BOARD AGENDA ITEM 1.5.1
January 12, 2016
Minutes 12/08/15
MINUTES OF THE REGULAR MONTHLY MEETING OF THE
BOARD OF TRUSTEES
OF ILLINOIS COMMUNITY COLLEGE DISTRICT 525
JOLIET JUNIOR COLLEGE
1.0 Call
to Order
The regular monthly meeting of the Board of Trustees of Joliet Junior College
Illinois Community College District #525 held at, Joliet Junior College, 214 N Ottawa Street,
Amerifed Room, Joliet, IL was called to order by Chairman Wunderlich at 12:11 p.m. on
Tuesday, December 8, 2015.
1.0.1
Roll Call
Trustees
Present:
Student Trustee
Present:
Welcome
Maureen Broderick
Andy Mihelich
Dan O’Connell
Bob Wunderlich
Patty Deiters (12:12 p.m.)
Alicia Morales
Mike O’Connell
Saleh Ruman
Chairman Wunderlich welcomed the guests to the Joliet Junior College regular monthly
Board meeting.
1.1
Pledge
Trustee Dan O’Connell led the Board in the Pledge of Allegiance.
1.2
Moment
of Silence
A moment of silence was observed for members of the College family, students,
community leaders, or relatives thereof, who had passed away since the last
meeting.
1.4.1
Retiree
Carroll
Trustee Mihelich read the resolution honoring retiree Mr. Elbert Carroll for his loyal and
dedicated service to Joliet Junior College as an adjunct professor for 40 years which qualifies
him for adjunct emeritus status. Trustee Mihelich moved, seconded by Trustee Broderick that
the Board of Trustees of Joliet Junior College approve the resolution honoring Mr. Carroll for
his distinguished service, diligence, perseverance, and loyalty in executing those duties. The
motion carried unanimously. Ayes: Mihelich, Morales, Dan O’Connell, Mike O’Connell,
Broderick, Deiters and Wunderlich. Student Trustee Ruman favored the motion.
1.4.2
Retiree
Schroeder
Trustee Dan O’Connell read the resolution honoring retiree Ms. Sharon Schroeder for her
loyal and dedicated service to Joliet Junior College for 35 years from 1980 to 2015.
Trustee Dan O’Connell moved, seconded by Trustee Broderick that the Board of Trustees of
Joliet Junior College approve the resolution honoring Ms. Schroeder for her distinguished
service, diligence, perseverance, and loyalty in executing those duties. The motion carried
unanimously. Ayes: Dan O’Connell, Mike O’Connell, Broderick, Deiters, Mihelich, Morales
and Wunderlich. Student Trustee Ruman favored the motion.
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1.4.3
Retiree
Kozielski
Trustee Morales read the resolution honoring retiree Ms. Diane Kozielski for her
loyal and dedicated service to Joliet Junior College for 18 years from 1997 to 2015.
Ms. Kozielski thanked the Board of Trustees for the recognition and Ms. Kloberdanz for
hiring her and giving her the opportunity to serve the students in the Financial Aid
department. Trustee Mihelich moved, seconded by Trustee Broderick that the Board of
Trustees of Joliet Junior College approve the resolution honoring Ms. Kozielski for her
distinguished service, diligence, perseverance, and loyalty in executing those duties. The
motion carried unanimously. Ayes: Mihelich, Morales, Dan O’Connell, Mike O’Connell,
Broderick, Deiters and Wunderlich. Student Trustee Ruman favored the motion.
1.4.4
Retiree
Trezek
Trustee Mike O’Connell read the resolution honoring retiree Ms. Cathy Trezek for her
loyal and dedicated service to Joliet Junior College for 17 years from 1998 to 2015.
Trustee Mike O’Connell moved, seconded by Trustee Broderick that the Board of Trustees of
Joliet Junior College approve the resolution honoring Ms. Trezek for her distinguished
service, diligence, perseverance, and loyalty in executing those duties. The motion carried
unanimously. Ayes: Mike O’Connell, Broderick, Deiters, Mihelich, Morales, Dan O’Connell
and Wunderlich. Student Trustee Ruman favored the motion.
1.4.5
Retiree
Conkin
Trustee Broderick read the resolution honoring retiree Ms. Bette Conkin for her
loyal and dedicated service to Joliet Junior College for 7 years from 2008 to 2015. Ms.
Conkin thanked the Board of Trustees for the opportunity to work at the college and feels that
working here has been the highlight of her career. Trustee Broderick moved, seconded by
Trustee Mike O’Connell that the Board of Trustees of Joliet Junior College approve the
resolution honoring Ms. Conkin for her distinguished service, diligence, perseverance, and
loyalty in executing those duties. The motion carried unanimously. Ayes: Broderick, Deiters,
Mihelich, Morales, Dan O’Connell, Mike O’Connell, and Wunderlich. Student Trustee
Ruman favored the motion.
