Faculty-Led Education Abroad
Registration
The proposal and all supplemental materials must be submitted to the Education Abroad Office at
eduabroad@utoledo.edu by the appropriate deadline:
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Fall 2016: August 1 2016
Spring 2016: April 1 2016
Summer 2016: May 1 2016
Course Working Title: ___________________________________________________________
Person Submitting Proposal: _______________________________________________________________
Submission Date: _________________
Proposal Checklist
Faculty Leader
____Proposal Form
____Developed syllabus for each course
____Program Provider Information (proposal, itinerary, and budget) (if applicable)
____Detailed Itinerary (including dates and time frames within each day)
____Budget Worksheet
____Promotional Brochure Request Template
____Unsigned third party/program provider contracts or quotes/bids
IMPORTANT: The Education Abroad Office (EAO) will acquire all signatures from Department Chairs,
College/School Deans, and the Graduate Studies/Continuing and Distance Learning Education Dean. The EAO
will also seek approval of all contracts, third party arrangements, and partnerships with travel providers and
others involved in the FLP. Faculty members should sign and submit proposal and supporting documents directly
to EAO.
Education Abroad Office (EAO)
Packets submitted will be finalized with the faculty member and sent to the EAO for approval and marketing.
EAO will be responsible for the following activities once the FLP proposal packet is received:
____Detailed Budget
____Field Trip/Study Tour Approval Request
UT Faculty-Led Program Proposal (Center for International Studies and Programs, updated April 2016)
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____Out of State Travel Request (spreadsheet)
____ Course Approval Form
____Contract/Agreement/Third Party Arrangement approval
Faculty Leader/Instructor of Record
Primary Faculty Leader: _____________________________________ Title: _____________________________
Telephone: _________________________ Email: ___________________________________________________
Sponsoring Department: _______________________________________________________________________
Department Chair: _________________________ College/School Dean: _________________________________
Additional Leaders
Co-faculty leader -- Name: _________________________ Dept: _________________ Title: _________________
Co-faculty leader -- Name: _________________________ Dept: _________________ Title: _________________
Will a logistical coordinator accompany the group (i.e. Graduate Assistant, etc.)? ______ Yes ______ No
Name:____________________________________ Title: ______________________________________
Brief Description
Learning Objectives and Assessment
UT Faculty-Led Program Proposal (Center for International Studies and Programs, updated April 2016)
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Travel Logistics
Please note that all travel to locations currently under a U.S. Department of State Travel Alert or Travel Warning must
be approved by the Provost.
Program Site(s) [Cities & Countries]: _____________________________________________________________
___________________________________________________________________________________________
___________________________________________________________________________________________
Course Dates: From: _________________ To: _________________
On-site Duration (in days): _________ On-site Dates: Depart from US__________ Return to US____________
Language Required: _____________________ Language Proficiency Required: ___________________________
If no language requirement, how will students cope with any language barriers?
Please list any experiential components of the program, including service-learning, field work, or research
opportunities.
Proposed Itinerary
Proposed Departure Date: ________________ Proposed Return Date:_______________________
Itinerary
(Provide travel itinerary and detailed day-to-day activities)
Date
Time
Location & Activity
UT Faculty-Led Program Proposal (Center for International Studies and Programs, updated April 2016)
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Student Enrollment
What is the target group size? Minimum: _________ Maximum: ____________
*We recommend a ratio of leaders to participants of approximately 1:10, however this is a general
recommendation. The need for an additional faculty leader or trip assistant will be evaluated in conjunction with
the EAO once a final list of students is obtained and will be determined by the program’s budget requirements
and on-site logistical needs.
From which departments do you expect there to be student interest? From which departments will students be
recruited?
Do you anticipate students from other institutions enrolling in the program? _____Yes____No
If yes, from which institutions?
Participant Eligibility Requirements (i.e. major, academic standing, minimum GPA, prerequisites, etc.)
Staffing
List Leader Qualifications (international travel, experience traveling with students, making group travel arrangements,
working closely with students requiring constant oversight, administrative experience, course content, etc.)
Leader Experience in Host Country:
* If you have not traveled to the host country, please explain how you can maximize the travel experience for the
students.
UT Faculty-Led Program Proposal (Center for International Studies and Programs, updated April 2016)
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Travel Provider Information (Third Party Vendor/Agency/Host Institution)
If planning to use more than one third party vendor, provide the following information for each one.
*A copy of any potential contract, third party arrangement, or agreement must be attached to this application.
Organization Name: __________________________________________________________________
Contact Person Name: ________________________________________________________________
Address (Street, City, State/Province, Country, Postal Code):
Telephone: ________________________ Fax: ________________________
Website: ______________________________________________________
Description of Organization/Agency/Provider/Host Institution:
What services will the organization provide prior to departure?
What services will the organization provide on-site?
Proposed Course
List each course that will be offered on the program.
Department
Course
Number
Course Title
Language of
Instruction
Credit
Hours
Contact
Hours
Instructor
Is this course cross-listed with any other courses? ______Yes _______ No
If yes, please indicate cross-listed courses numbers and titles (please note that even for standing course crosslists, approval must be obtained from the department chairs):
Can the course be taken to fulfill (check all that apply)?
