Blueprint to Create New P&S Position Description
This blueprint will assist you in creating a new P&S position description (PD). The numbered headers correspond to the red
tabs in PeopleAdmin. Because not all tabs are needed, not all of them are included in this blueprint. *Required information
is denoted with an asterisk.
1. Action Justification
Are you going to fill this position?
Justification for Action
Other Comments to HR
(Employee or Supervisor comments)
Department Recommendations to HR
Department Comments to HR
(Manager or Department Chair comments)
College/Division Recommendations to HR
College/Division Comments to HR
Contact Person
__ Yes
__ No
Why has the need for a new position come up (Transfer, volume, etc…)
(select from list)
(select from list)
(person to contact regarding this request if other than supervisor)
Contact person phone
Contact person email
Exempt from P&S policies
FLSA Exempt
Confidential Position
2. Copy From Other Position
3. Proposed Title
No
Yes
No
This is an area in which you could use an existing PD to duplicate for your current PD. For instance, if
hiring more than one candidate into an NOV.
You will see 3 pull down menus: 1- Job Title 2- Title Code 3- Job Category
Page 1 of 10
Blueprint to Create New P&S Position Description
This blueprint will assist you in creating a new P&S position description (PD). The numbered headers correspond to the red
tabs in PeopleAdmin. Because not all tabs are needed, not all of them are included in this blueprint. *Required information
is denoted with an asterisk.
4 Position Information
You may save your work at any time by clicking on the View Action Summary or Preview Action button below and
choosing the Save without submitting status option.
Tabs with checkmarks contain fields that will populate the Notice of Vacancy.
Applicants will see information coded in blue
*Required information is denoted with an asterisk.
Position Number
Title Code
Pay Grade
Job Category
* Base of Employment
(For Merit positions select only E or H)
* Number of Months Employed Per Year
* Fraction
* Primary Employing Department
College or Division
Additional Employing Department 1
Additional Employing Department 2
Additional Employing Department 3
WORK ADDRESS
(select from list)
(select from list)
(select from list)
Where employee will be working, not mailing address
On Campus Building (Pick one)
Room
Off Campus Location City
State
Zip
Work Phone (xxx-xxx-xxxx)
* Supervisor's Name
Supervisor's Title
Supervisor's Work Address
Supervisor's Work Phone (xxx-xxx-xxxx)
* Supervisor's Work Email
Supervisor's University ID
Account Number(s)
* Employees Authorized to Access
Position Description (Please select hiring
supervisor and any others who need access to the
position description. Those with department,
college or HR access do not need to be selected.)
Page 2 of 10
Blueprint to Create New P&S Position Description
This blueprint will assist you in creating a new P&S position description (PD). The numbered headers correspond to the red
tabs in PeopleAdmin. Because not all tabs are needed, not all of them are included in this blueprint. *Required information
is denoted with an asterisk.
4 Position Information
You may save your work at any time by clicking on the View Action Summary or Preview Action button below and
choosing the Save without submitting status option.
Tabs with checkmarks contain fields that will populate the Notice of Vacancy.
Applicants will see information coded in blue
*Required information is denoted with an asterisk.
Employee who should be able to access
this Position Description
* Job Summary
Briefly describe the basic purpose of the
position. (Information entered here will
default to the NOV to be used for
recruiting purposes.)
Qualifications
* REQUIRED QUALIFICATIONS
PREFERRED QUALIFICATIONS
KNOWLEDGE, SKILLS AND ABILITIES
What other knowledge, skills, or abilities
are required in order to carry out the
duties of this position?
After being hired or moved into this
position, how much on-the-job training is
required to learn all the major duties and
be able to perform them well?
Page 3 of 10
Blueprint to Create New P&S Position Description
This blueprint will assist you in creating a new P&S position description (PD). The numbered headers correspond to the red
tabs in PeopleAdmin. Because not all tabs are needed, not all of them are included in this blueprint. *Required information
is denoted with an asterisk.
5. Proposed Job Duties
On this screen, please list in detail, the job functions and duties assigned to this position and estimate
the percentage of time given to each function. Percentages must add up to 100%.
To add a new entry, click the Add a New Entry button below. To edit an existing entry, click the Edit
link. To delete an entry, click the Delete link.
Existing Entries
Total Percent of Time:100
Essential
Duty?