1.4.6
Faculty
Report
Bill O’Connor indicated that Bob Marcink was in the midst of finals so he will be speaking on
his behalf and on the behalf of the Faculty Union. He wished everyone a Merry Christmas and
a Happy New Year. Mr. O’Connor commented that he would like to offer congratulations to
the retirees. He would like to offer a special thanks to Sharon Schroeder who was their
department secretary and commented that she will be missed as she was an outstanding
employee. The Faculty wishes to thank the Board of Trustees for approval of their contract
and would like to thank the President and administration for all of their time and hard work in
getting the contract completed. It is a good contract that serves both the college and its
students well. Chairman Wunderlich thanked Mr. O’Connor for the great college
representation on WJOL Radio station recently.
1.4.7
No report.
Adjunct
Faculty Report
1.5.1
Regular
Meeting
Minutes
Trustee Broderick moved, seconded by Trustee Dan O’Connell that the minutes of the
regular Board of Trustees meeting held on November 10, 2015 be approved as submitted. The
motion carried unanimously. Ayes: Broderick, Deiters, Mihelich, Morales, Dan O’Connell,
Mike O’Connell and Wunderlich. Student Trustee Ruman favored the motion.
1.6
Ms. Tierney stated that she had not received any additional further communications.
Communications
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1.7.1
Public
Comments
Student, Trevor Bandauski, has requested to address the Board of Trustees at this
meeting. This will be done in executive session.
1.8
Agenda
Trustee Mihelich read the consent agenda items as follows for approval:
2.1.1 President recommends appointment of vice president, academic affairs
2.1.2 President recommends acceptance of retirement request for one administrator
2.1.3 President recommends appointment of interim director, financial aid
2.1.4 President recommends appointment of dean of student success
2.2.1 President recommends the approval of a temporary appointment of assistant
professor, psychology, social and behavioral sciences
2.2.2 President recommends the approval of a temporary one-semester appointment of
assistant professor, psychology, social and behavioral science
2.4.1 Board of Trustees approval of board donated sick leave for one full time facility
services employee
2.7.1 Board of Trustees approval to authorize payment of compensation for grant funded
employees with college funds pending resolution of FY 16 state budget
2.9.1 President requests acceptance of the report on classified staff report which
includes new hires, replacements and separations
2.9.2 President recommends approval of faculty salary schedule columnar
advancement
3.1 Board of Trustees approval of Associate’s in Applied Science degree
Human Services (AAS 64 hours)
3.2 Board of Trustees approval of Certificate of Achievement
Human Services (Certificate of Achievement 39 hours)
4.1 The President recommends approval to pay the listing of bills for
the period ending November 30, 2015 as presented
4.2 The President recommends approval to award bids/contracts as follows:
4.2.1 Contractual Service-Illinois Century Network Broadband Service (10%
increase)
4.2.2 Contractual Service-Builders Risk Insurance for Romeoville Expansion and
Multipurpose Center Projects
4.2.3 Consortium-Classroom Projector Upgrades
4.2.4 Sole Source-Upgrade to Music Practice Rooms Upgrade
4.2.5 QBS-Romeoville Campus Science Lab Remodel
4.2.6 Bid-Nursing & Ultrasound Instructional Equipment
4.3
Treasurer’s Report
4.4
Financial Report
4.6
Board of Trustees approval of partial abatement of taxes for the 2009 bond issue
4.7
Board of Trustees approval of abatement of taxes for the 2008 bond issue
4.8
Board of Trustees approval of abatement of taxes for the 2012A bond issue
4.9
Board of Trustees approval of abatement of taxes for the 2013A bond issue
4.10 Board of Trustees approval of abatement of taxes for the 2013B bond issue
4.11 Board of Trustees approval of Dresden Power Station Real Property Tax
Assessment Settlement Agreement
4.12 Board of Trustees approval of Intergovernmental Agreement between Joliet
Junior College and the Village of Romeoville
8.1 Approval and Second Reading Board Policy 1.40.00
Board Travel (Revised)
8.2 Approval and Second Reading Board Policy 1.45.00
Meetings of the Board
(Revised)
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8.3
8.4
Approval and Second Reading Board Policy 1.45.03
Regular Meetings (Revised)
Approval and Second Reading Board Policy 1.45.05
Electronic Attendance at
Meetings Rules (Revised)
8.5 Approval and Second Reading Board Policy 13.01.00 (8.5) Purchasing Policy
8.6 Approval and Second Reading Board Policy 13.01.01 (8.5.3) Responsibility of Bidders
8.7 Approval and Second Reading Board Policy 13.01.02 (8.5.5) Consultant Services
8.8 Approval and Second Reading Board Policy 13.02.00 (8.5.9) Contract Authorization
8.9 Approval and Second Reading Board Policy 8.5.1 Emergency Purchases or Repairs
(Delete)
8.10 Approval and Second Reading Board Policy 8.5.2 Construction Contracts (Delete)
8.11 Approval and Second Reading Board Policy 8.5.4 Procurement of Goods and Services
(Delete)
8.12 Approval and Second Reading Board Policy 8.5.6 Request for Proposal Respondents
(Delete)
8.13 Approval and Second Reading Board Policy 1.10.01 Board Officers (Revised)
8.14 Approval of recipient of the J. D. Ross Extraordinary Service Award
8.15 Approval of Board of Trustees meeting dates and times for calendar year 2016
8.16 Approval of RFP for Legal Services
8.17 Approval of Professional Services for Climate Survey
9.5.1 Approval of review of executive session minutes (CONSENT AGENDA)
9.5.2 Approval of destruction of tapes from executive session (CONSENT AGENDA)
Trustee Broderick moved, seconded by Trustee Dan O’Connell that the Board of
Trustees of Joliet Junior College approve the agenda and the above consent agenda
items. The motion carried unanimously. Ayes: Broderick, Deiters, Mihelich, Morales, Dan
O’Connell, Mike O’Connell and Wunderlich. Student Trustee Ruman favored the motion.
