Motlow State Community College
Action Plan & Outcome Assessment Report for Institutional Effectiveness
Planning Year: July 1, 2015 – June 30, 2016
Assessing Year: July 1, 2014 – June 30, 2015
Unit: Smyrna Center
Related Strategic Goal: (Quality, Success)
3.1 Monitor and improve the effectiveness of educational programs and services.
Action Plan #: SMST-03
Action Plan Title: Center Directors’ Success Initiatives
Desired Outcome: The Center Directors will identify and implement one success initiative each year.
Fall 2015-Spring 2016:
Center Directors will develop:
1) Suggested protocol for determination of courses to be formatted ITV
2) ITV handbook for review by Academic, ITV, and Distance Learning departments and committees.
Fall 2014-Spring 2015:
Center Directors will develop a complete listing of available courses at each location to assist in student
advising and completion
Fall 2013-Spring 2014:
Center Directors will develop a survey to assess adjunct satisfaction with the online adjunct orientation
process.
Fall 2012-Spring 2013:
Center Directors will develop and implement an online adjunct orientation.
Description of Action Plan and Related Activities: Center Directors will identify and implement a
success initiative each year with the assistance of other departmental personnel as needed.
Team Members: Fayetteville and McMinnville Center Directors, others as needed depending on the
specific initiative
Timeline: Review progress at the end of the academic year
Est. Cost: $0
Budgeted: Included in current budget
Evidence of Success:
Fall 2015-Spring 2016:
Completion and submission to appropriate departments and committees of ITV handbook and
suggested protocol for determining ITV formatted classes.
Fall 2014-Spring 2015:
Completion and submission of program mapping for Smyrna, Fayetteville, and McMinnville campuses.
Fall 2013-Spring 2014:
Completion and administration of adjunct survey assessing adjunct online orientation process.
Fall 2012-Spring 2013:
Development and implementation of online adjunct orientation.
Complete the following when assessing a plan
Current Status: Completed
Describe Progress:
Fall 2014-Spring 2015:
This goal was met. Program maps detailing course availability for each degree and certificate offered by
the college were developed and submitted to the Vice President of Academic Affairs office, allowing
academic advisors and students to more accurately develop degree plans and course schedules.
Fall 2013-Spring 2014:
This goal was met. Beginning fall 2013, six of the nine Department Chairs were new to their position and
subsequently had no awareness or understanding of the adjunct hiring and orientation process.
Additionally, there were unexpected changes in scheduling/staffing procedures resulting in some
confusion regarding roles and responsibilities among Center Directors and Department Chairs. We are
hopeful that with new Vice President of Academic Affairs assuming duties this month, effective
procedures will be established and we will continue to make progress. The Center Directors are working
on developing a complete listing of available courses at each location and hope to have it completed by
September 1, 2014.
Fall 2012-Spring 2013:
A survey was developed this year to assess adjunct satisfaction with the online orientation component.
Our goal was to achieve a 90% online orientation completion rate, with 90% also indicating satisfaction
with the survey. However, our goal was not met as only 53% of adjunct instructors completed the
online orientation and 89% indicated satisfaction with the survey. Adjunct instructors will continue to
be notified as to the need for them to complete the survey and completion results provided to the
Center Directors.
Spring 2012:
This year, we worked together to create an online adjunct orientation in D2L. The goals were to
introduce adjuncts to D2L, provide vital information to them at their convenience and maintain the
availability throughout the semester, give those adjuncts who start in Spring or Summer the same
information as those who start in the Fall, require an orientation for all even if they cannot attend the
physical orientation, and give them a reference when they need information at a later time. This project
was ready for adjuncts to use before the Fall 2012 semester.
Describe Needed Changes: We are hopeful now that the new Department Chairs have been in place for
almost a year, we will be able to continue to progress and move forward with identified plans and goals.
For the upcoming year, we plan to develop program mapping for each program major within the college
in order to assist students and advisors in program progression and completion.
List of Supporting Documentation:
Date Last Updated: 7-7-2015