Duties
% of
Time
*No
Other duties as assigned
5
* This should always be included in the duties.
Page 4 of 10
Blueprint to Create New P&S Position Description
This blueprint will assist you in creating a new P&S position description (PD). The numbered headers correspond to the red
tabs in PeopleAdmin. Because not all tabs are needed, not all of them are included in this blueprint. *Required information
is denoted with an asterisk.
6. Job Factors
Each of these is required.
COMPLEXITY
Describe several of the more difficult
and complex problems or projects that
have been handled by this position in
the past twelve months. For new
positions, describe the types of
problems or projects anticipated.
INNOVATION
Describe a part of the work that
illustrates the creative or innovative
nature or the degree to which
resourcefulness, ingenuity and creative
thinking is required to develop new or
improved methods, ideas, procedures
or techniques.
SCOPE
Describe the positive impact this
position has on the operations within its
specific work area and/or the University
when it is being performed well.
Describe the types of negative
consequences for the work area and/or
for the University that might result from
an error made by someone in the
position who did not possess good job
knowledge or use sound judgment.
Express in monetary or quantitative
terms the level of responsibility
involved in this position, (i.e., directs
research budget of $300,000; schedules
100 alumni meetings/year; advises 30
students/week)
FREEDOM OF ACTION
Describe the type of guidance and
review the supervisor gives the
incumbent in this job and how often
(e.g., daily, weekly) that guidance and
review occurs.
Describe the departmental policies and
procedures, professional standards, or
Page 5 of 10
Blueprint to Create New P&S Position Description
This blueprint will assist you in creating a new P&S position description (PD). The numbered headers correspond to the red
tabs in PeopleAdmin. Because not all tabs are needed, not all of them are included in this blueprint. *Required information
is denoted with an asterisk.
6. Job Factors
Each of these is required.
formal regulations which guide the
actions in this position (e.g., policies or
procedures for handling an overdue
account or dealing with a student's
complaint).
Leadership & Internal/External Contacts
LEADERSHIP
Indicate the classification and number of
employees directly supervised
Indicate the classification and number of
employees indirectly supervised:
Describe any other types of leadership
responsibility that the position has (i.e.
leadership for projects and/or functions)
INTERNAL CONTACTS
With whom does the position regularly
communicate inside the University in order to
perform duties? What is the purpose of the
communication and how often does it occur?
EXTERNAL CONTACTS
With whom does the position regularly
communicate outside the University in order
to perform duties? What is the purpose of
the communication and how often does it
occur?
Page 6 of 10
Blueprint to Create New P&S Position Description
This blueprint will assist you in creating a new P&S position description (PD). The numbered headers correspond to the red
tabs in PeopleAdmin. Because not all tabs are needed, not all of them are included in this blueprint. *Required information
is denoted with an asterisk.
7. Other Essential Functions
Describe the working conditions of your job,
including any unpleasant features like heat,
cold, exposure to chemical substances, etc.
Take into consideration lighting, temperature
extremes, noise or air pollution, work hazards
and the possibility of disease. Describe the
amount of physical dexterity of hand
operations or other coordinated motions
which the job regularly requires, e.g.
eye/hand coordination in operating a
keyboard or manual dexterity and exactness
in the use of hand instruments.
*There will be a checklist that follows. You are not required to fill it
in, rather you can use it as a guide to help include physical activities,
characteristics and work environments that could be applicable.
8. Documents
Attach Memo; Organization Chart, pre-planning tool, etc. A memo could be a paper PD, which is not necessary for creating a new P & S PD. An
organizational chart is required. This is used to see what the department looked like historically. A PPT is also required and used to show the action has
the support from the entire unit as well as the budget needed.
Attach /
Remove
Document Type
Attached Document
Memo
Organizational Chart
Personnel Planning Tool/Pre-Hire Approval
(optional)
(required)
View
Document
9. Vacancy Information
Tabs with checkmarks contain fields that will populate the Notice of Vacancy.
Applicants will see information coded in blue
Would you like to have a Guest User for this NOV?
If yes, provide a password of at least 6 characters.
Are you advertising as a series (multiple
classifications)?
Number of Vacancies
(options include; 1, 2, 3, pool)
If applicable, additional position numbers to be
used
Advertisement
Advertised Title
Advertised Employing Department
Page 7 of 10
Blueprint to Create New P&S Position Description
This blueprint will assist you in creating a new P&S position description (PD). The numbered headers correspond to the red
tabs in PeopleAdmin. Because not all tabs are needed, not all of them are included in this blueprint. *Required information
is denoted with an asterisk.