1.9.1
Removal of
Agenda Item
Tabled
Trustee Broderick moved seconded by Trustee Dan O’Connell that the tabled agenda item
from the November 19, 2015 meeting (1.9.1 approval of new consent agenda process) be
removed from the table. Trustee Mihelich commented that he opposes the new process
recommended for the consent agenda as he believes that we should remain as transparent as
possible to the community. Trustee Broderick stated that she feels that the majority of
community colleges are using the process being recommended and this does not compromise
transparency on behalf of the college. The motion carried. Ayes: Broderick, Deiters, Mike
O’Connell and Wunderlich. Nays: Mihelich, Morales and Dan O’Connell. Student Trustee
Ruman favored the motion.
1.9.2
Consent
Agenda
New Process
Trustee Mihelich moved, seconded by Trustee Dan O’Connell that the Board of Trustees
approve the recommendation of the new process for approval of the consent agenda.
The motion carried unanimously. Ayes: Mihelich, Morales, Dan O’Connell, Mike O’Connell,
Broderick, Deiters and Wunderlich. Student Trustee Ruman favored the motion.
4.5.1
Levy
Recess
Trustee Mihelich moved, seconded by Trustee Morales that the Board of Trustees
of Joliet Junior College recess the meeting (12:33 p.m.) to allow for public
comment on the levy. The motion carried unanimously. Ayes: Mihelich, Morales, Dan
O’Connell, Mike O’Connell, Broderick, Deiters and Wunderlich. Student Trustee Ruman
favored the motion.
4.6.2
Public
Comments
Chairman Wunderlich asked if there was anyone that would like to address the Board
regarding the levy. No requests for public comments on the levy were heard.
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4.5.3
Return
to
Regular
Session
Trustee Mihelich moved, seconded by Trustee Broderick that the Board of
Trustees of Joliet Junior College return to regular session (12:34 p.m.). The
motion carried unanimously. Ayes: Mihelich, Morales, Dan O’Connell, Mike O’Connell,
Broderick, Deiters and Wunderlich. Student Trustee Ruman favored the motion.
4.5.4
Levy
Adoption
Trustee Mihelich moved, seconded by Trustee Morales that the Board of Trustees
of Joliet Junior College approve the administrative recommendation to adopt the
resolution as presented and authorize the 2015 tax levy to be filed with the county clerks
of Will, Grundy, Livingston, Cook, Kendall, LaSalle and Kankakee and the State of Illinois.
The motion carried unanimously. Ayes: Mihelich, Morales, Dan O’Connell, Mike O’Connell,
Broderick, Deiters and Wunderlich. Student Trustee Ruman favored the motion.
6.
Board
Comments
Trustee Mihelich commented that he would like to wish everyone a Merry Christmas and a
Happy New Year. Trustee Broderick stated that those sentiments are on behalf of the entire
Board.
7.1
Chairman Wunderlich stated that there are several new board policies as first readings in the
New Business packet for the Board’s review.
9.1
Foundation
Report
Trustee Broderick indicated that she would like to ask Ms. Mulvey to give the Foundation
report. Ms. Mulvey reported on the following: students received $848,078 in scholarships in
FY15; foundation received $1,533,261in contributions with 145 first time donors gifting
$320,764; sponsorships; total assets are $18,993,838 and endowments are $11,426,971; 214
employees gave $90,121 in the employee giving campaign; reviewed new annual and
endowed scholarships for FY15; 17 foundation board members gave $57,289; and reviewed
the recipients of awards for excellence program. Alumni: announced alumni board members;
alumni giving totaled $375,462; reviewed the emerging leaders program; major exploration
fair; connections magazine production; and 2015-2016 events. Finance and Scholarships:
highlighted the FY15 audit and reviewed scholarship events.
