Student Organization 2013-14 Annual Report
Instructions:
1. Answer all questions honestly and completely. Some research may be required, so give yourself an appropriate
amount of time.
2. Please type. It is critical that the information is legible.
3. Submit the completed report electronically to the Office of Student Involvement by emailing to
studentinvolvement@utoledo.edu by:
Priority Deadline: 5:00 pm on Friday, February 28, 2014
Absolute Deadline: 5:00pm on Friday, March 14, 2014
4. Make sure that the student leaders for the 2014-15 year have a copy of this report.
5. Consult with OSI staff at any time: SU3504 419.530.4944 cory.taylor2@utoledo.edu
Purpose of Form: An overview of the 2013-14 school year and preparation for the 2014-15 school year.
To complete this application, type in the highlighted boxes and tab to the next box. To indent, hold the control key and press tab. Once you have
completed the Annual Report, save the document and email to StudentInvolvement@UToledo.edu. In the Subject line of the email, enter “Annual
Report – Name of Organization”.
Student Org:
Leader Submitting:
Note: This report must be completed by
the student org officers. Advisors may be
consulted, but should not complete the
report for the students.
Name:
Role:
Phone:
Email:
1. Print or type your organization’s statement of purpose here. (This should be the same or at least in alignment with
the purpose statement that appears on the organization’s constitution)
2. How many currently registered UT students are on the active membership (as defined within your constitution)
roster?
3. How long has this organization been active and recognized by UT?
4. Who is (are) your advisor(s)? Please provide a phone number and/or an email address that we can use to
contact your advisors. At least one of your advisors must be a UT employee. Please provide your UT
advisor’s title and department.
Advisor Name
Title
Department
Email
Phone Number
5. Please explain how the existence of your student organization contributes to UT’s culture and/or how it makes
UT a better place for students and/or the entire UT community. Please be specific but brief.
6. If your organization has a website, please print or type the web address here.
7. Did your organization charge membership dues? If so, how much? Where were funds deposited?
8. When and where did your organization general membership meet during this school year?
Annual Report – 2013-2014
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9. What is the average number of UT students who attended general meetings?
10. How did you advertise general meeting times/locations?
11. How often did your leadership team (student officers) meet throughout the school year?
12. How often did your advisor(s) attend leadership team meetings this school year?
13. When did (or will) your organization elect officers for the 2014-2015 school year?
14. Did you read your organization’s constitution prior to accepting your leadership role?
Yes
No
15. When was the last time your organization’s constitution was revised?
16. Please list all events and programs that your organization hosted, facilitated, participated in or collaborated
on this school year – including any that you will have between the time of this report and the end of Spring 2014.
(This does NOT include meetings, volunteerism or travel, just events and programs.)
Please provide the following information for each:
How many UT
students and
Name of the event
One sentence
Any other student org or
Date and Location
non-UT
or program
description
UT office/dept assisting
students
attended
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17. Please briefly describe any volunteer or philanthropy work that was done by your members in the name of
your organization this school year.
Agency
Brief Description Of Work Done
# Hours
Volunteered
# UT Students
Volunteering
18. List any training, conferences, experiential learning, travel, etc. that student members participated in (or will
participate in) this year through your student organization.
Conference/Training Name
Brief Description
19. Please check the marketing efforts your organization used this school year.
OSI Assisted Marketing
Marketing Done on Your Own
Flyers in the SU
Flyers in Res Halls – left at Res Life Office
Posters in outdoor kiosks
Flyers at the REC – left in REC Office
Banners inside/outside the SU
Flyers posted in academic buildings
SU display case space
Sidewalk chalking
SU glass covered bulletin boards
Handbills
Added to UT’s on-line master calendar
Collegian ads
Shadow box in SU, third floor
UTTV network screens
Rocket Blast electronic newsletter
Organization website
OSI traditional event calendar
Facebook
Semester event posters
Twitter
Organization president’s email list serve
Announce at varied student organization meetings
Use of Student Organization Resource Room
WXUT
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20. Collegiate Link is a free communication service offered to all student organizations through the Office of
Student Involvement. Please check all the Collegiate Link services your organization has utilized this school
year.
Website
Membership Roster
Online Forums
Online Bulletin Board
Co-Curricular Transcript
21. Please list any supplies or equipment that your organization has purchased with UT funds. This is your
organization’s INVENTORY of UT-owned supplies and equipment. You can list similar items together with a
count, such as “22 hockey sticks” or “2 desktop computers”. (When student organizations purchase equipment or
supplies with University funds (operating budget or special funding) these items become the property of the University
of Toledo)
Item
Estimated
Where it is Stored building, room, etc
Value
22. Please rate the following events, services, and ranking on programs, based on the scale below.
0.
1.
2.
3.
4.
never heard of it
heard of it, but never attended/participated
attended/participated, but didn’t like it much
attended/participated, and liked it
attended/participated, and LOVED it
Big Event
CAP Sponsored REC Nights
CAP Sponsored Movie Nights
Dance Marathon
Diversity Week
International Dinner
Intramurals
Parent and Family Weekend
Student Housing Fairs
Student Organization Resource Room
Step Show/Flip the Yard/Stroll Competition
Annual Report – 2013-2014
CAP Sponsored Comedian/Concert
Homecoming Activities during week
Homecoming Parade
International Village
Lil Sibs Weekend
Relay for Life
Songfest
Student Government
Student Organization Fairs
Student Organization Gala
Welloween
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