9. Vacancy Information
Tabs with checkmarks contain fields that will populate the Notice of Vacancy.
Applicants will see information coded in blue
Appointment Type
Proposed Start Date
Proposed End Date for Term or Temporary
Positions
Hours/Days of Work (Merit Only)
Number of hours/week (Merit Only)
Shift (Merit Only)
Salary
Special Conditions
Application Instructions
Pass Message
Fail Message
To ensure consideration, submit application by:
Web End Date
Location (if other than Ames)
Other
Recruitment
Type of Advertisement
Waiver of Advertisement & Temporary Hires
Rationale for Waiving Advertisement
For waiver, name of intended hire(s)
Recruitment Planning
Affirmative Action Underutilization
Information
Recruitment Resources
List of recruiting resources that you
intend to use to advertise the
vacancy.
___ ISU Employee
___ Website (other than ISU Employment Opportunities)
___ Placement Office
___ Trade Journal
___ Newspaper
___ Other
Indicate which specific website,
placement office, trade journal,
newspaper or other resource that you
Page 8 of 10
Blueprint to Create New P&S Position Description
This blueprint will assist you in creating a new P&S position description (PD). The numbered headers correspond to the red
tabs in PeopleAdmin. Because not all tabs are needed, not all of them are included in this blueprint. *Required information
is denoted with an asterisk.
9. Vacancy Information
Tabs with checkmarks contain fields that will populate the Notice of Vacancy.
Applicants will see information coded in blue
intend to use.
Type of Application
Documents which can be associated
with this posting
Documents that must be associated
with this posting
____ Employment Application with Education and Work
History
____ Employment Application
____ Resume/Curriculum Vitae
____ Letter of Application/Cover Letter
____ Reference Contact Information
____ Statement of Career Goals
____ Statement of Teaching and/or Research Interests
____ Other
____ Resume/Curriculum Vitae
____ Letter of Application/Cover Letter
____ Reference Contact Information
____ Statement of Career Goals
____ Statement of Teaching and/or Research Interests
____ Other
Background Check
When would you like to conduct the background
check?
If other, explain:
*Options are: -At interview approval (all finalists) –At hire approval
(selected candidate only) -Other
What type of background check would you like to
conduct?
*Options are: -Best practices –Best practices + national sex offender –Best
practices with credit –Credit only –India –Nepal
Descriptions and Costs of Background Checks
Note: Administrative positions (chairs, directors, deans and
higher) require a credit check per the Employment
Verification and Background Checks policy.
Rationale for a credit check:
Page 9 of 10
Blueprint to Create New P&S Position Description
This blueprint will assist you in creating a new P&S position description (PD). The numbered headers correspond to the red
tabs in PeopleAdmin. Because not all tabs are needed, not all of them are included in this blueprint. *Required information
is denoted with an asterisk.
10. Screening Questions
You may create questions that will be asked of each applicant as a supplement to their application. A closed
ended question may be used as a disqualifying question or the answers may be assigned points in order to rank
applicants.
You may create questions that will be asked of each applicant as a supplement to their application. A
closed ended question may be used as a disqualifying question or the answers may be assigned points
in order to rank applicants.
*These should correlate to your preferred qualifications. You can search for existing questions by keyword in PeopleAdmin for ideas.
11. Points for Screening Questions
If you created a closed ended question in the
previous section, you may assign points to the
answers. You may also designate an answer as a
disqualifying answer.
Questions? Email Recruitment & Employment or
call 515-294-4800 or Toll Free: 1-877-477-7485.
Tabs with checkmarks contain fields that will
populate the Notice of Vacancy. Open-ended
questions will not be visible on this tab, but will be
visible on the summary page.
12. Next Reviewer
When starting an action, select the first approver's name from the drop down list, click on the View Action Summary or
Preview Action box and send the action to the next approver. If you are an approver in the approval chain, add your initials
and any comments in the box below, select the next approver's name from the drop down list, click on the View Action
Summary or Preview Action box and send the action to the next approver. To route to HR, add your initials and any
comments in the box below, click the View Action Summary/Preview Action button and select action status of Submit for HR
Review.
Next Approver
Approver Initials and Notes
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