9.2
ICCTA
Report
Trustee Broderick indicated that there is no report this evening, but she will be attending a
the meeting in February, 2016.
9.3
Student
Trustee
Student Trustee Ruman updated the Board on Student activities with a power point
that included: Comfort Zones-Nov 10th with free soup and hot beverages for evening
students; Hypnotist Christopher Carter show Nov 3rd; the Criminal Justice Club sponsored
Dodgeball Tournament where about 8 teams competed; Phi Theta Kappa and Active Minds
sponsored Suicide Awareness Day; OSA sponsored New Student Lunch: Survival of Final
Exams (stress relief lunch); Annual Veterans Day Ceremony, Nov 10th and Phi Beta Lambda
Business Club General Open Discussion meeting Nov 18th. Student Trustee Ruman indicated
that he would like to travel to the Legislative Summit in Washington, DC in February and
would need travel funds to do so. Chairman Wunderlich commented that those funds could
be transferred from either the state or national conference line item. Trustee Mihelich
commented that he would be happy to give monies from his travel fund to Student Trustee
Ruman as well.
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9.4
Buildings &
Grounds
Trustee Mike O’Connell indicated that they reviewed the bids that were approved this
evening. The committee was updated on: Master Plan Update---City Center Campus:
Bid documents are with DKA-expecting to go out to bid in March; interior work has begun,
including the first floor underground plumbing, above ceiling plumbing, above ceiling
electrical, ductwork and sixth floor wall framing. Multipurpose Facility: Work completed
includes mass earthwork, concrete foundation, underground plumbing (50% complete),
underground electrical (75% complete), and temporary gas line to building; work in progress
includes masonry block wall, interior underground plumbing and interior electrical; in district
contracts awarded by dollar volume are at 41% and out of district is at 59%; the project is
currently within budget and on schedule for substantial completion on 4/30/2017 and
occupancy by 7/14/2017. Romeoville Expansion: work completed includes the retention pond
and mass excavation, utility rerouting, 135th street entrance curb has been cut and the
entrance drive lanes are in place; work in progress includes site utilities (85% complete),
concrete curbs in parking lot, interior underground plumbing, interior electrical home runs,
interior underground hydronic piping, stone subbase for parking lots to be installed.; in district
contracts awarded by dollar volume are at 34% and out of district contracts are at 66%; the
project is currently within budget and on schedule for substantial completion on 4/30/2017
and occupancy by 7/14/2017. City Center/Webster Street: Dr. Judy Mitchell has received the
appraisal from James Smith and the area was appraised at $25,000. Dr. Mitchell will reach
out to the city to express JJC’s interest in the property. The Roberts family will be given the
opportunity to purchase half of the property at $12,500. If they refuse, the city can offer the
property in whole to JJC. Dr. Mitchell will come back to the committee with updates. The
committee reviewed the project status report.
9.5
President’s
Report
President Daniels displayed a power point presentation that contained the following:
Illinois Council of Community College Administrators Innovation Award for 2015 and
presented the award to Amy Murphy; exterior steps before and after steps; President’s
Holiday Tea event on December 2nd; President’s Academy of Leadership (PAL)
Induction,12/4; Gift Basket Extravaganza on Friday, December 18th; a special thanks to Dean
Bette Conkin for her service to the college; thank you to Dr. Peg Boudreau as she departs
from her interim position as VP of Academic Affairs; and Happy Holidays to all.
9.6
Chairman’s
Report
Chairman Wunderlich indicated that on behalf of the Board of Trustees he would like to
wish everyone Happy Holidays.
Closed
Session
Trustee Deiters moved, seconded by Trustee Broderick that the Board recess to a
closed executive session (12:55 p.m.) under open meetings act: 2 (c ) (1), 2 (c) 2 and 2 (c )
11. The motion carried unanimously. Ayes: Deiters, Mihelich, Morales, Dan O’Connell,
Mike O’Connell, Broderick and Wunderlich. Student Trustee Ruman favored the motion.
Return
Regular
Session
Meeting resumed at 3:04 p.m. Trustee Deiters moved, seconded by Trustee Broderick
to return to the Regular Public Session. The motion carried unanimously. Ayes: Deiters,
Mihelich, Morales, Dan O’Connell, Mike O’Connell, Broderick and Wunderlich. Student
Trustee Ruman favored the motion.
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Adjourn
Trustee Broderick moved, seconded by Trustee Deiters for the meeting to adjourn
at 3:05 p.m. A voice vote was taken and carried unanimously.
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