____Major/Minor Requirements ____Core Requirements ____Elective Credit ____Other:__________________
UT Faculty-Led Program Proposal (Center for International Studies and Programs, updated April 2016)
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Syllabus Guidelines
A syllabus for each course listed above must be attached to this proposal and should include learning
outcomes/goals for the program. In addition to the standard syllabus components, please also demonstrate the
number of contact hours taking into consideration the following:
Student Learning Outcomes:
1. Students will demonstrate awareness of multiple perspectives within the global community.
2. Students will investigate and analyze contemporary issues, phenomena, and ideas with global
impact, considering their effect on the individuals, communities, and social or natural
environments involved.
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Time spent on field trips or academic excursions can count as “contact hours” on a 2-to-1 ratio (i.e., for
every two hours spent on an excursion, one hour may be counted as a contact hour). Total contact
hours should not exceed six in one day.
Contact hours should also include the following components:
o Any required pre-departure class meetings/assignments
Budget Worksheet
All faculty-led programs are self-supporting, which means all related expenses should be managed through
student fees and/or external funds. At the same time, making sure that programs are affordable for students is
also important. Faculty expenses should be included in the budget and are part of the program fee. Faculty and
their departments should discuss questions related to teaching loads prior to submitting the program proposal.
Below is a typical example of a short-term study abroad program budget. Please fill in details for all costs based
on quotes and not personal estimates. Be as inclusive as possible (creating additional fields if needed) and
account as much as possible for future currency fluctuations in constructing this budget, as the numbers here
will be used to generate forms for the Business Office and the Out-of-State Travel Request, and determine a
minimum number of participants. Generally, 10-15 students is the minimum needed for a program to be
offered, depending on faculty salary and related expenses.
Indicate the contract type for this course:
___In-Load
___Over-Load
___Summer
(In-load and over-load contracts will need to be approved and confirmed with department chair and college
dean)
How will students and faculty arrange travel?
____Group Flight
____Individual Flights
Will fleet vehicles be used to/from the local airport? _____Yes ____No
UT Faculty-Led Program Proposal (Center for International Studies and Programs, updated April 2016)
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PROPOSED BUDGET
Faculty Expenses (per leader)
Item Description
Total Price
Description (e.g. hotel cost per night)
Room:
Per Diem:
Books & Supplies, if applicable:
Health Insurance (international only):
Personal (be inclusive):
Airfare:
On-site Travel (trains, buses, taxis, etc.)
Other Travel:
Immigration (passport, visas, photos,
etc.):
Immunizations/Inoculations:
Total:
Student Expenses*
Tuition: (calculate at self-support rate)
Room:
Board:
Books & Supplies, if applicable:
Health Insurance (international only):
Personal (be inclusive):
Airfare:
On-site Travel (trains, buses, taxis,
etc.):
Other Travel:
Immigration (passport, visas, photos,
etc.)
Immunizations/Inoculations:
Total:
Group/Miscellaneous Expenses
Consultant Contracts/Honoraria
Classroom Reservations
Fleet vehicle transport and parking
Other
Total:
UT Faculty-Led Program Proposal (Center for International Studies and Programs, updated April 2016)
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Promotional Brochure Template
The following information will be used to create the online program brochure on the Terra Dotta Study Abroad
Software at http://educationabroad.utoledo.edu/. This tool will assist with the marketing, recruitment, and online
application process.
Program Description:
Course:
Credit Hours:
Instructor:
Class Dates:
Tour Dates:
Registration information:
Price:
Special health/safety/environmental considerations:
Below is an example:
Study Tour: The Art of London and Paris
History comes alive through the iconic landmarks and pageantries of London and Paris. Kings and queens once
shaped the course of world history from these two vibrant capitals. Today, both cities boast the essential art, music
and culture of a modern metropolis to remain enduring centers of influence. Uncover the treasure – both historic
and modern – of these timeless cities on your comprehensive tour of London and Paris.
Course: ARTH 492, ARTH 591: The Art of London and Paris
Credit Hours: 3
Instructor: Carol Geu
Class Dates: January 12, 2009 – March 29, 2009
Tour Dates: March 9-March 16, 2009
Registration Information:
For more information and to register for this course, please attend the Fall 2008 information session at 12 p.m.,
Monday, Oct. 6, 2008 in McKusick Tech 110.
Price:
$2,594/students (plus self-support tuition) (fee includes round trip airfare, eight overnight stays, complete European
breakfast daily, three dinners, full-time bilingual Tour Director, and Eurostar high-speed train).
Special health/safety/environmental considerations: This program will require considerable amount of
walking/traveling each day on uneven cobblestone streets and narrow paths. The group will also use considerable
amount of public transportation (both buses and subways) that may not be handicap accessible.
UT Faculty-Led Program Proposal (Center for International Studies and Programs, updated April 2016)
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Signatures
Provide signatures from the primary faculty leader, co-leaders, and logistical leaders (where applicable).
I have reviewed the Faculty-Led Program Guidelines Document. To the best of my knowledge, research, and
ability, the information provided on the proposal is true and accurate.
______________________________
Primary Faculty Leader Name
____________________________
Signature
__________
Date
______________________________
Co-Faculty Leader Name
____________________________
Signature
__________
Date
______________________________
Co-Faculty Leader Name
____________________________
Signature
__________
Date
______________________________
Department Chair Name
____________________________
Signature
__________
Date
UT Faculty-Led Program Proposal (Center for International Studies and Programs, updated April 2016)
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