Update
• OGA Report names were changed which may
expedite report selection. They no longer begin with
“ZGMS” or “ZPA”. For example:
“ZGMS: Project Status Report - by Expenditure Category”
• Notice of Account Set-up will indicate if Uniform
Guidance applies.
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OPAM: Office of Proposal & Award Management
Policy: Charlie Resare
Common Outgoing Subaward Topics
• Fixed Price Agreement payment schedules
– Time milestone and, satisfactory progress as
determined by OHSU PI
• Treasury’s Wire Transfer form
– Product or Service and, Location of work
– Wire account information
• Determining invoice cost appropriateness
– Principle Investigator or designee, and Fiscal
Authority responsibility.
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OPAM: Office of Proposal & Award Management
Policy: Charlie Resare
And…
• Questioning an invoice (cost, timing, etc…)
– Contact Subrecipient and copy to spasub@ohsu.edu
– Best if OPAM stay’s out of questioning initially.
• Subaward Invoice Roles & Responsibilities
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OPAM: Office of Proposal & Award Management
Policy: Charlie Resare
OIG Actions Update
OIG (Office of Inspector General) audit released
8/14/2014: University of California Los Angeles
– Found unreasonable salary expenses charged to an
award based on a retroactive payment.
Takeaways
– Retroactive payments are scrutinized.
– This includes pay increases.
– Tied to Labor Distribution (LD) and effort statements.
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OPAM: Office of Proposal & Award Management
Policy: Charlie Resare
OMB Uniform Guidance (UG) Update
• Effective 12/26/14
– NIH is applying the UG to incremental funding.
• 26 federal agencies implemented the UG.
– DHHS implementation available at 45 CFR 75.
• Minor deviations from original UG.
• OPAM is currently making “house calls” to
address UG changes.
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OPAM: Office of Proposal & Award Management
Policy: Charlie Resare
OPAM Form Changes
Subrecipient Commitment Form
• Required from each consortium/subrecipient for
proposals with a deadline of February 5, 2015 or
later
• Also required for all subaward requests submitted
on or after February 5, 2015
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OPAM: Office of Proposal & Award Management
Policy: Charlie Resare
Upcoming Form Changes
Subaward Request form
• Will be modified to account for Subrecipient
Commitment form, and be more versatile.
– Allows you to account for fixed price sub awards
– Removes duplicate information already on the
Subrecipient Commitment form
– Offers more options regarding carryforward
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OPAM: Office of Proposal & Award Management
Policy: Charlie Resare
Effort Update
Jul-Dec 2014 Effort Period Ended
– LCTA’s due February 6th
– Forms to DECs by February 24th
New Salary Cap worksheet!!
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OPAM: Office of Proposal & Award Management
Questions?
OPAM Central:
orserv@ohsu.edu
4-7784
OPAM Online
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RATE
– Research Administration Training &
Education
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RATE: Research Administration Training & Education
Margaret Gardner
Upcoming Learning Opportunities
 RDA 101: Introduction to Research
Administration
 Clinical Trials Pre & Post Award
Administration
 Learning links for new and
transitioning Research-related staff.
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RATE: Research Administration Training & Education
Margaret Gardner
Compass
OHSU’s place to connect with learning
opportunities.
http://o2.ohsu.edu/compass
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ORIO
– OHSU Research Integrity Office
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ORIO IRB: Institutional Review Board
David Holmgren
Update: eIRB Upgrade
On track for Early Summer Go-Live
– Currently in Phase 2 Data Migration/Interfaces
Reminder: Please, clean up your documents.
– Archive anything not in active use.
– Document naming conventions help with a successful
data migration process.
– Thanks for all your help!
Coming soon: Demos at faculty department meetings!
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ORIO IRB: Institutional Review Board
David Holmgren
Upcoming IRB Education Sessions
eIRB Upgrade: Initial Submissions
Wednesday, February 4th in UHS 8B60
9:30 to 10:30 a.m. Drop-in - no RSVP required.
Intro to IRB Review
Thursday, February 19th in CHH 3178
11:30 a.m. to 12:30 p.m. Enroll via Compass.
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ORIO: OHSU Research Integrity Office
Questions?
David Holmgren
holmgred@ohsu.edu
503-346-3528
www.ohsu.edu/researchintegrity
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Wrap Up
Everyone
Q&A
Next RAIN Meeting:
February 19, 2015, 9:30 – 11:00 a.m.
Send agenda item requests to: rain@ohsu.edu
Or use the RAIN Feedback Form
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